--- title: "Folder Inserter - Enveloper - Supply & Maintenance" ocid: "ocds-b5fd17-dd0093ad-034b-45ef-bce1-d23d4bacc94c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-dd0093ad-034b-45ef-bce1-d23d4bacc94c" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-dd0093ad-034b-45ef-bce1-d23d4bacc94c.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-dd0093ad-034b-45ef-bce1-d23d4bacc94c.json" source: "Contracts Finder" current_stage: "Tender" buyer: "PORTSMOUTH CITY COUNCIL" published: "2018-11-19" --- # Folder Inserter - Enveloper - Supply & Maintenance Buyer: PORTSMOUTH CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-dd0093ad-034b-45ef-bce1-d23d4bacc94c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-dd0093ad-034b-45ef-bce1-d23d4bacc94c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-dd0093ad-034b-45ef-bce1-d23d4bacc94c.json) ## Summary Portsmouth City Council is seeking quotes for the procurement of two Folder Inserter mailroom machines including hardware maintenance. This contract falls under the category of office and computing machinery and covers a five-year term starting from 1 February 2019, with the possibility for annual extensions. The tender is currently in the active stage, with the deadline for submissions set for 3 December 2018. Interested bidders should note that the award will be based on cost and compliance with specific pass/fail criteria, including functional capabilities and space requirements. This opportunity presents significant potential for businesses that specialise in the supply and maintenance of office equipment, particularly those equipped to meet the technical specifications outlined in the tender. Small and medium-sized enterprises (SMEs) are encouraged to participate, as the procurement is open and designed to foster competitive bidding processes. Suppliers able to provide quick turnaround and installation capabilities, as well as ongoing hardware maintenance, will be particularly well-positioned to compete effectively for this contract. ## Notice You are invited to submit a quote for the provision of 2 Folder inserter mailroom machines with associated hardware maintenance. The duration of the contract will be 5 years, with the option to extend in yearly increments. The award criteria will consist of cost and the following pass/fail requirements; * Each enveloper should come fully installed and capable of utilising BCR, OMR and OCR technology. * Each enveloper must be capable of enveloping a minimum of 60,000 envelopes per month, per annum. * Each enveloper (and it's furniture if applicable) cannot exceed the space available in the print room, which for each enveloper is 260cm in length and 120cm in width * If the enveloper requires specialist furniture it should be included in the return/in the price. * Each enveloper will have a minimum of 24 programmable programs available. * Each enveloper will be capable of enveloping a minimum of 4000 items per hour. * Each enveloper will be capable of folding and inserting at least 8 (eight) A4 pages into an envelope. * Each enveloper should have a minimum of 1 high capacity feeder with a capacity of no less than 725 sheets. * Each enveloper should have a minimum of 5 insert stations/feeders. (This number can include the high capacity feeder/s) in the point above. * Hardware maintenance should be Next Working Day (9am-5pm) fix. The supplier should guarantee delivery, training and installation date by the end of January 2019. Although the Authority will not be purchasing any closed loop software at this time, it is essential that the folder inserter quotes are fully compliant in the future for when the Authority does proceed in this direction. Please ensure the quote is valid for 30 days, and is a quote exclusive of VAT. The relevant documentation, including terms and conditions are attached. The closing date for submission of your quote is shown above entitled 'Date documents can be requested until' If you have any questions regarding the quote, please use the Correspondence function on Intend. Additional information: Portsmouth City Council is currently in the process of seeking quotations for the following project - Folder Inserters - Envelopers. The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e3926722-9038-4512-961a-6e6f6b117bfc | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Nov 2018 | | Submission deadline | 3 Dec 2018 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Feb 2019 - 31 Jan 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | PORTSMOUTH CITY COUNCIL | | Locality | HAMPSHIRE | | Post town | Portsmouth | | Postcode | PO1 2BJ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ31 Portsmouth | | Local authority | Portsmouth | | Electoral ward | Charles Dickens | | Westminster constituency | Portsmouth South | | Delivery location | Not specified | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages ### Codes - 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages ## Release History - 19 Nov 2018 at 12:36 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e3926722-9038-4512-961a-6e6f6b117bfc - 19 Nov 2018 at 11:03 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e3926722-9038-4512-961a-6e6f6b117bfc ## Documents - https://www.contractsfinder.service.gov.uk/Notice/e3926722-9038-4512-961a-6e6f6b117bfc 19th November 2018 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/portsmouthcc/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-dd0093ad-034b-45ef-bce1-d23d4bacc94c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-dd0093ad-034b-45ef-bce1-d23d4bacc94c.json.