--- title: "Electronic Preparation and Presentation of Evidence - Video Conferencing" ocid: "ocds-b5fd17-d71760d2-0087-4369-8da4-d1174e63550d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d71760d2-0087-4369-8da4-d1174e63550d" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d71760d2-0087-4369-8da4-d1174e63550d.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-d71760d2-0087-4369-8da4-d1174e63550d.json" source: "Contracts Finder" current_stage: "Planning" buyer: "CPS" published: "2019-08-08" --- # Electronic Preparation and Presentation of Evidence - Video Conferencing Buyer: CPS Current stage: Planning OCID: ocds-b5fd17-d71760d2-0087-4369-8da4-d1174e63550d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d71760d2-0087-4369-8da4-d1174e63550d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d71760d2-0087-4369-8da4-d1174e63550d.json) ## Summary The CPS (Crown Prosecution Service) is planning a procurement process titled "Electronic Preparation and Presentation of Evidence - Video Conferencing", focusing on the supply of video conferencing equipment. This process is categorised under the legal services industry and aims to enhance remote participation for court witnesses and victims. The tender process is currently in the planning stage, with a consultation meeting scheduled for 19 August 2019 in London. The anticipated contract period is from 30 October 2019 to 30 October 2021, with a total estimated value of £250,000. This tender represents a significant opportunity for SMEs, particularly those specialising in audio-visual and video-conferencing technologies. Companies that can provide secure, reliable technological solutions for remote court processes, and those capable of meeting the stringent security and accessibility requirements outlined, would be well-suited to compete. Engaging in this procurement could lead to valuable partnerships and contracts in the legal services sector as the CPS seeks to modernise judicial proceedings. ## Notice 2.1 When presenting cases in court, victims and prosecution witnesses (including expert witnesses) are normally required to attend the court in person. However, there are cases where this is not possible including: 2.1.1 Infirmity or Ill health preventing travelling to the court 2.1.2 Location of witness or victims renders personal attendance impractical 2.1.3 The desire of witnesses not to attend in person at high profile cases 2.1.4 Where the witness/victim is already in prison and would present a danger to themselves or others if they were to attend court in person 2.1.5 Where the security requirements surrounding the court case makes it more practical to provide evidence by video/audio link 2.1.6 Any other reason 2.2 Where the above applies, it is essential that any video and audio link: 2.2.1 Is highly secure and not subject to interference by unauthorised persons 2.2.2 Access to images and audio is only available to those that are strictly involved in the case Additional information: To provide audio visual links between witness's/victims and court proceedings that may be located in different places. In some cases it would require the presence of a technician at the point of capture and transmission to the court room. This is a call for potential suppliers to provide feedback on a draft specification for this service. It is intended that a consultation meeting takes place on 19th August, 102 Petty France, London, SW1H 9EA. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e5e2bcf3-6c37-4fe7-aa48-b3d00390da59 | | Notice type | Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Aug 2019 | | Submission deadline | Not specified | | Future notice date | 18 Aug 2019 | | Award date | Not specified | | Contract period | 30 Oct 2019 - 30 Oct 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £250,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CPS | | Locality | YORK | | Post town | York | | Postcode | YO1 7PX | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE2 North Yorkshire | | ITL 3 | TLE21 York | | Local authority | York | | Electoral ward | Guildhall | | Westminster constituency | York Central | | Delivery location | Not specified | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 32232000 - Video-conferencing equipment - 32321200 - Audio-visual equipment - 79100000 - Legal services ## Release History - 8 Aug 2019 at 11:27 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/e5e2bcf3-6c37-4fe7-aa48-b3d00390da59 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/e5e2bcf3-6c37-4fe7-aa48-b3d00390da59 8th August 2019 - Future opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/71067b09-2a28-4069-98ad-7aa233723999 n/a - https://www.cps.gov.uk/ CPS Official Website ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d71760d2-0087-4369-8da4-d1174e63550d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d71760d2-0087-4369-8da4-d1174e63550d.json.