--- title: "Soft Market Test for: Provision of an IT database platform for capturing & reporting on procurement pipeline" ocid: "ocds-b5fd17-da1e722d-379c-43c1-ba57-80f3a9ae6a92" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-da1e722d-379c-43c1-ba57-80f3a9ae6a92" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-da1e722d-379c-43c1-ba57-80f3a9ae6a92.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-da1e722d-379c-43c1-ba57-80f3a9ae6a92.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SHEFFIELD CITY COUNCIL" published: "2023-01-16" --- # Soft Market Test for: Provision of an IT database platform for capturing & reporting on procurement pipeline Buyer: SHEFFIELD CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-da1e722d-379c-43c1-ba57-80f3a9ae6a92 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-da1e722d-379c-43c1-ba57-80f3a9ae6a92) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-da1e722d-379c-43c1-ba57-80f3a9ae6a92.json) ## Summary The Sheffield City Council has initiated a tender titled "Soft Market Test for Provision of an IT database platform for capturing & reporting on procurement pipeline". The procurement falls under the services industry category. The tender is in the planning stage with a tender period ending on 30th January 2023 and a contract period starting from 31st January 2023 to 1st February 2023. The procurement method is an open procedure, providing opportunities for SMEs and VCSEs. The delivery address is in Yorkshire and the Humber region of the United Kingdom. This tender by Sheffield City Council presents an opportunity for IT companies specialising in software packages and information systems to compete. The desired system requirements include a user-friendly interface, secure data handling for multiple users, customisable reporting features, and interoperability with other systems. SMEs and VCSEs are particularly suited to participate in this tender, which aims to enhance the procurement pipeline reporting capabilities of the council, allowing for efficient management of procurement processes. ## Notice The desired detailed requirements are as follows: * User-friendly data input platform * Ability to handle multiple concurrent users; users able to update without being impacted by changes made by other users * Reminders when milestones / updates are pending / overdue * Ability to view / filter based upon user preferences across all categorisations within the database, on a concurrent basis i.e., filters in place for one user cannot be amended by a concurrent user * Input requirements that support / require consistency: easily updateable drop-down menus wherever possible * At a glance view of activity and milestones - similar to a Gant chart for example - that can be filtered / adapted for different categorisations * Ability to extract reports and management information, broken down by various categorisations, for example team, officer, value etc. * Ability to automate regular reports * Ability to extract bespoke reports * Ability to auto-calculate based on information given, to save on duplication e.g., 'Milestone 2' date should be the same as 'Procurement Strategy Signed Off Date' * Ability to auto-calculate based on information given e.g., if 'CT08 Consultancy' selected, 'Category Manager' auto-populates to 'Joe Bloggs' * Customisable options. For example, one team able to add columns relevant to their area, but not viewable by all * Fully secure, locked down to specified users * Interoperability, links with other systems (for example Outlook, Excel, our finance system Integra), including ability to extract data to Excel via a download button * Ability to share with other parties (mainly SCC internal customers) - either locked down version, or ideally a restricted 'client view' they are able to access when needed * Ability to link files and manage approvals ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/597b18aa-9998-46ea-817b-fbdd31e329bf | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Jan 2023 | | Submission deadline | 30 Jan 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Jan 2023 - 1 Feb 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SHEFFIELD CITY COUNCIL | | Locality | SHEFFIELD | | Post town | Sheffield | | Postcode | S1 2HH | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE3 South Yorkshire | | ITL 3 | TLE32 Sheffield | | Local authority | Sheffield | | Electoral ward | City | | Westminster constituency | Sheffield Central | | Delivery location | TLE Yorkshire and The Humber | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 16 Jan 2023 at 15:11 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/597b18aa-9998-46ea-817b-fbdd31e329bf ## Documents - https://www.contractsfinder.service.gov.uk/Notice/597b18aa-9998-46ea-817b-fbdd31e329bf 16th January 2023 - Opportunity notice on Contracts Finder - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=58994&B=UK Additional data - https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104130 User / Company ## Notice URLs - https://www.sheffield.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-da1e722d-379c-43c1-ba57-80f3a9ae6a92. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-da1e722d-379c-43c1-ba57-80f3a9ae6a92.json.