---
title: "Purchase of HR & Payroll System and Fully Managed Payroll Service (With Lots)"
ocid: "ocds-b5fd17-d7f26c34-4891-41a2-9f5b-d12b9b6c14b1"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d7f26c34-4891-41a2-9f5b-d12b9b6c14b1"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d7f26c34-4891-41a2-9f5b-d12b9b6c14b1.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-d7f26c34-4891-41a2-9f5b-d12b9b6c14b1.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE NATIONAL MUSEUM OF THE ROYAL NAVY"
published: "2024-07-26"
---

# Purchase of HR & Payroll System and Fully Managed Payroll Service (With Lots)

Buyer: THE NATIONAL MUSEUM OF THE ROYAL NAVY  
Current stage: Award  
OCID: ocds-b5fd17-d7f26c34-4891-41a2-9f5b-d12b9b6c14b1

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d7f26c34-4891-41a2-9f5b-d12b9b6c14b1)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d7f26c34-4891-41a2-9f5b-d12b9b6c14b1.json)

## Summary

The National Museum of the Royal Navy (NMRN) based in Portsmouth, England, has awarded contracts for the procurement of an HR and payroll system and services. This procurement was divided into four lots, from which Ciphr Ltd. and SMARTBLUE LIMITED secured Lot 3 and Lot 4 respectively. The awarded contracts span from 31 January 2023, to 30 January 2026. The total value for these contracts is £121,380. The industry category for this procurement falls under 'Time accounting or human resources software package' and 'Payroll management services.' The procurement method used was an open procedure above threshold.

This procurement presents significant opportunities for businesses specialising in HR systems, payroll management, or integrated services. SMEs, in particular, are encouraged to engage, as the procurement process was designed to be suitable for smaller enterprises. Businesses offering scalable HR and payroll systems with seamless integration capabilities will find this opportunity particularly beneficial due to the evolving requirements for data accessibility and efficiency improvements at NMRN. Successful bidders have the chance to expand their client base and showcase their expertise in managing and integrating HR and payroll systems.

## Notice

The National Museum of the Royal Navy (NMRN) is looking for an efficient HR system and payroll service. The NMRN wishes to procure an integrated HR and payroll System with a fully managed payroll service, or an integrated HR and payroll system that NMRN can manage itself, or a HR system plus a fully managed payroll service. Therefore, the tender comprises of 4 lots that bidders can tender for. Lot 1- Integrated HR and Payroll System and Fully Managed Payroll Service Lot 2- Integrated HR and Payroll System Only Lot 3- Fully Managed Payroll Service Only Lot 4- HR System Only All lots will be evaluated as submitted. Systems are continually evolving and our reporting requirements and accessibility to HR and payroll data are increasing, in particular the ability to export data into other systems, making our processes more efficient. Scalable HR and Payroll systems that are capable of seamless integration are essential to improve the administrative HR and payroll process for the NMRN. Costs of the tender will vary depending on which lot(s) are awarded. Full details can be found in the ITT document and also Appendix A - Scope of Requirement/Brief. Clarification Questions should be directed to tenders@nmrn.org.uk

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8c8a8f8c-73a0-40f2-86c9-29ab94c218f2 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Jul 2024 |
| Submission deadline | 19 Dec 2022 |
| Future notice date | Not specified |
| Award date | 20 Jan 2023 |
| Contract period | 31 Jan 2023 - 30 Jan 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £200,000 |
| Lots value | Not specified |
| Awards value | £121,380 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE NATIONAL MUSEUM OF THE ROYAL NAVY |
| Locality | PORTSMOUTH |
| Post town | Portsmouth |
| Postcode | PO1 3NH |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ31 Portsmouth |
| Local authority | Portsmouth |
| Electoral ward | Charles Dickens |
| Westminster constituency | Portsmouth South |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | CIPHR; SMARTBLUE |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48450000 - Time accounting or human resources software package
- 79211110 - Payroll management services

## Release History

- 26 Jul 2024 at 15:15 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/8c8a8f8c-73a0-40f2-86c9-29ab94c218f2
- 8 Dec 2022 at 12:15 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/12c676d8-1ec7-4724-adc2-94a6044bc8e1
- 21 Nov 2022 at 16:38 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/12c676d8-1ec7-4724-adc2-94a6044bc8e1
- 14 Nov 2022 at 10:02 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/12c676d8-1ec7-4724-adc2-94a6044bc8e1
- 14 Nov 2022 at 09:55 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/12c676d8-1ec7-4724-adc2-94a6044bc8e1

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/8c8a8f8c-73a0-40f2-86c9-29ab94c218f2
  26th July 2024 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/12c676d8-1ec7-4724-adc2-94a6044bc8e1
  8th December 2022 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/899f21e2-2951-4f2f-ace6-c89e31b71546
  A-B-C Annex's of the ITT. These are for reference/reading only.
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f89b12e6-6db2-4d44-87c3-74445e2e0588
  For completion in full and return by submission deadline..
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f001e4bd-4bcc-42eb-b36f-5705eb4f8314
  Frequently Asked Questions for the NMRN's ITT documentation.
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/170f4c03-a0b2-4c95-af2b-40d44131172c
  Scope of Requirement for the HR & Payroll Tender.
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/5536e290-256a-4048-85d0-96ad03103705
  Example of the NMRN Services Contract. It does not represent the final version issued winning bidder(s)
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/fcd78e5c-bf5e-4a7c-8ba3-6393bcb1690d
  Responses to Clarification Questions- Issue 1
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/40031994-4906-4bde-b5ee-ad8d0b29823c
  Final Issue of Clarification Questions and the Responses.

## Notice URLs

- http://www.nmrn.org.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d7f26c34-4891-41a2-9f5b-d12b9b6c14b1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d7f26c34-4891-41a2-9f5b-d12b9b6c14b1.json.