---
title: "CEFAS24-107 Contract for exercises to test Business Continuity & Disaster Recovery"
ocid: "ocds-b5fd17-de1ab6d2-c673-4f1c-9717-d8ec16b3185b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-de1ab6d2-c673-4f1c-9717-d8ec16b3185b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-de1ab6d2-c673-4f1c-9717-d8ec16b3185b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-de1ab6d2-c673-4f1c-9717-d8ec16b3185b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "CEFAS"
published: "2024-09-18"
---

# CEFAS24-107 Contract for exercises to test Business Continuity & Disaster Recovery

Buyer: CEFAS  
Current stage: Award  
OCID: ocds-b5fd17-de1ab6d2-c673-4f1c-9717-d8ec16b3185b

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## Summary

Cefas, situated in Lowestoft, has commissioned a contract titled "CEFAS24-107 Contract for exercises to test Business Continuity & Disaster Recovery." This contract falls within the industry category of technical analysis or consultancy services. The procurement process has reached the Award stage, with PGI - Protection Group International Ltd chosen as the supplier. The procurement method was an open procedure (below threshold). Key dates include the tender period ending on 2nd September 2024, and the contract period running from 1st October 2024 to 1st October 2027. The exercises are to be delivered virtually or on-site across various locations including British Overseas Territories, Channel Islands, Europe, Isle of Man, Rest of the World, and the United Kingdom. The total contract value is £66,000.

This procurement presents significant opportunities for businesses specialising in business continuity and disaster recovery solutions. The requirement for quarterly desktop exercises and annual on-site live exercises provides a predictable stream of work, making this tender particularly attractive to small and medium-sized enterprises (SMEs). These exercises will test and validate incident management and recovery plans, ensuring they are current and effective. Companies adept at creating realistic scenarios and facilitating such exercises will find this an excellent opportunity to showcase their expertise and expand their footprint within the public sector.

## Notice

As part of business planning Cefas has the requirement to validate our business continuity, incident management, and recovery plans across our business. To ensure that these are current, accurate, effective, and complete, Cefas require the supplier to provide in the first year 3 quarterly virtual or on-site desktop exercises and an annual on-site live exercise. At the end of the first year the requirements will be evaluated for consideration of continuing with 3 quarterly exercises and an annual live or changing to 2 annual exercises, it is envisioned that the time and resources for 3 quarterly exercises will be equal to an annual exercise, however the bidder will need to confirm this in the pricing schedule. Requirement: 1. For year 1 to arrange, facilitate and manage quarterly desktop exercises and follow-up meetings/actions: 1.1. The quarterly desktop exercises will require the creation of a realistic scenario to be exercised in time jumps e.g. 1st hour real time, then 30 minute steps; 1st 30 min step jumps to 12hrs and 24hrs, 2nd 30 min step jumps to 24hrs. This will include the main Incident Management Team (IMT) or Disaster Recovery teams (DRT) (Gold, Silver and Bronze) or be focused on a single team (Gold, Silver or Bronze). The gold-silver-bronze command structure is a command hierarchy used for major operations by the emergency services of the United Kingdom. Some practitioners use the term strategic-tactical-operational command structure instead, but the different categories are equivalent. 1.2. The quarterly exercise must: 1.2.1. Include pre-exercise briefing 1.2.2. Validate the Incident Management structure in a response to an emergency 1.2.3. Enable the IMT or DRT, to practice their emergency response roles 1.2.4. Practice the functionality of the IMT or DRT in the event of a disaster 1.2.5. Provide an opportunity for the IMT or DRT to learn from the exercise and consider critical activities 1.2.6. Include feedback survey of those involved 1.3. At the end of year 1 for years 2 and 3 the exercise structure will be reviewed to determine if an extra annual exercise as per the requirements in section 2 below will be beneficial over 3 quarterly desktop exercises.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e3cb851e-942b-436e-a9cd-25a284581a92 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Sep 2024 |
| Submission deadline | 2 Sep 2024 |
| Future notice date | Not specified |
| Award date | 15 Sep 2024 |
| Contract period | 30 Sep 2024 - 1 Oct 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £66,000 |
| Lots value | Not specified |
| Awards value | £66,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CEFAS |
| Locality | LOWESTOFT |
| Post town | Norwich |
| Postcode | NR33 0HT |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH6 Suffolk |
| ITL 3 | TLH63 East Suffolk |
| Local authority | East Suffolk |
| Electoral ward | Kirkley & Pakefield |
| Westminster constituency | Lowestoft |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PGI - PROTECTION GROUP INTERNATIONAL |

## CPV Codes

### Divisions

- 71 - Architectural, construction, engineering and inspection services

### Codes

- 71621000 - Technical analysis or consultancy services

## Release History

- 18 Sep 2024 at 12:11 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/e3cb851e-942b-436e-a9cd-25a284581a92

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/e3cb851e-942b-436e-a9cd-25a284581a92
  18th September 2024 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/cd63ec78-6d76-4df5-bc95-cff32e47d30b
  CEFAS24-107 Cefas_Short_Form_Contract FINAL SIGNED_Redacted

## Provenance

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