--- title: "Regulatory & Statutory Services Case Management System Project" ocid: "ocds-b5fd17-d6628b90-02a4-4485-b2b1-fba05324e841" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d6628b90-02a4-4485-b2b1-fba05324e841" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d6628b90-02a4-4485-b2b1-fba05324e841.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-d6628b90-02a4-4485-b2b1-fba05324e841.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SWINDON BOROUGH COUNCIL" published: "2018-01-22" --- # Regulatory & Statutory Services Case Management System Project Buyer: SWINDON BOROUGH COUNCIL Current stage: Tender OCID: ocds-b5fd17-d6628b90-02a4-4485-b2b1-fba05324e841 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d6628b90-02a4-4485-b2b1-fba05324e841) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d6628b90-02a4-4485-b2b1-fba05324e841.json) ## Summary The Swindon Borough Council is seeking expressions of interest for the "Regulatory & Statutory Services Case Management System Project," aimed at replacing its existing licensing and regulatory software modules. This procurement is outlined as an open tender and falls under the services category, specifically compliance software packages. The contract is budgeted between £160,000 and £450,000 for an initial three-year term, potentially extending to £840,000 over seven years. Key dates include the submission deadline for tender responses on 23rd February 2018, and the contract commencement date slated for 6th June 2018, following the expiration of the current contract at the end of March 2018. This tender presents significant opportunities for businesses specializing in software solutions, particularly those experienced in regulatory and statutory systems. Small and medium-sized enterprises (SMEs) with expertise in electronic case management and document management would be well-suited to compete, as the council is looking for qualified service providers who can deliver efficient and compliant software solutions. Companies should prepare to navigate the registration process on the ProContract tender portal and respond to the tender requirements effectively to capitalize on this opportunity. ## Notice Regulatory & Statutory Services Case Management System (RSSCMS) Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a replacement to SBC's current IDOX Portfolio which consists of modules for Licencing, Environmental Health, Planning, Building Control, Land Charges, Trading Standards, Antisocial Behaviour, Public Access Portal and a Documents Management System. These modules have existed in the Council for many years. To ensure compliance with EU procurement rules and demonstrate Best Value this Project has been initiated to go out to procure a replacement portfolio. Project Description To procure a new Electronic Case Management Solution and Document Management System for Swindon Borough Council's (SBC's) Regulatory Services, Environmental (Public) Health and Housing (private sector), Land Charges, Building Control, Trading Standards & Licencing, Anti-Social behaviour, Planning and Building Control Applications and Land and Property Searches. Estimated contract spend is between PS160,000 and PS450,000 across the initial 3 year contract term and between PS450,000 and PS840,000 across the potential total 7 year contract term. The current contract expires end of March 2018. Full details relating to the Goods/Services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Contract Period The contract will be initially for a period of 36 months commencing 6 June 2018 with the option to extend for a further 48 months subject to satisfactory performance and budget availability. Tender Responses Tender Responses are required to be submitted no later than 23rd February 2018, 1200 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk Tender Clarifications If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 12th February 2018, 1200 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal. Please note that this project has been advertised on Tenders Electronic Daily (TED) Contract Notice reference 2018/S010-018523 Contracts Finder/ other web portals, however, Supplying the South West Portal is the only portal that includes all the relevant documents required to respond t ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/46c9ec60-f66c-4dfa-9183-d8a78f599be0 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Jan 2018 | | Submission deadline | 23 Feb 2018 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 5 Jun 2018 - 5 Jun 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £840,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SWINDON BOROUGH COUNCIL | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN1 2JG | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Eastcott | | Westminster constituency | Swindon South | | Delivery location | TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48170000 - Compliance software package - 48300000 - Document creation, drawing, imaging, scheduling and productivity software package - 48400000 - Business transaction and personal business software package - 48610000 - Database systems - 48750000 - Storage media loading software package - 48780000 - System, storage and content management software package - 48900000 - Miscellaneous software package and computer systems ## Release History - 22 Jan 2018 at 16:55 - TenderCancellation - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/46c9ec60-f66c-4dfa-9183-d8a78f599be0 - 16 Jan 2018 at 16:10 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/716a42dc-4989-480e-b432-272bc797017c ## Documents - https://www.contractsfinder.service.gov.uk/Notice/46c9ec60-f66c-4dfa-9183-d8a78f599be0 22nd January 2018 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/716a42dc-4989-480e-b432-272bc797017c 16th January 2018 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.swindon.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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