---
title: "Off Site Document Storage"
ocid: "ocds-b5fd17-dc7b8b8c-267a-4bfc-8af7-aa53f9e66795"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-dc7b8b8c-267a-4bfc-8af7-aa53f9e66795"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-dc7b8b8c-267a-4bfc-8af7-aa53f9e66795.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-dc7b8b8c-267a-4bfc-8af7-aa53f9e66795.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "GENERAL MEDICAL COUNCIL (GMC)"
published: "2021-03-03"
---

# Off Site Document Storage

Buyer: GENERAL MEDICAL COUNCIL (GMC)  
Current stage: Award  
OCID: ocds-b5fd17-dc7b8b8c-267a-4bfc-8af7-aa53f9e66795

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## Summary

The General Medical Council (GMC) has successfully completed a procurement process for Off Site Document Storage, aimed at enhancing its records management capabilities. This service falls within the storage and retrieval services category, with a total contract value of £300,000. The procurement was conducted using an open procedure, and the contract period runs from 7th March 2021 to 6th March 2024. The deliveries are primarily required at the GMC's Manchester office but also support other locations across the UK, including London, Cardiff, and Belfast. The relevant deadlines for the tender stage were concluded by 30th November 2020, with the award of the contract published on 3rd March 2021.

This tender provides substantial opportunities for companies specialising in secure document storage and retrieval services. Businesses that offer robust security solutions and logistics capabilities, particularly those with experience in compliance with information security and archiving standards, would find themselves well-positioned to compete in this market. SMEs are encouraged to engage, given their specified suitability within this tender, which emphasises the GMC's commitment to supporting smaller enterprises in the public procurement landscape.

## Notice

The GMC stores approximately 36,500 cubic feet of material off site and currently retrieves approximately 290 boxes or files per month. On average over 30 new boxes of material indexed at file level are sent off site per month. The GMC Records team is based in our Hardman Street offices in Manchester city centre. There is a requirement for two deliveries and one collection of material on a daily basis to the Hardman Street office, plus the option for a rapid delivery service within two hours of receipt of the request for material which is urgently required. The GMC has offices in London, Cardiff, Belfast and Edinburgh but any requests for these sites are delivered via the GMC's internal mail system from the Manchester office due to lower volume. The security of the transfer and storage of files is of primary concern to the GMC. We would require assurances that the transport provider would provide a fully secure track and trace service and that storage is in line with the relevant information security and archiving standards

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/9909277c-6467-4076-a81b-2b5376912376 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Mar 2021 |
| Submission deadline | 30 Nov 2020 |
| Future notice date | Not specified |
| Award date | 2 Feb 2021 |
| Contract period | 7 Mar 2021 - 6 Mar 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £300,000 |
| Lots value | Not specified |
| Awards value | £300,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GENERAL MEDICAL COUNCIL (GMC) |
| Locality | MANCHESTER |
| Post town | Manchester |
| Postcode | M3 3AW |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD3 Greater Manchester |
| ITL 3 | TLD33 Manchester |
| Local authority | Manchester |
| Electoral ward | Deansgate |
| Westminster constituency | Manchester Central |
| Delivery location | TLD North West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DATASPACE (UK |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services

### Codes

- 63121000 - Storage and retrieval services

## Release History

- 3 Mar 2021 at 17:45 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/9909277c-6467-4076-a81b-2b5376912376

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/9909277c-6467-4076-a81b-2b5376912376
  3rd March 2021 - Awarded contract notice on Contracts Finder
- https://www.mytenders.co.uk/search/show/search_view.aspx?ID=MAR161493
  NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at the link provided.

## Notice URLs

- http://www.gmc-uk.org

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-dc7b8b8c-267a-4bfc-8af7-aa53f9e66795. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-dc7b8b8c-267a-4bfc-8af7-aa53f9e66795.json.