---
title: "Hybrid Mail Onsite Solution"
ocid: "ocds-b5fd17-dc0452df-4cdd-4cbd-8d9c-75978a8fb63d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-dc0452df-4cdd-4cbd-8d9c-75978a8fb63d"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-dc0452df-4cdd-4cbd-8d9c-75978a8fb63d.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-dc0452df-4cdd-4cbd-8d9c-75978a8fb63d.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "DERBY CITY COUNCIL"
published: "2018-06-29"
---

# Hybrid Mail Onsite Solution

Buyer: DERBY CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-dc0452df-4cdd-4cbd-8d9c-75978a8fb63d

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## Summary

The procurement process is led by Derby City Council, focusing on the "Hybrid Mail Onsite Solution" within the industry category of software and postal services. The contract, valued at £120,000 and established through a selective procurement method via a framework agreement, commenced on 1st November 2017 and spans a period of 24 months, with an option for a further 24-month extension. The tender period concluded on 3rd October 2017, and services are required to be delivered to Derby, located in the East Midlands region of England.

This tender presents significant growth opportunities for small and medium-sized enterprises (SMEs) involved in the supply of software solutions and postal service provisioning. Companies specialising in industry-specific software packages, electronic mail solutions, and document management systems would be particularly well-suited to compete for this contract. The collaborative nature of the contract also opens avenues for partnerships with Council Arm's Length Management Organisations and associated trust entities that may utilise the awarded services.

## Notice

Derby City Council ran a further competition exercise under the Crown Commercial Services Framework Provision of Postal Goods and/or Services RM1063, Lot 2: Hybrid Mail On-Site Solution. Although the contract is established for use by Derby City Council, Council Arm's Length Management Organisations (ALMO) such as Derby Homes Ltd, associated Trusts and Derby City Partnerships are eligible to make use of the contract should they elect to do so. The initial contract period is 24 months (2 years), 01/11/2017 to 31/10/2019, with an option to extend the contract for 24 months (2 years) in annual increments of 12 months (1 year) subject to satisfactory performance and business needs. The maximum contract period is therefore 48 months (4 years).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/142dd035-4a8e-4315-a8dd-6bfb5292926a |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Jun 2018 |
| Submission deadline | 3 Oct 2017 |
| Future notice date | Not specified |
| Award date | 8 Oct 2017 |
| Contract period | 1 Nov 2017 - 31 Oct 2019 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £120,000 |
| Lots value | Not specified |
| Awards value | £120,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DERBY CITY COUNCIL |
| Locality | DERBY |
| Post town | Derby |
| Postcode | DE1 2FS |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF11 Derby |
| Local authority | Derby |
| Electoral ward | Darley |
| Westminster constituency | Derby South |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | FUNASSET |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 64 - Postal and telecommunications services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48100000 - Industry specific software package
- 48211000 - Platform interconnectivity software package
- 48213000 - Operating system enhancement software package
- 48214000 - Network operating system software package
- 48219700 - Communications server software package
- 48223000 - Electronic mail software package
- 48311000 - Document management software package
- 48313000 - Optical-character-recognition (OCR) software package
- 48328000 - Image-processing software package
- 48329000 - Imaging and archiving system
- 48613000 - Electronic data management (EDM)
- 48781000 - System management software package
- 48782000 - Storage management software package
- 48920000 - Office automation software package
- 64112000 - Postal services related to letters
- 64113000 - Postal services related to parcels
- 64116000 - Post-restante services
- 64122000 - Internal office mail and messenger services
- 64212600 - Enhanced Data for GSM Evolution (EDGE) services
- 79570000 - Mailing-list compilation and mailing services

## Release History

- 29 Jun 2018 at 12:54 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/142dd035-4a8e-4315-a8dd-6bfb5292926a

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/142dd035-4a8e-4315-a8dd-6bfb5292926a
  29th June 2018 - Awarded contract notice on Contracts Finder
- https://www.eastmidstenders.org
  Link to e-procurement portal

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-dc0452df-4cdd-4cbd-8d9c-75978a8fb63d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-dc0452df-4cdd-4cbd-8d9c-75978a8fb63d.json.