--- title: "Festive Lights for Christmas 2024-2028" ocid: "ocds-b5fd17-d58d2296-5171-4458-9227-c008027207c3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d58d2296-5171-4458-9227-c008027207c3" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d58d2296-5171-4458-9227-c008027207c3.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-d58d2296-5171-4458-9227-c008027207c3.json" source: "Contracts Finder" current_stage: "Award" buyer: "BEACONSFIELD TOWN COUNCIL" published: "2025-06-10" --- # Festive Lights for Christmas 2024-2028 Buyer: BEACONSFIELD TOWN COUNCIL Current stage: Award OCID: ocds-b5fd17-d58d2296-5171-4458-9227-c008027207c3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d58d2296-5171-4458-9227-c008027207c3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d58d2296-5171-4458-9227-c008027207c3.json) ## Summary Beaconsfield Town Council has moved forward in its procurement process for the festive lights contract, awarding The Festive Lighting Company Limited the opportunity to supply the town's Christmas lights from 2024 to 2028. This contract is valued at £117,625.80 and involves the installation, maintenance, and storage of the lights for a four-year period with a possible extension option. The contract requires installation each November to be ready for a switch-on event by the fourth Saturday, and removal is scheduled no earlier than 7th January each year. The procurement stage has advanced from tender to award, with the award made on 29th October 2024, and it was published on 10th June 2025. The process utilised a limited procurement method, specifically a competitive quotation below the threshold, focused on the industry category of electrical machinery, apparatus, equipment and consumables, as well as installation services, mainly in Beaconsfield, located within the postal code HP9 2PP. This tender presents a valuable opportunity for businesses specialising in festive and public lighting installations, particularly those within the small and medium enterprise sector. Firms experienced in staging large public events and maintaining complex lighting systems will find this project particularly lucrative, as it requires a blend of technical and creative expertise. Companies capable of proposing environmentally sustainable lighting solutions, such as LED technologies, and those providing innovative infrastructure options, will have competitive advantages given the project's sustainability focus. Furthermore, the need for thorough structure testing and the stipulation for additional cost transparency and management could provide prospective businesses a platform to showcase their efficiency and reliability in such public procurement engagements. ## Notice Beaconsfield Town Council are seeking Tenders for the Town's Christmas Lights for a 4 year period, Christmas 2024 - 2028. See attached pdf for full details. General Terms All relevant approvals and stress testing to be supplied by the tenderer in accordance with Buckinghamshire Council's Code of Practice and all other legal requirements pertaining to the scope of supply. All copies of all relevant insurance certificates and licences to work on the highway to also be provided together with a certificate of Employers Liability and suitable Public Liability insurance. Proof of capability and experience to include a list of relevant current customers. This tender should be quoted as : 1. 4 year lease + 1 year extension, also 2. Purchase of the infrastructure option with the rest as per option 1 ie storage, maintenance installation and take down contract. The following requirements are: - Installation in November to be ready to switch-on on the 4th Saturday of November each year. Removal no earlier than the 7th January. The provision of storage until the following year's installation. Contractor to check lighting scheme is fully operational at least once a week during the festive season and make good as soon as possible once notified of, or a fault found. Tenderers are to break down the unit cost of each type of light display proposed within their tender submission, so that clarity between infrastructure and installation costs are transparent. The cost of structural highways testing such as lampposts is also something that needs to be considered and costed. Therefore, proposed options including alternative/mitigation solutions with costs to be supplied. Tenders are to, where possible, propose solutions that reduce the environmental impact of these lighting displays such as LED lights, infrastructure material choice and other innovations and identify these in the tender submission. The cost of a switch-on event, which takes place in the old town is to be itemised separately. Tenders will be evaluated on price and quality of design options and an overall value for money solution. Any foreseen additional costs over the 4 year period are to be declared with an indicative price ie replacing switching gear, highways permits. The annual budget for the lighting display is PS28K. All tenders received for the lighting scheme must be within the annual budget to be compliant. All submissions received assume agreement to this brief. CLOSING DATE FOR TENDER SUBMISSIONS 22 July 2024 Tenderers to submit their tender via email to project@beaconsfieldtowncouncil.gov.uk by the due date but early submissions welcome. Bids will be opened and logged, and confirmation receipt emails sent out the following working day. Thereafter evaluation and liaison will take place. In due course all tenders will be informed if successful or unsuccessful. At least one set of hard copy tender submission to also be supplied to the office. See attached PDF for details. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f4fae64b-f62f-493a-8122-565a28631565 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Limited | | Procurement method details | Competitive quotation (below threshold) | | Tender suitability | SME | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 10 Jun 2025 | | Submission deadline | 29 Jul 2024 | | Future notice date | Not specified | | Award date | 29 Oct 2024 | | Contract period | 29 Oct 2024 - 31 Jan 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £28,000 | | Lots value | Not specified | | Awards value | £117,625 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BEACONSFIELD TOWN COUNCIL | | Locality | BEACONSFIELD | | Post town | Hemel Hempstead | | Postcode | HP9 2PP | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ13 Buckinghamshire | | Local authority | Buckinghamshire | | Electoral ward | Beaconsfield | | Westminster constituency | Beaconsfield | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | THE FESTIVE LIGHTING | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 51 - Installation services (except software) ### Codes - 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting - 51000000 - Installation services (except software) ## Release History - 10 Jun 2025 at 15:23 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/f4fae64b-f62f-493a-8122-565a28631565 - 15 Jul 2024 at 11:52 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e8445f4e-7066-48a2-93f9-f32832cf077f - 26 Jun 2024 at 15:45 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e8445f4e-7066-48a2-93f9-f32832cf077f ## Documents - https://www.contractsfinder.service.gov.uk/Notice/f4fae64b-f62f-493a-8122-565a28631565 10th June 2025 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/e8445f4e-7066-48a2-93f9-f32832cf077f 15th July 2024 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/7e8aa57e-df36-4c32-8dcb-9a95039097ec Beaconsfield Town Council are seeking Tenders for the Town's Christmas Lights for a 4 year period, Christmas 2024 - 2028. This tender should be quoted as : 1. 4 year lease + 1 year extension, also 2. Purchase of the infrastructure option with the rest as per option 1 ie storage, maintenance installation and take down contract. The following requirements are: - Installation in November to be ready to switch-on on the 4th Saturday of November each year. Removal no earlier than the 7th January. The provision of storage until the following year's installation. Contractor to check lighting scheme is fully operational at least once a week during the festive season and make good as soon as possible once notified of, or a fault found. ## Notice URLs - https://beaconsfieldtowncouncil.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d58d2296-5171-4458-9227-c008027207c3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d58d2296-5171-4458-9227-c008027207c3.json.