---
title: "Electronic Document Conversion & Restructuring"
ocid: "ocds-b5fd17-dd0c14b7-1180-46f9-9370-cdca82ec17fb"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-dd0c14b7-1180-46f9-9370-cdca82ec17fb"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-dd0c14b7-1180-46f9-9370-cdca82ec17fb.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-dd0c14b7-1180-46f9-9370-cdca82ec17fb.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "LEICESTER CITY COUNCIL"
published: "2017-11-22"
---

# Electronic Document Conversion & Restructuring

Buyer: LEICESTER CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-dd0c14b7-1180-46f9-9370-cdca82ec17fb

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## Summary

Leicester City Council is seeking to procure services for the "Electronic Document Conversion & Restructuring" project, aimed at migrating electronic documents from its centralised digital store into various line of business systems. The procurement is currently in the Award stage, with an awarded contract value of £9,250, following an open procedure. The contract period is set to commence on 28th November 2017 and is scheduled to run until 27th November 2018. The project supports the software package and information systems industry and involves delivery in the East Midlands region of the United Kingdom. Key dates to note include the tender period which ended on 10th November 2017.

This tender presents significant opportunities for businesses, particularly those specialising in document conversion and data management services. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations are encouraged to apply as they are well-suited to meet the Council's requirements. The project not only facilitates the digitisation of important documents but also allows suppliers to contribute to the efficiency of public sector service delivery, which can lead to further contracts and business growth within the sector.

## Notice

Leicester City Council has been using a centralised digital store (EDRMS) for the last eight (8) years. A project is planned to migrate these electronic documents from the EDRMS into the various line of business systems used by the Council. Before the document migration project can begin, there is a requirement to convert all the TIFF and other file formats specified by LCC to searchable PDFs, compile these into documents, associate the correct metadata and save to a new file structure as per data which will be supplied by LCC. The Council is therefore seeking to procure a service to carry out the conversion to PDF and compile the pages into relevant documents.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b9e25014-9c82-49b2-903d-c477e4fcddf7 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Nov 2017 |
| Submission deadline | 10 Nov 2017 |
| Future notice date | Not specified |
| Award date | 22 Nov 2017 |
| Contract period | 28 Nov 2017 - 27 Nov 2018 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £75,000 |
| Lots value | Not specified |
| Awards value | £9,250 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LEICESTER CITY COUNCIL |
| Locality | LEICESTER |
| Post town | Leicester |
| Postcode | LE1 6TH |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire |
| ITL 3 | TLF21 Leicester |
| Local authority | Leicester |
| Electoral ward | Castle |
| Westminster constituency | Leicester South |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TRANS MEDIA TECHNOLOGY |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 22 Nov 2017 at 16:51 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/b9e25014-9c82-49b2-903d-c477e4fcddf7
- 19 Oct 2017 at 09:27 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b9e25014-9c82-49b2-903d-c477e4fcddf7

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/b9e25014-9c82-49b2-903d-c477e4fcddf7
  19th October 2017 - Opportunity notice on Contracts Finder
- https://procontract.due-north.com/Advert?advertId=4d96249e-acb4-e711-80e6-005056b64545&fromAdvertEvent=True
  To apply for this opportunity, please click on the link below:

## Notice URLs

- http://www.leicester.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-dd0c14b7-1180-46f9-9370-cdca82ec17fb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-dd0c14b7-1180-46f9-9370-cdca82ec17fb.json.