---
title: "Hire of Conference Rooms"
ocid: "ocds-b5fd17-d9aa604c-5cbd-4f38-b477-66c9f96695ae"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d9aa604c-5cbd-4f38-b477-66c9f96695ae"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d9aa604c-5cbd-4f38-b477-66c9f96695ae.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-d9aa604c-5cbd-4f38-b477-66c9f96695ae.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NOTTINGHAM UNIVERSITY HOSPITALS TRUST"
published: "2023-04-25"
---

# Hire of Conference Rooms

Buyer: NOTTINGHAM UNIVERSITY HOSPITALS TRUST  
Current stage: Award  
OCID: ocds-b5fd17-d9aa604c-5cbd-4f38-b477-66c9f96695ae

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## Summary

The Nottingham University Hospitals Trust has awarded a contract for the "Hire of Conference Rooms" to TV Conferencing Ltd. The procurement involved providing conference spaces for training, development, and wellbeing workshops for clinical healthcare staff. The contract value is £168,000, with a contract period from 1st May 2023 to 30th April 2024. The procurement method used was a direct award, specifically a Single tender action below threshold.

This tender offers business growth opportunities for companies providing hotel meeting and conference services. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise sector (VCSE) organisations are considered suitable for this contract. The contract location includes various regions such as the United Kingdom, European territories, and British Oversea Territories. Businesses with capabilities to provide flexible event planning, technical support, and catering services can effectively compete for this contract.

## Notice

The Trust requires conference space to facilitate a programme of events throughout the year which includes training, development, wellbeing and mental health workshops for its clinical healthcare staff over the forthcoming 12 months. The spaces provided will comprise of: 1) An auditorium: set up by the Supplier in accordance with the Trust's requests prior to the event. 2) Breakout rooms: the breakout rooms are booked individually for each event; if the Trust requires extra rooms, then it will ask for them, and the Supplier will use reasonable endeavours to accommodate the request. These will be set up by the Supplier as requested by the Authority before each event takes place. Refreshments are to be provided by the Supplier for each event throughout the day. The Supplier is required to ensure staff members are on hand to help serve and stock up the refreshments during the events. In addition, technical support and any additional services (E.g. poster boards) are to be provided on an ad-hoc basis as & when requested by the Trust. Event planning is fluid, so the Supplier will be required to be flexible, and use its reasonable endeavours to accommodate what happens on the day.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/80d8abeb-e5bb-4e1c-9470-4b7aca80c9bf |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Single tender action (below threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Apr 2023 |
| Submission deadline | 17 Apr 2023 |
| Future notice date | Not specified |
| Award date | 17 Apr 2023 |
| Contract period | 30 Apr 2023 - 30 Apr 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £168,000 |
| Lots value | Not specified |
| Awards value | £168,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NOTTINGHAM UNIVERSITY HOSPITALS TRUST |
| Locality | NOTTINGHAM |
| Post town | Nottingham |
| Postcode | NG5 1PB |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF14 Nottingham |
| Local authority | Nottingham |
| Electoral ward | Sherwood |
| Westminster constituency | Nottingham East |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TV CONFERENCING |

## CPV Codes

### Divisions

- 55 - Hotel, restaurant and retail trade services

### Codes

- 55120000 - Hotel meeting and conference services

## Release History

- 25 Apr 2023 at 11:06 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/80d8abeb-e5bb-4e1c-9470-4b7aca80c9bf

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/80d8abeb-e5bb-4e1c-9470-4b7aca80c9bf
  25th April 2023 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d9aa604c-5cbd-4f38-b477-66c9f96695ae. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d9aa604c-5cbd-4f38-b477-66c9f96695ae.json.