--- title: "Pension Administration System Contract Award Notice" ocid: "ocds-b5fd17-d5e593e0-2673-4adf-a932-f0318001b07c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d5e593e0-2673-4adf-a932-f0318001b07c" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d5e593e0-2673-4adf-a932-f0318001b07c.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-d5e593e0-2673-4adf-a932-f0318001b07c.json" source: "Contracts Finder" current_stage: "Award" buyer: "KENT COUNTY COUNCIL" published: "2023-04-05" --- # Pension Administration System Contract Award Notice Buyer: KENT COUNTY COUNCIL Current stage: Award OCID: ocds-b5fd17-d5e593e0-2673-4adf-a932-f0318001b07c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d5e593e0-2673-4adf-a932-f0318001b07c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d5e593e0-2673-4adf-a932-f0318001b07c.json) ## Summary The Kent County Council has awarded a contract for the delivery of Pension Administration Software to Heywood Limited. The contract, with a value of £3,907,902 GBP, will be in effect from 1st May 2023 until 30th April 2028. The procurement method used was a direct award, and the location of the contract is in Kent, England. The contract falls under the software package and information systems category. This tender process presents an opportunity for businesses in the software and information systems industry to engage with the Kent County Council. Companies experienced in providing pension administration services may find this contract suitable for their expertise. The contract period of five years offers stability for the awarded supplier, Heywood Limited, and underscores the importance of technical capabilities in fulfilling the Council's service requirements within the specified timeline. ## Notice Kent County Council on behalf of the Kent Pension Fund is awarding a contract for the delivery of Pension Administration Software for the duration of five years from the 1st May 2023 until 30th April 2028. Description of Procurement: The contract has been awarded under regulation 32(2)(b)(ii) because it is not possible for a supplier other than the incumbent to continue this service for technical reasons. There are no reasonable alternatives and the parameters of the procurement (including timescales) are driven by the circumstances the Council finds itself in and have not been artificially narrowed. These circumstances are: 1. The impact and timing of McCloud on LGPS funds meaning that it is not possible to scope the technical requirements or implement a transition to a new supplier to coincide with the current contract cycle. 2. The unreasonable cost (due to scarcity) of resource to dedicate to a transition to a new supplier, due to difficulty recruiting staff within pensions administration. 3. LGPS changes to the re-evaluation dates of pensions have altered the technical parameters of the system in a manner that can only be met by the incumbent system. 4. The above changes in pensions law and guidance (which have been outside of the control of the Council) mean that the timescales required for procurement and transition to a new supplier (between 12 -18 months) are such that it is not technically possible for any other provider to fulfil the Council's service requirements at the time required (Regulation 32(2)(c) relied on in the alternative) Type of Procedure: Award of a contract without prior publication of a call for competition in the cases listed below - The services can be provided only by a particular economic operator for the following reason: - Absence of competition for technical reasons Explanation: Regulation 32(2)(b)(ii) of the regulations states (2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:- (b)where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:- (ii)competition is absent for technical reasons, ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f5afd0e2-f354-4c61-98d9-075bbb27ac46 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - Direct Award | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Apr 2023 | | Submission deadline | 4 Apr 2023 | | Future notice date | Not specified | | Award date | 4 Apr 2023 | | Contract period | 30 Apr 2023 - 30 Apr 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £3,907,902 | | Lots value | Not specified | | Awards value | £3,907,902 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | KENT COUNTY COUNCIL | | Locality | MAIDSTONE | | Post town | Rochester | | Postcode | ME14 1XX | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ4 Kent | | ITL 3 | TLJ45 Mid Kent | | Local authority | Maidstone | | Electoral ward | Penenden Heath | | Westminster constituency | Maidstone and Malling | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | HEYWOOD | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 5 Apr 2023 at 09:55 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/f5afd0e2-f354-4c61-98d9-075bbb27ac46 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/f5afd0e2-f354-4c61-98d9-075bbb27ac46 5th April 2023 - Awarded contract notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d5e593e0-2673-4adf-a932-f0318001b07c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d5e593e0-2673-4adf-a932-f0318001b07c.json.