---
title: "Estate Management and Capital Accounting System TED Ref: 2016/S 129-231382."
ocid: "ocds-b5fd17-dd77389e-adc9-11e6-9901-0019b9f3037b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-dd77389e-adc9-11e6-9901-0019b9f3037b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-dd77389e-adc9-11e6-9901-0019b9f3037b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-dd77389e-adc9-11e6-9901-0019b9f3037b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "CORNWALL COUNCIL"
published: "2017-03-09"
---

# Estate Management and Capital Accounting System TED Ref: 2016/S 129-231382.

Buyer: CORNWALL COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-dd77389e-adc9-11e6-9901-0019b9f3037b

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## Summary

The Cornwall Council is currently engaged in the procurement process for an Estate Management and Capital Accounting System, with a tender identified as CORNWALL001-DN167267-65630542. This procurement falls under the software package and information systems category (CPV code: 48000000) and is primarily focused on enhancing the management and consolidation of over 1,600 sites and 6,500 buildings valued at £1.9 billion. The current procurement stage is complete, with the award announced on 5th October 2016. The contract period commenced on 1st October 2016 and will run until 21st December 2020. Interested parties had until 4th August 2016 to submit their bids, and the procurement method employed was an open procedure which allowed for competitive submissions.

This opportunity presents significant potential for businesses specialising in software solutions tailored for property and estates management. Companies capable of providing an externally hosted system with strong functionality in workflows, helpdesk, and reporting features will be particularly well-suited to compete. Moreover, as the council anticipates the integration of new technologies such as bar codes and QR codes for contractor management, businesses that offer innovative tech solutions alongside robust property data management systems may find this tender advantageous for growth in the public sector market.

## Notice

Cornwall Council is responsible for the management of a significant property estate. Its assets include a wide variety of operational and commercial properties such as offices, libraries, leisure centres, social care properties, schools, industrial estates, business centres, depots, public open space, ports and harbours, heritage buildings, art galleries, a mine and an airport. The book value of the estate is PS1.9 billion and consists of over 1,600 sites and 6,500 separate buildings. The Council's property function operates a 'commissioning model' with the commissioning teams supported by a range of internal and external delivery teams covering estate management, facilities management and maintenance disciplines. The current structure has been in place since 2014 but the software solutions used to manage the various property disciplines have yet to be consolidated; the estates function currently uses the CIPFA Asset Manager System which is also used by the Council's finance department to undertake the capital accounting asset management and valuation requirements. Facilities management is predominantly managed without a dedicated specialist software system and the maintenance function operates using several contractor owned systems. The current maintenance framework expires 31st March 2017 and a tender for new framework contract will be issued in July 2016. The user licence agreement for the CIPFA system expires 31st May 2017. The expiry of these two contracts provides the Council with an opportunity to consolidate the various estate and property management systems into a single, specialist software solution which will for the first time provide the Council with access to all property data within a single system. It is anticipated that the solution will lead to improvements in the quality of data held and working practices across the property function. The Council requires an externally hosted solution that shall have significant functionality in terms of workflows, helpdesk and reporting covering all property disciplines. The Council's finance system is Oracle ERP and it is envisaged that the solution will interface with this system to improve income and expenditure management. The Council envisages that the use of bar codes/QR codes or similar will increasingly be employed to assist in the management of its contractors and to this end the need for a solution that shall allow for asset tagging and the use of handheld devices to access and complete works instructions will be of great importance. The tender has been structured to allow separate bids for the estates and capital accounting requirements, or for a solution covering the full range of the Council's requirements. If separate solutions for estates and capital accounting are selected then interfaces allowing the transfer of asset data and of year end valuations will be required. Additional information: The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyingthesouthwest.org.uk

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/43a565df-6e30-4b64-b9fa-ff8d8e330008 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Not specified |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Mar 2017 |
| Submission deadline | 4 Aug 2016 |
| Future notice date | Not specified |
| Award date | 4 Oct 2016 |
| Contract period | 28 Feb 2017 - 31 Mar 2021 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £172,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CORNWALL COUNCIL |
| Locality | TRURO |
| Post town | Truro |
| Postcode | TR1 3AY |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK3 Cornwall and Isles of Scilly |
| ITL 3 | TLK30 Cornwall and Isles of Scilly |
| Local authority | Cornwall |
| Electoral ward | Truro Boscawen & Redannick |
| Westminster constituency | Truro and Falmouth |
| Delivery location | TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | CIPFA; CONCERTO SUPPORT SERVICES |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 9 Mar 2017 at 11:11 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/43a565df-6e30-4b64-b9fa-ff8d8e330008
- 18 Nov 2016 at 20:17 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/43a565df-6e30-4b64-b9fa-ff8d8e330008

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/43a565df-6e30-4b64-b9fa-ff8d8e330008
  7th July 2016 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www.cornwall.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-dd77389e-adc9-11e6-9901-0019b9f3037b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-dd77389e-adc9-11e6-9901-0019b9f3037b.json.