--- title: "Contract for the provision of a service for the photocopying of patients' notes" ocid: "ocds-b5fd17-d5232e45-6cbf-4d27-bf5b-fe2e1d2f158d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d5232e45-6cbf-4d27-bf5b-fe2e1d2f158d" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d5232e45-6cbf-4d27-bf5b-fe2e1d2f158d.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-d5232e45-6cbf-4d27-bf5b-fe2e1d2f158d.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST" published: "2017-06-22" --- # Contract for the provision of a service for the photocopying of patients' notes Buyer: UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST Current stage: Tender OCID: ocds-b5fd17-d5232e45-6cbf-4d27-bf5b-fe2e1d2f158d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d5232e45-6cbf-4d27-bf5b-fe2e1d2f158d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d5232e45-6cbf-4d27-bf5b-fe2e1d2f158d.json) ## Summary The procurement process involves a tender issued by the University Hospitals Birmingham NHS Foundation Trust for a contract entitled "Contract for the provision of a service for the photocopying of patients' notes." This initiative falls under the industry category of photocopying services and is aimed at meeting the increased demand for medical record photocopying due to legal requirements such as the Access to Health Records Act and the GDPR. The tender was published on 22nd June 2017, with a response deadline of 24th July 2017. The contract is scheduled to commence on 1st January 2018 and will run until 31st December 2021, with a total estimated value of £210,000. The procurement method is classified as an open procedure, allowing multiple suppliers to participate. This tender presents substantial opportunities for growth, particularly for small and medium-sized enterprises (SMEs) specialising in photocopying and related services. Companies that can demonstrate capability in handling sensitive medical documents and compliance with data protection regulations would be best positioned to compete for this contract. The emphasis on timely service delivery in accordance with legal obligations may also attract businesses with robust operational efficiencies and experience in similar public sector contracts. ## Notice University Hospitals Birmingham NHS Foundation Trust is looking to put a contract in place for the provision of a service to provide the photocopying of patients' notes on behalf of the Health Records Department. The Medical Records Department provides a centralised photocopying service to all agencies requiring copies of Trust Medical Records. The demands on the service have increased steadily since the introduction of the Access to Health Records Act and Subject Access Requests made under the Data Protection Act 1998. The General Data Protection Regulation (GDPR) which will come into force in May 2018 requires Medical Records to be provided within 1 month of the request being made. The Medical Records Department is responsible for copying all Medical Records upon request on behalf of University Hospitals Birmingham NHS Foundation Trust (this is the objective of the contract to appoint an appropriate supplier to provide this service). Additional information: Link to e-Sourcing Portal https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html How to register your company on the e-Sourcing portal (this is only required once) - Browse to the e-Sourcing Portal:https//nhs.bravosolution.co.uk/nhs-collaborative/web/login.html and click the link to register - Accept the terms and conditions and click continue - Enter your correct business and user details - Note the username you chose and click Save when complete - You will shortly receive an email with your unique password (please keep this secure): 2. Express an Interest in the Tender - Login to the portal with the username/password - Click the PQQs/ITTs Open to All Suppliers Link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Browse the ITTs (there may be more than one page) and select ITT_by clicking on it. - Click the Express Interest button at the top of the page - This will move the PQQ/ITT into your My PQQs/My ITTs page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking Buyer Attachments in the PQQ/ITT Detail box: 3. Responding to the Tender - Click My Response under PQQ/ITT Details, you can choose to Create Response or to Decline to Respond (please give a reason if declining) - You can now use the Messages function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the Submit Response button at the top of the page. If you require any further assistance please consult the online help, or contact the e-Tendering help desk. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f84b1665-71fa-4847-8e69-66c43da4ff09 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Jun 2017 | | Submission deadline | 24 Jul 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Jan 2018 - 31 Dec 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £210,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B30 3HS | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | King's Norton North | | Westminster constituency | Birmingham Northfield | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79521000 - Photocopying services ## Release History - 22 Jun 2017 at 14:59 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/f84b1665-71fa-4847-8e69-66c43da4ff09 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/f84b1665-71fa-4847-8e69-66c43da4ff09 22nd June 2017 - Opportunity notice on Contracts Finder - https://nhs.bravosolution.co.uk/nhs_collaborative/web/login/html Link to e-procurement portal (Bravo Solutions) ## Notice URLs - http://www.uhb.nhs.uk - https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d5232e45-6cbf-4d27-bf5b-fe2e1d2f158d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d5232e45-6cbf-4d27-bf5b-fe2e1d2f158d.json.