---
title: "Venue Finding and Booking Service and Venue Booking Service for Meetings and Conferences - AWARD"
ocid: "ocds-b5fd17-dd97cbf0-5c3e-49fa-a0a6-8ae6d52d67e6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-dd97cbf0-5c3e-49fa-a0a6-8ae6d52d67e6"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-dd97cbf0-5c3e-49fa-a0a6-8ae6d52d67e6.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-dd97cbf0-5c3e-49fa-a0a6-8ae6d52d67e6.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HAMPSHIRE COUNTY COUNCIL"
published: "2017-03-07"
---

# Venue Finding and Booking Service and Venue Booking Service for Meetings and Conferences - AWARD

Buyer: HAMPSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-dd97cbf0-5c3e-49fa-a0a6-8ae6d52d67e6

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-dd97cbf0-5c3e-49fa-a0a6-8ae6d52d67e6)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-dd97cbf0-5c3e-49fa-a0a6-8ae6d52d67e6.json)

## Summary

The tender titled "Venue Finding and Booking Service and Venue Booking Service for Meetings and Conferences" issued by Hampshire County Council is currently in the Award stage. This contract, which falls under the category of hotel meeting and conference services, has a total value of £28 million and will commence on 1st June 2017, continuing for three years with the possibility of a four-year extension. The tender period concluded on 5th January 2017, and interested organisations were required to submit their tender documents by 14:00 hrs on 30th November 2016.

This contract presents substantial opportunities for businesses in the hospitality and events management sectors, particularly those offering services in venue sourcing and booking for meetings and conferences. Small and medium enterprises (SMEs) as well as voluntary, community, and social enterprises (VCSEs) are encouraged to participate, given their suitability for the tender. Engaging in this contract can help these businesses expand their clientele and establish long-term relationships with public sector clients.

## Notice

Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the supply of Venue Finding & Booking Service & Venue Booking Service for Meetings and Conferences. This contract is to provide a comprehensive and cost effective meetings and conference facilities finding and booking service to provide full facilities for meetings, conferences, interviews and training courses on a residential and non-residential basis throughout the United Kingdom and overseas to the Customer and other nominated individuals. The contract will commence on 1st June 2017 and will be for a period of three years, with the option to extend a further four years. Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender return document together with any supporting information requested by 14:00 hrs on Wednesday 30th November 2016. How to obtain the Tender Documents The Tender documents can be accessed when logged into In-Tend by selecting 'View Details' on the relevant tender advert and clicking the 'Express Interest' tab. Once in the tender there are five tabs - 'Tender', 'ITT - documents' , 'Correspondence', 'Clarifications' and 'History'. Select the 2nd tab (ITT - documents) where you will find useful information under 'Tender Details' continue to scroll down to the heading 'Tender Documents Received' where you will be able to view / download the documents. Opting In and Out Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response. The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'. Further Guidance In addition, guidance on how to participate in a tender - download and upload documents / returns and if required, register your company (free of charge), can be found on the In-tend site under the 'Help' or 'Information for Suppliers' buttons. Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tend.co.uk' to your Safe Senders list.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/92528acb-3d5c-4cf9-ab25-2d0aa6c85230 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Mar 2017 |
| Submission deadline | 5 Jan 2017 |
| Future notice date | Not specified |
| Award date | 7 Mar 2017 |
| Contract period | 31 May 2017 - 31 May 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £28,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HAMPSHIRE COUNTY COUNCIL |
| Locality | HAMPSHIRE |
| Post town | Southampton |
| Postcode | SO23 8UL |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ36 Central Hampshire |
| Local authority | Winchester |
| Electoral ward | St Michael |
| Westminster constituency | Winchester |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | NYS CORPORATE |

## CPV Codes

### Divisions

- 55 - Hotel, restaurant and retail trade services

### Codes

- 55120000 - Hotel meeting and conference services

## Release History

- 7 Mar 2017 at 14:35 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/92528acb-3d5c-4cf9-ab25-2d0aa6c85230

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/92528acb-3d5c-4cf9-ab25-2d0aa6c85230
  7th March 2017 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://in-tendhost.co.uk/hampshire

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-dd97cbf0-5c3e-49fa-a0a6-8ae6d52d67e6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-dd97cbf0-5c3e-49fa-a0a6-8ae6d52d67e6.json.