---
title: "Covert Records Management Platform"
ocid: "ocds-b5fd17-d734f9dc-1d25-462a-91fd-337339dc206d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d734f9dc-1d25-462a-91fd-337339dc206d"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d734f9dc-1d25-462a-91fd-337339dc206d.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-d734f9dc-1d25-462a-91fd-337339dc206d.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "INDEPENDENT OFFICE FOR POLICE CONDUCT"
published: "2025-07-07"
---

# Covert Records Management Platform

Buyer: INDEPENDENT OFFICE FOR POLICE CONDUCT  
Current stage: Award  
OCID: ocds-b5fd17-d734f9dc-1d25-462a-91fd-337339dc206d

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d734f9dc-1d25-462a-91fd-337339dc206d)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d734f9dc-1d25-462a-91fd-337339dc206d.json)

## Summary

The procurement process for the "Covert Records Management Platform" was conducted by the Independent Office for Police Conduct, aimed at acquiring services within the records management sector. This contract covers the design, build, acceptance testing, and training phases for a covert records system, set in multiple regions, including North West, West Midlands, London, South East, and Wales, UK. The open procedure method was utilised, suitable for SMEs, with a contract value of £431,406 and a duration from 1st July 2025 through 1st July 2028. The award was finalised on 29th May 2025 to Altia Solutions Limited, following the tender phase closure on 25th March 2025.

This tender presents substantial opportunities for small to medium-sized enterprises (SMEs) with expertise in records management and digital solution design, particularly those capable of servicing multiple UK regions. Engaging in this contract can enhance business profiles within governmental frameworks and contribute to significant growth by establishing a foothold in public sector procurement. Businesses proficient in tailored software solutions and training implementations are well-suited to meet the stringent requirements detailed in this tender.

## Notice

Contract for the provision of Covert Records Management platform including Solution Design Agreement, Solution Build, AT & Training.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f314e6c6-582f-4924-809f-5c9f8c018ec2 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Jul 2025 |
| Submission deadline | 25 Mar 2025 |
| Future notice date | Not specified |
| Award date | 28 May 2025 |
| Contract period | 30 Jun 2025 - 1 Jul 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £431,406 |
| Lots value | Not specified |
| Awards value | £431,406 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | INDEPENDENT OFFICE FOR POLICE CONDUCT |
| Locality | LONDON |
| Post town | East London |
| Postcode | E14 4PU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI42 Tower Hamlets |
| Local authority | Tower Hamlets |
| Electoral ward | Canary Wharf |
| Westminster constituency | Poplar and Limehouse |
| Delivery location | TLD North West (England), TLG West Midlands (England), TLI London, TLJ South East (England), TLL Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ALTIA SOLUTIONS |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79996100 - Records management

## Release History

- 7 Jul 2025 at 12:04 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/f314e6c6-582f-4924-809f-5c9f8c018ec2

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/f314e6c6-582f-4924-809f-5c9f8c018ec2
  7th July 2025 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://www.policeconduct.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d734f9dc-1d25-462a-91fd-337339dc206d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d734f9dc-1d25-462a-91fd-337339dc206d.json.