---
title: "CP1653-18 Audio Visual Equipment, Maintenance and Services for the Committee Suite"
ocid: "ocds-b5fd17-dbf06d8d-64a5-40dd-9eb3-4318d67da295"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-dbf06d8d-64a5-40dd-9eb3-4318d67da295"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-dbf06d8d-64a5-40dd-9eb3-4318d67da295.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-dbf06d8d-64a5-40dd-9eb3-4318d67da295.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "DEVON COUNTY COUNCIL"
published: "2019-07-18"
---

# CP1653-18 Audio Visual Equipment, Maintenance and Services for the Committee Suite

Buyer: DEVON COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-dbf06d8d-64a5-40dd-9eb3-4318d67da295

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## Summary

Devon County Council is seeking qualified audio-visual specialists for a significant procurement titled "CP1653-18 Audio Visual Equipment, Maintenance and Services for the Committee Suite," aimed at upgrading or installing new audio-visual systems within their committee suite located in Exeter, South West England. The procurement process is currently at the award stage, with the tender having been published on 20th March 2019, and concluded on 23rd April 2019. The total contract value is £400,000, set to commence on 25th July 2019 and continue until 30th May 2021. The procurement method adopted is an open procedure, creating a transparent avenue for submissions from interested suppliers.

This tender presents substantial growth opportunities for businesses in the audio-visual sector, particularly for those specialising in repair, maintenance, and installation services. Suppliers capable of providing innovative and reliable audio-visual solutions, especially those who can integrate new technologies with existing systems while considering the operational constraints of a listed building, will find themselves well-positioned to compete. Businesses that can demonstrate experience in similar projects and a commitment to quality service delivery are likely to stand out during the selection process.

## Notice

This tender is inviting qualified audio-visual specialists to respond to the requirements of Devon County Council for upgrading existing or installing new audio-visual systems within the committee suite with a continued support and maintenance service. This is also to work where necessary with partners or 3rd party suppliers to secure that all new solutions are integrated with our existing infrastructure services. DCC is therefore looking to award a contract to a single supplier to provide a managed service for all the elements to the Committee Suite portfolio. The supplier will be responsible for supplying and installing the equipment needed to provide the requirements and functionalities including all necessary cabling, switches, mounts, recording equipment and software to the manufacturers' instructions, with minimum disruption and within timescales required around committee meeting dates. The maintenance and introduction of new solutions must be balanced with both the needs of the Council and the constrains of operations within these rooms as the Committee Suite is a listed building and any alterations may require special permission and for this reason, removal and installation works need to be sympathetic to the listed status and with care and respect for the materials which make up the fabric of the building. The Committee Suite meets the democratic needs of the Council and consist of 4 Committee Rooms, a Council Chamber an ante room and a Chair's room as well as 2 Political offices. Also, key to the strategy is that all the technology is easy to operate and access by different devices be reliable and allowing for majority of the rooms to be easily reconfigurable or opened out to make larger spaces to accommodate bigger audiences to meet the needs of the next meeting/presentation. Initially the audio-visual equipment upgrade is limited to the Daw Room which is the most versatile and utilised spaced and is very much seen as the window into the Council. Therefore, any new solutions will need to match the need of the current technology on the market and be future proofed. The main issues with this key room are the mix of aging systems and equipment with no clear departmental ownership and a limited in-depth knowledge of audio-visual equipment. This results in only minimal maintenance being possible. This is particularly difficult as the room is used for member meetings which have public attendance and failure of equipment is damaging to the council's reputation and professional image due to the poor performance of the equipment. There is a bidders site inspection visit day on Friday 29th March 2019 by appointment only. If an appointment is not booked a tenderer will not have the opportunity to inspect the premises or equipment. Additional information: For expressing an interest in this business opportunity and receiving the tender information please visit the Supplying the South West Procurement Portal (https://www.supplyingthesouthwest.org.uk/)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/db1ca499-e1e1-4da9-b88c-c4246eafc4ba |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Jul 2019 |
| Submission deadline | 23 Apr 2019 |
| Future notice date | Not specified |
| Award date | 17 Jun 2019 |
| Contract period | 18 Jun 2019 - 18 Jun 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £400,000 |
| Lots value | Not specified |
| Awards value | £400,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DEVON COUNTY COUNCIL |
| Locality | EXETER |
| Post town | Exeter |
| Postcode | EX2 4QD |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK4 Devon |
| ITL 3 | TLK43 Devon CC |
| Local authority | Exeter |
| Electoral ward | Newtown and St Leonard's |
| Westminster constituency | Exeter |
| Delivery location | TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GV MULTI MEDIA |

## CPV Codes

### Divisions

- 32 - Radio, television, communication, telecommunication and related equipment
- 50 - Repair and maintenance services

### Codes

- 32321200 - Audio-visual equipment
- 50340000 - Repair and maintenance services of audio-visual and optical equipment

## Release History

- 18 Jul 2019 at 13:41 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/db1ca499-e1e1-4da9-b88c-c4246eafc4ba
- 20 Mar 2019 at 13:47 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/834845e2-bd8e-4832-ba23-f77a132d9d62

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/db1ca499-e1e1-4da9-b88c-c4246eafc4ba
  18th July 2019 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/834845e2-bd8e-4832-ba23-f77a132d9d62
  20th March 2019 - Opportunity notice on Contracts Finder
- https://www.supplyingthesouthwest.org.uk/
  Supplying the South West Procurement Portal

## Notice URLs

- http://www.devon.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-dbf06d8d-64a5-40dd-9eb3-4318d67da295. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-dbf06d8d-64a5-40dd-9eb3-4318d67da295.json.