--- title: "GB-London: Collections management and web publishing systems for our photographic collections" ocid: "ocds-b5fd17-d93ae179-cdaf-4ad3-a26e-70eeabb969bd" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d93ae179-cdaf-4ad3-a26e-70eeabb969bd" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d93ae179-cdaf-4ad3-a26e-70eeabb969bd.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-d93ae179-cdaf-4ad3-a26e-70eeabb969bd.json" source: "Contracts Finder" current_stage: "Tender" buyer: "THE COURTAULD INSTITUTE OF ART" published: "2020-08-31" --- # GB-London: Collections management and web publishing systems for our photographic collections Buyer: THE COURTAULD INSTITUTE OF ART Current stage: Tender OCID: ocds-b5fd17-d93ae179-cdaf-4ad3-a26e-70eeabb969bd [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d93ae179-cdaf-4ad3-a26e-70eeabb969bd) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d93ae179-cdaf-4ad3-a26e-70eeabb969bd.json) ## Summary The Courtauld Institute of Art is currently seeking suppliers for a tender titled "GB-London: Collections management and web publishing systems for our photographic collections". This project falls under the services sector, specifically within the database software and web development industry. The procurement is at the tender stage, with submissions due by midnight on 28 September 2020. The total budget for this procurement ranges from £130,000 to £150,000, and the project is set to commence on 2 November 2020, concluding by 30 June 2021, with delivery to take place in London, United Kingdom. This tender presents a valuable opportunity for small and medium-sized enterprises (SMEs) in the technology and software development sectors, particularly those specialising in digital asset management, cloud storage solutions, and web publishing systems. The project requires a software solution that complies with international standards, supporting the Courtauld's digitisation initiatives. Companies with expertise in database management, user-engagement tools, and digital catalogue services would be well-suited to compete for this contract. ## Notice NOTE: This notice was updated on 31 August 2020 for the following reason: Please note the following amendments and clarifications, as of 26 August: 1. We have re-considered the allocation of 3 months for phase one of the project and, on reflection, will extend this phase to 6 months. 2. We have re-considered the requirement for hosting from the commencement of the project to the conclusion of digitisation activities (end of 2022) to be included within the project budget, given that this requirement is already being met internally by the Courtauld (and will continue to be met into the future). We therefore confirm tenderers should omit from their tender submissions any costs associated with hosting for this period. The overall budget for the project of PS130,000 inc VAT to PS150,000 inc VAT remains the same. 3. As a consequence of these changes, the timetable for submission has been extended by another two weeks, to midnight on 28 September 2020(The Software Supplier must deliver to the Courtauld a one stop, fully integrated, centrally managed, expandable and supported Software Solution. In addition to supplying a programme of work detailing the way the solution will be implemented, the solution itself must be capable of meeting internationally recognised standards for: Cloud storage either supplied by contractor, or using the Courtauld's own systems supplied under contract by a 3rd party Digital asset management and rights management - primarily for images but also for video, audio and 3D files. Cataloguing - free text, controlled text and thesauri within the Collections Management System Metadata structure, management and search within the Collections Management System Data import Web publishing Presentation of interpretative content, essays, blogs, events Visualisation of metadata Sharing User enrichment / crowdsourced cataloguing with associated user forums for membership discussion, support and tutorials and the capability to feed crowdsourced metadata back into the CMS and then to the website Accessibility Rights managed licensing and download on demand (to be delivered through the software solution, principally to support distributing, wherever possible, images under a CC BY NC 4.0 license for non-commercial use, but also commercial rights managed licensing) Print on demand - not a requirement of the software solution but it is anticipated that the software solution will be required to export selections of images and their metadata to a third-party solution to be developed to cover all the Courtauld's image collections, including the Courtauld Gallery Audit and reporting capabilities In addition, the Software Solution must fulfil the Courtauld's requirements for: Technical infrastructure Availability Security and privacy Audit and reporting capabilities Analytics Support, maintenance and service management Product development Roadmap The system procured as a result of this tender will support the digitisation projects currently being undertaken by the Department of Digital Media under the Courtauld Connects programme for The Conway Library , The Witt Library , The De Laszlo Collection of Paul Laib Negatives , The Anthony Kersting Archive, and The Photographic Survey .) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/588ca8df-7824-44a8-a3a8-33730ec4e9d7 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 31 Aug 2020 | | Submission deadline | 13 Sep 2020 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 2 Nov 2020 - 30 Jun 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £500,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE COURTAULD INSTITUTE OF ART | | Locality | LONDON | | Post town | Central London | | Postcode | WC2R 0RN | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | TLI London | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48224000 - Web page editing software package - 48610000 - Database systems - 48611000 - Database software package - 48612000 - Database-management system - 72212224 - Web page editing software development services - 72317000 - Data storage services - 72321000 - Added-value database services - 72413000 - World wide web (www) site design services ## Release History - 31 Aug 2020 at 10:00 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/588ca8df-7824-44a8-a3a8-33730ec4e9d7 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/588ca8df-7824-44a8-a3a8-33730ec4e9d7 31st August 2020 - Opportunity notice on Contracts Finder - https://www.delta-esourcing.com/delta/respondToList.html?noticeId=515580174 Please follow this link to view the notice. ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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