--- title: "Scanning, Processing and Data Capture Services PIN" ocid: "ocds-b5fd17-d51d25e5-7d9c-4f98-9e5d-e9aa0b6f32ad" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d51d25e5-7d9c-4f98-9e5d-e9aa0b6f32ad" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d51d25e5-7d9c-4f98-9e5d-e9aa0b6f32ad.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-d51d25e5-7d9c-4f98-9e5d-e9aa0b6f32ad.json" source: "Contracts Finder" current_stage: "Planning" buyer: "HM LAND REGISTRY" published: "2020-01-08" --- # Scanning, Processing and Data Capture Services PIN Buyer: HM LAND REGISTRY Current stage: Planning OCID: ocds-b5fd17-d51d25e5-7d9c-4f98-9e5d-e9aa0b6f32ad [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d51d25e5-7d9c-4f98-9e5d-e9aa0b6f32ad) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d51d25e5-7d9c-4f98-9e5d-e9aa0b6f32ad.json) ## Summary The procurement process titled "Scanning, Processing and Data Capture Services PIN" is being conducted by HM Land Registry, located in Nottingham, UK. This initiative falls under the services category of Electronic Data Management (CPV code 48613000) and is currently at the Planning stage. The key date for engagement is set for 31st January 2020, with the current contract expiring at the end of May 2021. Interested suppliers are invited to participate in a Supplier Engagement Day on 4th February 2020 to discuss further details regarding the replacement contract. This tender presents significant opportunities for businesses specialising in scanning, data capture, and electronic document management services. Companies experienced in optical character recognition, data processing, and records management may find this contract particularly well-suited for their capabilities. With a contract value between £7 million and £10 million, small and medium-sized enterprises (SMEs) are encouraged to engage, making this a valuable opportunity for growth in the public sector market. ## Notice HM Land Registry register the ownership of land and property in England and Wales. In 2014, HM Land Registry introduced the scanning of all incoming applications and correspondence as part of its digital workflow solution. The current contract which delivers scanning services will expire at the end of May 2021. This notice is to inform the market of HM Land Registry's intention to procure a replacement. HM Land Registry will be holding a Supplier Engagement Day on 4th February 2020 to tell you more about our plans for the replacement contract. To register your interest in this event please sign up at https://hmlandregistry.force.com and register for project C0591. HM Land Registry expect the scope of services will cover the following: (a) Receipt of items of mail addressed to HM Land Registry, which may include opening, re-directing, returning and/or scanning (b) Mail items may be of varying size for example letters and parcels and currently delivered by Royal Mail and DX (c) Preparation and scanning of HM Land Registry application forms, plans and documents, of varying size, age and quality, which may be colour or black and white (d) The extraction, capture and electronic submission of accurate data from HM Land Registry paper and digitised application forms and documents, on day of receipt (e) The electronic submission of high-quality digital images within specified service levels (f) Temporary storage and secure destruction of hard copy original documents (g) Returning through post and/or courier cherished documents and associated application documents (h) Processing, validation and banking of cheques and postal orders (i) Bulk scanning and digitisation of documents held in HM Land Registry's archive (j) Quality Assurance Processes Average current Daily Volumes are as follows: Physical Mail Intake: Images 23,000, Envelopes 2,150 Bulk and archive scanning: Images 16,000, Envelopes 1,000 Digitised Application Forms: Images 30,000 Cheques: 450 The notice is published on the Official Journal of the European Union supplement (OJ/S) on the TED database: https://ted.europa.eu/udl?uri=TED:NOTICE:6629-2020:TEXT:EN:HTML ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/d60b3b9d-c033-46db-a0d4-f324a5c72bf9 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Jan 2020 | | Submission deadline | Not specified | | Future notice date | 31 Jan 2020 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £10,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HM LAND REGISTRY | | Locality | NOTTINGHAM | | Post town | Nottingham | | Postcode | NG1 7AU | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF14 Nottingham | | Local authority | Nottingham | | Electoral ward | Castle | | Westminster constituency | Nottingham East | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 75 - Administration, defence and social security services - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48613000 - Electronic data management (EDM) - 72310000 - Data-processing services - 72312000 - Data entry services - 72312200 - Optical character recognition services - 72313000 - Data capture services - 75112000 - Administrative services for business operations - 79996000 - Business organisation services - 79996100 - Records management - 79999100 - Scanning services ## Release History - 8 Jan 2020 at 16:49 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/d60b3b9d-c033-46db-a0d4-f324a5c72bf9 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/d60b3b9d-c033-46db-a0d4-f324a5c72bf9 8th January 2020 - Early engagement notice on Contracts Finder ## Notice URLs - https://hmlandregistry.force.com - https://ted.europa.eu/udl?uri=TED:NOTICE:6629-2020:TEXT:EN:HTML ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d51d25e5-7d9c-4f98-9e5d-e9aa0b6f32ad. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d51d25e5-7d9c-4f98-9e5d-e9aa0b6f32ad.json.