--- title: "Trust 'Swap Shop'/Reuse Platform" ocid: "ocds-b5fd17-d97d050e-db5c-4dae-96df-beeef76e47f5" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d97d050e-db5c-4dae-96df-beeef76e47f5" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d97d050e-db5c-4dae-96df-beeef76e47f5.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-d97d050e-db5c-4dae-96df-beeef76e47f5.json" source: "Contracts Finder" current_stage: "Planning" buyer: "DUDLEY GROUP NHS FOUNDATION TRUST" published: "2023-07-11" --- # Trust 'Swap Shop'/Reuse Platform Buyer: DUDLEY GROUP NHS FOUNDATION TRUST Current stage: Planning OCID: ocds-b5fd17-d97d050e-db5c-4dae-96df-beeef76e47f5 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d97d050e-db5c-4dae-96df-beeef76e47f5) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d97d050e-db5c-4dae-96df-beeef76e47f5.json) ## Summary The Dudley Group NHS Foundation Trust is planning a tender for the 'Swap Shop'/Reuse Platform. The Trust aims to create a self-sufficient portal to facilitate the sharing and reuse of various items within the Trust, including office furniture, stationery, and IT supplies. The engagement end date for potential partners is set for 8th August 2023. The procurement falls under the services category and is classified under recycling equipment and IT software services. This tender opportunity presented by the Dudley Group NHS Foundation Trust is suitable for small and medium-sized enterprises (SMEs) who can offer solutions to support the Trust's sustainability goals. Businesses providing IT software development, recycling equipment, and office cleaning services may find this opportunity well-suited for their expertise. The Trust is open to pre-market conversations to explore proposed solutions and welcomes innovative approaches that align with their objectives of cost reduction and resource reuse. ## Notice The Dudley Group NHS Foundation Trust (DGFT) is looking to engage with potential partners who can support our sustainability goals by helping reduce, waste and purchasing costs by reusing readily available resource/equipment. The Trust objective is to create as self-sufficient portal to allow items that are of no longer of use to one department to be shared within the Trust and utilised elsewhere and/or be donated to local charities. Items would include but not limited: - Office furniture - Stationery - Non-medical equipment - IT and other office supplies The ideal product/portal would be able to support the Trust in tracking both sustainability (i.e. carbon savings) and financial/monetary where items have been successfully re-deployed/reused. Regular reporting function would be desirable. Specification identified so far below, for information: - Internal platform for staff to network and share furniture, stationery and equipment. - Provide tracking for waste, costs and CO2 savings - Provide tracking for furniture movements within the Trust - Automatic emails and notifications to relevant people - Allow direct communication between individuals - Set up transfer of ownership forms and other legal transfer documents - Database of photos for use of common items - Link with local charities for donations of items - Set up of specialist private groups for certain items - IT support team for calls and maintenance - needs to run itself - Data security - protection of user information - View only and login access - Serial number tracking - Downloadable forms so data can be extracted and used in alternative ways. Desirables: - Transfer items for staff personal use - Transfer of items that aren't suitable for reuse - waste and recycling - Repair requests, replacement keys etc. - Web portal live chat - Ability to have super users Additional information: DGFT is looking to engage in pre-market conversations to understand a range of proposed solutions. If you feel you have a suitable offering, please contact Fay Fox (fay.fox@nhs.net) with the below information: - Details of your product/service offering - Statement of how you feel your solution would be able to meet the objective of the Trust - Potential annual pricing for an organisation of around 5,500 staff in total; options for expansion to a wider collaborative/group of Trusts would be also be beneficial - Whether any free of charge trial periods could be offered in the initial for the Trust to gain further insight into the product offering and benefits which could be realised over the long term use (for a then funded/costed solution). A 12 month free of charge trial offer would be desirable. - Key contact details if the Trust do wish to further engage you in discussion. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/eaf8439c-41e4-4c28-af20-818c384719e5 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 11 Jul 2023 | | Submission deadline | Not specified | | Future notice date | 8 Aug 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DUDLEY GROUP NHS FOUNDATION TRUST | | Locality | DUDLEY | | Post town | Dudley | | Postcode | DY1 2HQ | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG36 Dudley | | Local authority | Dudley | | Electoral ward | St. James's | | Westminster constituency | Dudley | | Delivery location | Not specified | ## CPV Codes ### Divisions - 42 - Industrial machinery - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 42914000 - Recycling equipment - 48517000 - IT software package - 72212517 - IT software development services - 90919000 - Office, school and office equipment cleaning services ## Release History - 11 Jul 2023 at 14:18 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/eaf8439c-41e4-4c28-af20-818c384719e5 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/eaf8439c-41e4-4c28-af20-818c384719e5 11th July 2023 - Early engagement notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d97d050e-db5c-4dae-96df-beeef76e47f5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d97d050e-db5c-4dae-96df-beeef76e47f5.json.