--- title: "Conference & catering system" ocid: "ocds-b5fd17-d4c0ae12-bd0c-4f25-84a2-6d616b89f0ef" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d4c0ae12-bd0c-4f25-84a2-6d616b89f0ef" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d4c0ae12-bd0c-4f25-84a2-6d616b89f0ef.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-d4c0ae12-bd0c-4f25-84a2-6d616b89f0ef.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UNIVERSITY OF BRISTOL" published: "2018-05-27" --- # Conference & catering system Buyer: UNIVERSITY OF BRISTOL Current stage: Tender OCID: ocds-b5fd17-d4c0ae12-bd0c-4f25-84a2-6d616b89f0ef [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d4c0ae12-bd0c-4f25-84a2-6d616b89f0ef) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d4c0ae12-bd0c-4f25-84a2-6d616b89f0ef.json) ## Summary The University of Bristol is seeking proposals for a modern and flexible IT solution for conference and catering management, titled "Conference & catering system". This procurement falls under the services category and offers a total value of £400,000 over an initial contract period of five years, with potential for a two-year extension. The tender process is currently at the active stage, with submissions due by 25th June 2018. The contract will be executed in Bristol, located in the South West of England, using a selective procurement method which follows a restricted procedure. This tender presents an excellent opportunity for businesses specialising in software solutions, particularly those focusing on catering and event management systems. Small and medium-sized enterprises (SMEs) with the capability to deliver a comprehensive IT solution that integrates catering orders, conference management, and event scheduling, will find this contract particularly suitable. The expected system must align closely with the outlined functionalities, making it ideal for businesses that can offer adaptable, out-of-the-box solutions in the software industry. ## Notice The provision of a modern and flexible IT solution for conference and catering management, the hosting of which may the responsibility of either the University or the Supplier. The University of Bristol has approved a business case to procure a system to manage the conferencing and catering functions of its Residential and Hospitality Services Division. The University would expect to deploy the new solution "out of the box" with minimal configuration and it is therefore of the utmost importance that the chosen system offers a suitable level of relevant functionality and is a close fit to the specified requirements. Full requirements are detailed in the procurement document but as a minimum, the University would expect the selected product to offer the high-level functionality below: Catering: Catering orders. Manage and track delivered catering. Manage catering for events. Conferencing: Log and track enquiries. Generate event proposals. Book rooms and catering. Produce event schedules, contracts, delegate packs and invoices. Track tasks. B&B bookings. Additional information: The initial contract period is 5 years plus up to a further 2 years if the options to extend are exercised. The contract duration in Section 1 assumes the options to extend are exercised in full. The minimum contract value is calculated over 5 years. The dates indicated anticipate the go-live date following the implementation period. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/39651c24-0b33-4703-8725-899090d0c6b0 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 27 May 2018 | | Submission deadline | 25 Jun 2018 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Mar 2019 - 28 Feb 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £400,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF BRISTOL | | Locality | BRISTOL | | Post town | Bristol | | Postcode | BS1 5DS | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK51 Bristol, City of | | Local authority | Bristol, City of | | Electoral ward | Central | | Westminster constituency | Bristol Central | | Delivery location | TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 27 May 2018 at 08:12 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/39651c24-0b33-4703-8725-899090d0c6b0 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/39651c24-0b33-4703-8725-899090d0c6b0 27th May 2018 - Opportunity notice on Contracts Finder - https://tenders.bris.ac.uk Link to Sourcing portal ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d4c0ae12-bd0c-4f25-84a2-6d616b89f0ef. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d4c0ae12-bd0c-4f25-84a2-6d616b89f0ef.json.