--- title: "Accounts Payable Automation (Early Engagement)" ocid: "ocds-b5fd17-d9d78f49-96e5-4645-8746-7871e453087f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d9d78f49-96e5-4645-8746-7871e453087f" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d9d78f49-96e5-4645-8746-7871e453087f.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-d9d78f49-96e5-4645-8746-7871e453087f.json" source: "Contracts Finder" current_stage: "Planning" buyer: "WEST NORTHAMPTONSHIRE COUNCIL" published: "2023-08-18" --- # Accounts Payable Automation (Early Engagement) Buyer: WEST NORTHAMPTONSHIRE COUNCIL Current stage: Planning OCID: ocds-b5fd17-d9d78f49-96e5-4645-8746-7871e453087f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d9d78f49-96e5-4645-8746-7871e453087f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d9d78f49-96e5-4645-8746-7871e453087f.json) ## Summary The West Northamptonshire Council is planning a procurement process for "Accounts Payable Automation (Early Engagement)" in the software package and information systems industry category. The engagement end date is set for September 11, 2023. Potential suppliers interested in this opportunity in the East Midlands region of the United Kingdom should register on the Council's e-Procurement portal. The Council will utilise an electronic tendering tool to manage the procurement process, potentially through a compliant tender process or framework agreement. This tender presents an opportunity for SMEs and VCSEs interested in financial and insurance services to engage with the Council for potential future procurement activities. Businesses suited for this opportunity should be able to provide Accounts Payable Automation solutions, including e-invoicing and statement matching. Interested parties must confirm their interest by the closing deadline. The Council aims to source solutions that best meet their current and future requirements, potentially involving up to six suppliers attending in-person demonstrations at Council offices in Northampton. ## Notice This is an early engagement notice to enable West Northamptonshire Council (hereafter referred to as the "Council") to best understand the current options available in the market for Accounts Payable Automation, including e-invoicing and statement matching. It is intended that the outcome of this Notice, will be used to further inform the Council's procurement and contract model, which could take the form of two (2) lots, but the Council is under no obligation to any potential Supplier and/or makes no guarantees to any party, resulting from feedback received to this Notice. If your organisation is interested in this opportunity and believe they could provide the requirement to the Council, please confirm your interest to procurement@westnorthants.gov.uk by no later than 12:00 noon on the closing date of this Notice. Any Supplier that responds to this notice within the period specified may be asked to complete a questionnaire in the first instance and, at the Council's discretion, up to six (6) suppliers may be asked to attend the Council offices in Northampton, in person, to demonstrate their solution to inform a solution that best meets the Council's requirements now and into the future. To satisfy the requirements of the Public Contracts Regulations 2015 (PCR2015), for procurement at this value, the Council will utilise an electronic tendering tool to manage this procurement process, where full details of this opportunity will be published. The procurement route has not been determined but could be undertaken using a compliant tender process as defined in the PCR2015, or a compliant framework agreement, ensuring all requirements of such are satisfied. Any potential Supplier interested in this opportunity may register on the Council's e-Procurement portal in advance of the opportunity being published, by visiting https://in-tendhost.co.uk/wnc. Potential Suppliers must note that completion of the procurement documents may require access to the internet, word processing software (e.g., Microsoft Word); and/or spreadsheet software (e.g., Microsoft Excel). Additional information: This Early Engagement must not be considered as confirmation by West Northamptonshire Council that any future procurement opportunity will be forthcoming resulting from any activity undertaken as part of the Council's Early Engagement activities. The Council does not bind itself to running a procurement or awarding any resultant contract, following the conclusion of this Early Engagement activity. In accordance with the requirements of the Council's Contract Procedure Rules, it is committed to conducting this Early Engagement activity in such a way that it does not prejudice any future potential bidder. However, should the Council proceed with a procurement it may be on behalf of itself, three (3) other Councils, and several other organisations. The Council will not adopt any technical advice in the preparation of any procurement activity from anyone where this may prejudice the equal treatment of all future potential bidders or distort competition. Pre-procurement consultation with service users on what is being procured is encouraged and is considered good practice to ensure the Specification correctly addresses what is required by the Council. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7874d6a0-b4c6-472e-a077-5d63d3a36c4c | | Notice type | Market Engagement Notice | | Procurement type | Framework | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Aug 2023 | | Submission deadline | Not specified | | Future notice date | 11 Sep 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST NORTHAMPTONSHIRE COUNCIL | | Locality | NORTHAMPTON | | Post town | Northampton | | Postcode | NN1 1ED | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire | | ITL 3 | TLF24 West Northamptonshire | | Local authority | West Northamptonshire | | Electoral ward | Castle | | Westminster constituency | Northampton North | | Delivery location | TLF East Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 66 - Financial and insurance services ### Codes - 48000000 - Software package and information systems - 66000000 - Financial and insurance services ## Release History - 18 Aug 2023 at 07:00 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/7874d6a0-b4c6-472e-a077-5d63d3a36c4c - 17 Aug 2023 at 13:33 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/7874d6a0-b4c6-472e-a077-5d63d3a36c4c ## Documents - https://www.contractsfinder.service.gov.uk/Notice/7874d6a0-b4c6-472e-a077-5d63d3a36c4c 18th August 2023 - Early engagement notice on Contracts Finder ## Notice URLs - https://in-tendhost.co.uk/wnc ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d9d78f49-96e5-4645-8746-7871e453087f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d9d78f49-96e5-4645-8746-7871e453087f.json.