---
title: "Meeting Room Conferencing Equipment"
ocid: "ocds-b5fd17-d6ff2bd7-e7f9-4307-a456-f7a88d3de97a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d6ff2bd7-e7f9-4307-a456-f7a88d3de97a"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d6ff2bd7-e7f9-4307-a456-f7a88d3de97a.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-d6ff2bd7-e7f9-4307-a456-f7a88d3de97a.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "ISLE OF WIGHT COUNCIL"
published: "2026-05-18"
---

# Meeting Room Conferencing Equipment

Buyer: ISLE OF WIGHT COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-d6ff2bd7-e7f9-4307-a456-f7a88d3de97a

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## Summary

The Isle of Wight Council has completed a procurement process for "Meeting Room Conferencing Equipment" under the industry category of Software Package and Information Systems. The procurement, which forms part of the Council's efforts to enhance its IT infrastructure, is located in the South East of England. The procurement stage was marked with an award on 16th March 2026, following the closure of tender submissions by 6th March 2026. This contract, valued at £70,000, covers a three-year period starting from 23rd March 2026 with options for extension. The procurement process used unspecified methods, and the primary focus was on acquiring goods related to IT software and hardware solutions.

This tender presents significant opportunities for businesses specialising in IT services, consulting, software development, computer equipment, and supplies. Small and medium-sized enterprises (SMEs) focused on these industries would find this contract particularly beneficial for growth, as it aligns with the Council's goal for comprehensive IT support and maintenance. Although already awarded to Phoenix Software Ltd, this tender serves as a valuable example for SMEs to understand the requirements and opportunities in public procurement within the technology sector, in anticipation of future contracts issued by local councils.

## Notice

Meeting Room Conferencing Equipment Additional information: Please note the value is for the initial term only. The term of the support and maintenance shall be for 3 years initially with the option to extend at the same service level for further periods up to two additional years (1 year and 1 year) at the sole discretion of the Authority. The costs for this would be a pro rata of the initial term and cannot be uplifted higher than the relevant year's CPI.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/3dc984d9-1965-468a-b0b3-bfbf447d1d35 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 May 2026 |
| Submission deadline | 6 Mar 2026 |
| Future notice date | Not specified |
| Award date | 16 Mar 2026 |
| Contract period | 23 Mar 2026 - 22 Mar 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £70,000 |
| Lots value | Not specified |
| Awards value | £62,089 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ISLE OF WIGHT COUNCIL |
| Locality | NEWPORT |
| Post town | Portsmouth |
| Postcode | PO30 1UD |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ34 Isle of Wight |
| Local authority | Isle of Wight |
| Electoral ward | Newport Central |
| Westminster constituency | Isle of Wight West |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PHOENIX SOFTWARE |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 30200000 - Computer equipment and supplies
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 18 May 2026 at 10:22 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/3dc984d9-1965-468a-b0b3-bfbf447d1d35

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/3dc984d9-1965-468a-b0b3-bfbf447d1d35
  18th May 2026 - Awarded contract notice on Contracts Finder

## Notice URLs

- http://www.iow.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d6ff2bd7-e7f9-4307-a456-f7a88d3de97a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d6ff2bd7-e7f9-4307-a456-f7a88d3de97a.json.