--- title: "Electronic Document Record Management System" ocid: "ocds-b5fd17-d5601e65-4275-4f12-935c-c68408cf8ccd" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d5601e65-4275-4f12-935c-c68408cf8ccd" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d5601e65-4275-4f12-935c-c68408cf8ccd.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-d5601e65-4275-4f12-935c-c68408cf8ccd.json" source: "Contracts Finder" current_stage: "Planning" buyer: "WEST NORTHAMPTONSHIRE COUNCIL" published: "2026-02-09" --- # Electronic Document Record Management System Buyer: WEST NORTHAMPTONSHIRE COUNCIL Current stage: Planning OCID: ocds-b5fd17-d5601e65-4275-4f12-935c-c68408cf8ccd [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d5601e65-4275-4f12-935c-c68408cf8ccd) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d5601e65-4275-4f12-935c-c68408cf8ccd.json) ## Summary West Northamptonshire Council is currently in the planning stage for its procurement process titled "Electronic Document Record Management System". This initiative aims to streamline the council's disparate legacy electronic document systems into a cohesive and modern solution, addressing compliance, retention, and operational needs. The tender is classified under the CPV code 48311000, which denotes a document management software package. The council, located in Northampton, England, with postal code NN1 1ED, sees potential suppliers engaging until 13th February 2026, based on the engagement milestone deadline. This procurement process, initiated as a tender, represents an opportunity within the document management industry category, with an emphasis on producing an efficient and integrated records management solution for key council services. This tender offers substantial opportunities for technology firms, especially small and medium-sized enterprises (SMEs), due to its focus on consolidating and upgrading electronic document and records systems. Companies specialising in document management software, system integration, and data archiving could find this tender particularly advantageous. By responding to West Northamptonshire Council's needs, businesses can expand their offerings into the public sector, promoting the implementation of comprehensive electronic systems across different service areas. The project's emphasis on a unified and modern approach presents a significant opportunity for businesses to demonstrate their expertise in creating scalable and adaptable solutions in public sector IT services. ## Notice West Northamptonshire Council (WNC) is a relatively new Local Authority that has inherited a wide range of electronic document systems and storage methods from predecessor councils. These legacy solutions vary in functionality, levels of automation, and overall maturity, which often results in manual processes to meet compliance, retention, and operational needs. Key services such as Housing, Revenues & Benefits, Regulatory Services, the post room and Pensions and Payroll rely heavily on electronic document and records management to process and store critical information from residents, businesses, and other stakeholders. The Council uses several inherited systems for records management, each supporting different service areas. Additionally, WNC have an archive and heritage service that require archiving for long-term retention of digital materials. The project will consider opportunities to bring these capabilities together into a more consistent and modern corporate approach; in some cases, for archive data only. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8cc78e72-8778-4827-a797-b82d9714cff5 | | Notice type | Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Feb 2026 | | Submission deadline | Not specified | | Future notice date | 13 Feb 2026 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST NORTHAMPTONSHIRE COUNCIL | | Locality | NORTHAMPTON | | Post town | Northampton | | Postcode | NN1 1ED | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire | | ITL 3 | TLF24 West Northamptonshire | | Local authority | West Northamptonshire | | Electoral ward | Castle | | Westminster constituency | Northampton North | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48311000 - Document management software package ## Release History - 9 Feb 2026 at 12:24 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/8cc78e72-8778-4827-a797-b82d9714cff5 - 2 Feb 2026 at 11:30 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/8cc78e72-8778-4827-a797-b82d9714cff5 - 30 Jan 2026 at 15:35 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/8cc78e72-8778-4827-a797-b82d9714cff5 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/8cc78e72-8778-4827-a797-b82d9714cff5 9th February 2026 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/6dc25900-26cc-416f-9da8-c4a6241bb180 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/3a176c5c-e44e-4e08-a165-9ccda13fa389 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d5601e65-4275-4f12-935c-c68408cf8ccd. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d5601e65-4275-4f12-935c-c68408cf8ccd.json.