--- title: "Electronic Document Management (EDM) system" ocid: "ocds-b5fd17-dc475028-c7a3-4d95-a3ee-cdb1637ab624" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-dc475028-c7a3-4d95-a3ee-cdb1637ab624" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-dc475028-c7a3-4d95-a3ee-cdb1637ab624.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-dc475028-c7a3-4d95-a3ee-cdb1637ab624.json" source: "Contracts Finder" current_stage: "Award" buyer: "LEEDS FEDERATED HOUSING ASSOCIATION LIMITED" published: "2018-09-19" --- # Electronic Document Management (EDM) system Buyer: LEEDS FEDERATED HOUSING ASSOCIATION LIMITED Current stage: Award OCID: ocds-b5fd17-dc475028-c7a3-4d95-a3ee-cdb1637ab624 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-dc475028-c7a3-4d95-a3ee-cdb1637ab624) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-dc475028-c7a3-4d95-a3ee-cdb1637ab624.json) ## Summary The Leeds Federated Housing Association Limited is currently undertaking a procurement process for an Electronic Document Management (EDM) system, classified under the CPV code 48613000. The tender period was initiated with documents published on 4th May 2018, and it closed on 1st June 2018. The contract value is set at £150,000 with a minimum threshold of £25,000. The successful bidder will be expected to start the contract on 6th August 2018 and continue until 31st August 2022. This tender presents a significant opportunity for businesses involved in electronic data management solutions, particularly those that possess capabilities in document management systems with open APIs and web services. Small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate, given that these suppliers have been identified as suited for this procurement process. This project can be an avenue for business growth for providers that demonstrate innovative and efficient integration of document management functionalities within existing business systems. ## Notice Standard document management functionality to sit behind line of business systems. System with open APIs or web services that will allow full integration with our applications where the retrieval and saving of documents is intuitive and automated with little or no user intervention. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/16acdacb-e386-4d03-9e53-25890888eb00 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Limited | | Procurement method details | Competitive quotation (below threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Large | | All stages | Planning, Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Sep 2018 | | Submission deadline | 1 Jun 2018 | | Future notice date | 3 May 2018 | | Award date | 27 Aug 2018 | | Contract period | 31 Aug 2018 - 31 Aug 2022 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £150,000 | | Lots value | Not specified | | Awards value | £86,816 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LEEDS FEDERATED HOUSING ASSOCIATION LIMITED | | Locality | LEEDS | | Post town | Leeds | | Postcode | LS3 1DE | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE42 Leeds | | Local authority | Leeds | | Electoral ward | Little London & Woodhouse | | Westminster constituency | Leeds Central and Headingley | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | DOCUMENT TECHNOLOGY | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48613000 - Electronic data management (EDM) ## Release History - 19 Sep 2018 at 08:21 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/16acdacb-e386-4d03-9e53-25890888eb00 - 25 May 2018 at 11:02 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5012c3cd-c723-4349-b019-aa270bac8ae2 - 17 May 2018 at 08:31 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5012c3cd-c723-4349-b019-aa270bac8ae2 - 10 May 2018 at 09:21 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5012c3cd-c723-4349-b019-aa270bac8ae2 - 9 May 2018 at 14:42 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5012c3cd-c723-4349-b019-aa270bac8ae2 - 8 May 2018 at 14:13 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5012c3cd-c723-4349-b019-aa270bac8ae2 - 8 May 2018 at 11:52 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5012c3cd-c723-4349-b019-aa270bac8ae2 - 8 May 2018 at 11:41 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5012c3cd-c723-4349-b019-aa270bac8ae2 - 4 May 2018 at 12:16 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5012c3cd-c723-4349-b019-aa270bac8ae2 - 30 Apr 2018 at 10:13 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/72141337-9e26-4e98-878f-622ca0ebb031 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/16acdacb-e386-4d03-9e53-25890888eb00 19th September 2018 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/5012c3cd-c723-4349-b019-aa270bac8ae2 25th May 2018 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/72141337-9e26-4e98-878f-622ca0ebb031 30th April 2018 - Future opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/66036484-0ed6-45aa-957f-20fd46236d8c ITT ISSUE - https://www.contractsfinder.service.gov.uk/Notice/Attachment/c86ceda1-8d01-4e8a-8170-77c6bab6248e ITT soft copy - https://www.contractsfinder.service.gov.uk/Notice/Attachment/943918c6-9ca6-4230-b633-88fbd7199365 Clarifications 001 - 004 (18/05/18 AM) - https://www.contractsfinder.service.gov.uk/Notice/Attachment/17da5966-9fba-41de-bba8-11183d7f644a Clarifications 005 - 009 (08/05/18 PM) - https://www.contractsfinder.service.gov.uk/Notice/Attachment/51aa7036-c1de-43d1-a332-05a716faafe2 Clarifications 010 - 012 (09/05/18) - https://www.contractsfinder.service.gov.uk/Notice/Attachment/93b0dfd3-5d76-4e3e-b711-562f3c59be54 Clarification 013 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/a76636c8-b53e-4138-a6b8-a1f4769578f1 Clarifications - period CLOSED ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-dc475028-c7a3-4d95-a3ee-cdb1637ab624. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-dc475028-c7a3-4d95-a3ee-cdb1637ab624.json.