---
title: "Photocopier Contracts"
ocid: "ocds-b5fd17-de65261c-e94a-4cda-bef2-6d5d071f36e6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-de65261c-e94a-4cda-bef2-6d5d071f36e6"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-de65261c-e94a-4cda-bef2-6d5d071f36e6.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-de65261c-e94a-4cda-bef2-6d5d071f36e6.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BODMIN TOWN COUNCIL"
published: "2020-09-08"
---

# Photocopier Contracts

Buyer: BODMIN TOWN COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-de65261c-e94a-4cda-bef2-6d5d071f36e6

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## Summary

Bodmin Town Council is initiating a procurement process for new photocopier contracts, replacing existing machines that are due for renewal on 31st December 2019 and 29th February 2019. The tender, titled "Photocopier Contracts", is classified under the CPV category for photocopiers and related services. The procurement method is an open procedure, and businesses interested in submitting quotes must do so by 12pm on 1st October 2019. The contract period is set to commence on 31st December 2019 and will extend for five years until 31st December 2024, with an estimated total contract value of £7,990.60.

This tender presents an excellent opportunity for businesses specialising in photocopier provision, maintenance, and consumables. Companies that offer integrated solutions, including service and support, would be particularly well-placed to compete for this contract. Given the budget and scope of the contract, small and medium-sized enterprises (SMEs) with expertise in office equipment could find this a profitable avenue for growth, especially those capable of delivering timely service and addressing specific customer requirements outlined by the council.

## Notice

Bodmin Town Council has two photocopier contracts that are due for renewal on 31/12/19 and 29/02/19. We are looking to replace both of these machines with new 5 year contracts to include all consumables and maintenance. Please see attached for detailed requirements for each machine. Please can all quotes be submitted by 12pm on Tuesday 01/10/2019 If you require anything further please don't hesitate to contact me. Abigail Barrett Additional information: Q1 -We have been asked to clarify the accessibility of the first floor admin office in the Shire Hall. It is reached by a wide granite staircase that consists of 14 steps a turn (approximately 1.93m wide), 6 steps a turn and a further 6 steps and turn (both approximately 1.42m wide) Q2 -We have been asked to confirm the page speed for the our current contracts. They are: Admin first floor office machine 35 pages per minute and admin ground floor office machine 45 pages per minute. We would want the new machines to both be no lower than the existing rates. Q3 - We would be looking to have the new machines in place in before the expiry dates so there is no interruption in service. So we would be looking to arrange delivery dates in mid December and mid February Q4 - The consumables we would expect to be included are toner cartridges/waste toner cartridges and staples Q5 - We would expect the consumables, maintenance and machine rental to be included in the PS8000 projected cost. The cost per copy would be additional Q6 - We would expect the FOC consumables and maintenance to be included for the full duration of the 5 year contracts Q7 - The current machine that is located on the ground floor is 107cm tall (plus wheels of 6cm) by 58cm wide by 67cm deep. The machine will be moved to a smaller location in the future so if it can be no larger than the existing size or preferably smaller. Q8 - The page per minute rates quoted on the requirements is correct. The smaller machine on the ground floor is slightly faster as it is used in customer facing situations but does not require a finisher. The first floor machine main unit is of a similar size but is slightly slower and has a finisher attached which makes it larger overall. Q9 - Our machines are connected to our server network and are used as photocopiers and printers. The document server function allows us to scan and hold template documents on the photocopier hard drive to allow printing direct from the machine. This is a preferred extra but not essential. Q10 - The maximum service call out wait time we would expect as part of the contract is 6 hours Q11 - If a supplier felt that a solution that differed from the main requirements we have set out would be a good option for us we would consider the proposal.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/2a17cb3f-661e-4f9f-baf3-c075cd7177d0 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Sep 2020 |
| Submission deadline | 1 Oct 2019 |
| Future notice date | Not specified |
| Award date | 6 Nov 2019 |
| Contract period | 31 Dec 2019 - 31 Dec 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £7,990 |
| Lots value | Not specified |
| Awards value | £12,376 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BODMIN TOWN COUNCIL |
| Locality | BODMIN |
| Post town | Plymouth |
| Postcode | PL31 2DQ |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK3 Cornwall and Isles of Scilly |
| ITL 3 | TLK30 Cornwall and Isles of Scilly |
| Local authority | Cornwall |
| Electoral ward | Bodmin St Petroc's |
| Westminster constituency | North Cornwall |
| Delivery location | TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RICOH CAPITAL |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 50 - Repair and maintenance services

### Codes

- 30121100 - Photocopiers
- 30125120 - Toner for photocopiers
- 50313100 - Photocopier repair services
- 50313200 - Photocopier maintenance services

## Release History

- 8 Sep 2020 at 12:51 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/2a17cb3f-661e-4f9f-baf3-c075cd7177d0
- 30 Sep 2019 at 10:45 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/56e938cb-5b73-4185-a61a-842378eee608
- 24 Sep 2019 at 13:28 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/56e938cb-5b73-4185-a61a-842378eee608
- 17 Sep 2019 at 12:48 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/56e938cb-5b73-4185-a61a-842378eee608
- 2 Sep 2019 at 10:49 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/56e938cb-5b73-4185-a61a-842378eee608
- 27 Aug 2019 at 15:31 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/56e938cb-5b73-4185-a61a-842378eee608

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/2a17cb3f-661e-4f9f-baf3-c075cd7177d0
  8th September 2020 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/56e938cb-5b73-4185-a61a-842378eee608
  30th September 2019 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/1a85dee8-b70b-4ab2-a65d-1e794a5f6993
  Photocopier requirements
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f9c5c8ff-9d40-4278-bd7e-93cd26270fcb

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-de65261c-e94a-4cda-bef2-6d5d071f36e6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-de65261c-e94a-4cda-bef2-6d5d071f36e6.json.