---
title: "Document Restoration Services"
ocid: "ocds-b5fd17-d984340a-c72f-4b4e-b06e-649d2dc91001"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d984340a-c72f-4b4e-b06e-649d2dc91001"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d984340a-c72f-4b4e-b06e-649d2dc91001.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-d984340a-c72f-4b4e-b06e-649d2dc91001.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "CROYDON COUNCIL"
published: "2024-07-11"
---

# Document Restoration Services

Buyer: CROYDON COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-d984340a-c72f-4b4e-b06e-649d2dc91001

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## Summary

The procurement process involves CROYDON COUNCIL, seeking document restoration services in the industry category of Printed matter and related products. The tender titled "Document Restoration Services" is at the award stage. The contract value is £70,000 GBP, with a direct procurement method. The tender deadline was on 1st July 2024, and the contract period is from 1st August 2024 to 31st July 2025, with delivery addresses in London and South East.

This tender presents an opportunity for small and medium-sized enterprises (SMEs) in the miscellaneous business and business-related services industry to provide urgent cleaning of contaminated registers for CROYDON COUNCIL. Businesses with expertise in document restoration and handling of mould-contaminated materials would be well-suited to compete. The contract period allows for long-term collaboration, ensuring a safe and usable condition for public records at risk of significant health hazards due to mould growth.

## Notice

Direct award of contract for Urgent Cleaning of Contaminated Registers Prior to 2021, a significant water ingress incident caused water damage in the Town Hall building basement which resulted in significant elevation in the humidity in the room. The registers stored there remain damp and mould contaminated. Readings throughout the basement storage has found that the moisture levels of paper and bindings are elevated well above a dry level (9%) with the exception of more modern records. As these registers are public records, we have a statutory legal responsibility for them to be retained in a safe, usable condition. At present their contamination inhibits use and the active mould growth is actively damaging the volumes. Long term growth of fungal colonies on paper, leather and other organic materials will cause a weakening of the strength of the register, discolouration in the pigment in the substrates (leading to irreversible staining) and a general deterioration. Enzymes produced by moulds break down organic matter for nutrients, and fungal excreta can also cause deterioration in the condition of the objects. For the long-term preservation of this collection, it is vital that both the active and inactive colonies are removed from the substrate and that the building issues that gave rise to the growth are addressed otherwise the problem will recur. It is estimated that there are 6,559 volumes in this store of different size and age. There are c. 149 shelves in the store. Mould growth poses a significant health and safety risk, particularly at the point at which collections are moved and spores become airborne. Ingestion of mould spores through acute or chronic exposure can lead to a number of detrimental health effects, as the spores are respiratory sensitisors and can cause allergic reactions, especially for vulnerable groups such as the elderly, those with respiratory conditions, pregnant women and those with suppressed immune systems, as well as exacerbating conditions such as asthma and eczema. Exposure can also trigger detrimental health effects in individuals without pre-existing conditions. Whilst some fungal pathogens are known to be especially toxic, all fungal activity has the capacity to cause negative effects in those exposed to them. Handling of collections should also be conducted with appropriate levels of personal protective equipment to protect workers from fungi and fungal metabolites. To summarise, the extent of the mould growth presents a significant health hazard. They cannot currently be safely handled by members of council staff or members of the public.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f9e12240-2484-4629-90b2-0baa85020a0d |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Single tender action (below threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Jul 2024 |
| Submission deadline | 1 Jul 2024 |
| Future notice date | Not specified |
| Award date | 10 Jul 2024 |
| Contract period | 31 Jul 2024 - 31 Jul 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £70,000 |
| Lots value | Not specified |
| Awards value | £75,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CROYDON COUNCIL |
| Locality | CROYDON |
| Post town | Croydon |
| Postcode | CR0 1EA |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI6 Outer London - South |
| ITL 3 | TLI62 Croydon |
| Local authority | Croydon |
| Electoral ward | Fairfield |
| Westminster constituency | Croydon West |
| Delivery location | TLI London, TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HARWELL TECHNICAL SERVICES |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 22000000 - Printed matter and related products
- 79900000 - Miscellaneous business and business-related services

## Release History

- 11 Jul 2024 at 13:51 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/f9e12240-2484-4629-90b2-0baa85020a0d

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/f9e12240-2484-4629-90b2-0baa85020a0d
  11th July 2024 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d984340a-c72f-4b4e-b06e-649d2dc91001. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d984340a-c72f-4b4e-b06e-649d2dc91001.json.