--- title: "Early Market Engagement for the Provision of a Tree Management Database and Management System" ocid: "ocds-b5fd17-dbb02c4a-93d7-419b-b461-7690868befb1" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-dbb02c4a-93d7-419b-b461-7690868befb1" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-dbb02c4a-93d7-419b-b461-7690868befb1.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-dbb02c4a-93d7-419b-b461-7690868befb1.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SUFFOLK SOURCING" published: "2019-11-15" --- # Early Market Engagement for the Provision of a Tree Management Database and Management System Buyer: SUFFOLK SOURCING Current stage: Tender OCID: ocds-b5fd17-dbb02c4a-93d7-419b-b461-7690868befb1 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-dbb02c4a-93d7-419b-b461-7690868befb1) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-dbb02c4a-93d7-419b-b461-7690868befb1.json) ## Summary West Suffolk Council is currently engaged in an early market engagement process for the provision of a Tree Management Database and Management System, identified by tender ID WSC/2178/2019. This process is part of their initiative to understand market capabilities and explore how to best structure future contracts. The deadline for submitting expressions of interest is set for 17:00 on 13 December 2019. This procurement falls under the software package and information systems category, with a contract value estimated at £15,000 and a minimum of £5,000. The prospective contract period is from 1 January 2020 to 31 December 2024, and the procurement method being employed is an open procedure, with activities centred in Bury St Edmunds, Suffolk. This tender presents an opportunity for IT software suppliers, particularly those experienced in developing similar systems, to contribute innovative solutions for tree management. Businesses that focus on software development and data management are especially well-suited to compete in this engagement process. By participating, companies can potentially influence the future direction of the council's digital infrastructure while expanding their market presence within public sector contracts. Interested parties are encouraged to reach out for clarification via the council's correspondence options. ## Notice The deadline for submitting a response is 1700 hours on 13 December, 2019. West Suffolk Council invites expressions of interest from experienced IT software suppliers for the supply of a new tree data base and management system. The former council's of St Edmundsbury BC and Forest Heath DC, which merged to create West Suffolk Council in April 2019 both ran a version of Arbortrack. In 2016, with the merger of service delivery by a single management team, the two Arbortrack systems were combined and updated. As part of any future update/supply of a replacement system we will expect that the data on the current system will be transferred onto the new system At this point in time we are not looking to formally tender any services but are canvassing for expressions of interest from the software industry to obtain a better understanding of the market and how best to package any future offer. The Council are keen to understand through this Early Market Engagement what the market could offer and how best to package any future contracts, it should be noted that at this point in time the Council are not looking to formally tender. The Council Expects to make informed decision on our procurement routes through this market engagement exercise. Further details can be found in the 'My Tenders' area of this website, by selecting the 'View Details' button for this project. Clarification questions must be generated via the correspondence option on the website Additional information: The deadline for submitting a response is 1700 hours on 13 December, 2019. West Suffolk Council invites expressions of interest from experienced IT software suppliers for the supply of a new tree data base and management system. The former council's of St Edmundsbury BC and Forest Heath DC, which merged to create West Suffolk Council in April 2019 both ran a version of Arbortrack. In 2016, with the merger of service delivery by a single management team, the two Arbortrack systems were combined and updated. As part of any future update/supply of a replacement system we will expect that the data on the current system will be transferred onto the new system At this point in time we are not looking to formally tender any services but are canvassing for expressions of interest from the software industry to obtain a better understanding of the market and how best to package any future offer. The Council are keen to understand through this Early Market Engagement what the market could offer and how best to package any future contracts, it should be noted that at this point in time the Council are not looking to formally tender. The Council Expects to make informed decision on our procurement routes through this market engagement exercise. Further details can be found in the "My Tenders" area of this website, by selecting the "View Details" button for this project. Clarification questions must be generated via the correspondence option on the website Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4165e209-99ea-40f9-855c-0cc1277c03b8 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Nov 2019 | | Submission deadline | 13 Dec 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Jan 2020 - 31 Dec 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £15,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SUFFOLK SOURCING | | Locality | SUFFOLK | | Post town | Ipswich | | Postcode | IP33 3YU | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH6 Suffolk | | ITL 3 | TLH64 West Suffolk | | Local authority | West Suffolk | | Electoral ward | Minden | | Westminster constituency | Bury St Edmunds and Stowmarket | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 15 Nov 2019 at 14:51 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/4165e209-99ea-40f9-855c-0cc1277c03b8 - 15 Nov 2019 at 14:51 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/4165e209-99ea-40f9-855c-0cc1277c03b8 - 13 Nov 2019 at 15:57 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/4165e209-99ea-40f9-855c-0cc1277c03b8 - 13 Nov 2019 at 15:57 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/4165e209-99ea-40f9-855c-0cc1277c03b8 - 13 Nov 2019 at 15:57 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/4165e209-99ea-40f9-855c-0cc1277c03b8 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/4165e209-99ea-40f9-855c-0cc1277c03b8 15th November 2019 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/suffolksourcing/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://www.westsuffolk.gov.uk/Council/single_council/index.cfm ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-dbb02c4a-93d7-419b-b461-7690868befb1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-dbb02c4a-93d7-419b-b461-7690868befb1.json.