--- title: "HAILSHAM ACTIVE CIRCUIT, WESTERN ROAD RECREATION GROUND ELECTRICAL SERVICES" ocid: "ocds-b5fd17-dea9b781-970f-4748-b510-a5a89395bdee" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-dea9b781-970f-4748-b510-a5a89395bdee" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-dea9b781-970f-4748-b510-a5a89395bdee.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-dea9b781-970f-4748-b510-a5a89395bdee.json" source: "Contracts Finder" current_stage: "Tender" buyer: "HAILSHAM TOWN COUNCIL - MAIN NUMBER" published: "2021-05-14" --- # HAILSHAM ACTIVE CIRCUIT, WESTERN ROAD RECREATION GROUND ELECTRICAL SERVICES Buyer: HAILSHAM TOWN COUNCIL - MAIN NUMBER Current stage: Tender OCID: ocds-b5fd17-dea9b781-970f-4748-b510-a5a89395bdee [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-dea9b781-970f-4748-b510-a5a89395bdee) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-dea9b781-970f-4748-b510-a5a89395bdee.json) ## Summary The Hailsham Town Council is currently conducting a tender for the project titled "Hailsham Active Circuit, Western Road Recreation Ground Electrical Services." This initiative, categorised under electrical machinery and lighting, is situated in Hailsham, East Sussex. The procurement process is at the tender stage, with the deadline for submissions set for 25th June 2021. The project is contingent upon obtaining planning permission and securing additional funding, with the outcome of the funding bid expected by 7th September 2021. The expected contract period will commence on 17th September 2021, concluding on 10th December 2021, with a minimum project value of £38,500, rising to a total estimated value of £48,500. This tender presents significant opportunities for businesses engaged in electrical contracting and civil engineering. Companies that specialise in electrical services, including the installation of lighting and underground utilities, are particularly well-suited to compete for this project. The requirement for detailed compliance with regulatory standards and the need for a well-coordinated design process highlight the importance of experience and expertise in managing such projects. Small and medium-sized enterprises (SMEs) are encouraged to participate, as the Council is looking for qualified tenders that can deliver high-quality workmanship and adhere strictly to the documentation requirements. ## Notice The works consist of the illumination of the Hailsham Active Circuit within the Western Road Recreation grounds. The electrical works consist of: - * Provision of a new UKPN electrical supply * Associated ground works for the UKPN installation * Provision of new distribution arrangement in kiosk * Provision of frost protection heater to kiosk * Provision of new illumination to Active circuit * Provision of lighting control * Associated ground works to column erection * Testing and commissioning * Provision of record documentation This specification has been written at a design stage before the completion of the active circuit installation works and makes the assumption that the kiosk in preparation for the UKPN supply has been erected and furnished with the 3 no outgoing ducts and the required twin wall ducting installation to the entire perimeter of the active circuit as per informed requirement. * Commencement of the project is dependent on Planning permission being obtained (planning application has been made by Hailsham Town Council). * Commence of the project is subject to additional funding for the project. * The funding bid outcome will be known by 7th September 2021. The Tender will be deemed to remain open for acceptance or non-acceptance for not less than one hundred and twenty (120) days from the deadline for submission of bids. The Council may accept the Tender at any time within this prescribed period. The Council shall, however, not be bound to accept the lowest or any bid. Tenders to be sent via email to: john.harrison@hailsham-tc.gov.uk Or via post to: John Harrison, Town Clerk, Hailsham Town Council, Inglenook, Market Street, Hailsham, East Sussex, BN27 2AE Tenders must not be qualified and must be submitted strictly in accordance with the documentation. Tenders must not be accompanied by statements that could be construed as rendering the tender equivocal and/or placing it on a different footing from other applications. Only tenders submitted without qualification strictly in accordance with the documentation as issued (or subsequently amended by the Council) will be accepted for consideration. The Council's decision on whether or not a tender is acceptable will be final. Additional information: The successful contractor shall be responsible to ensure that the development of the design from stage 4 information provided and for the design, supply, delivery, installation of plant and materials are included within the tender package. Testing, commissioning, setting to work and all handover documents should also be provided as part of the works. It is the successful contractor's responsibility to ensure that the installation is installed in line with the drawings provided and in accordance with all current regulatory requirements and industry standards including but not limited to all CIBSE/IET guidance. The successful contractor shall carry out the final design and co-ordination of the electrical services as described and to produce fully co-ordinated working drawings. these shall be issued for comment and approval before works are to commence, any works on site before approval shall be at the risk of the successful contractor. Any change to the stage 4 design provided including modifications and relocation of services shall become the responsibility of the successful contractor including warranties for the altered services. Please note that all architectural and structural drawings should be examined to ensure the tenderer fully understands the specific nature of the installation. If these are not included within the tender package, these are to be requested from the poster of the tender information. A site visit must be performed to ensure the site constraints are realised and that the contractor is fully familiar with the site. The works shall comprise of the complete installation as noted on the drawings and specification this shall provide fully working, tested and commissioned systems as required. This includes providing specified performance and environmental conditions, all ancillary items, and sundry items for the installation to operate efficiently and provision for maintenance to be carried out in a safe and practical manner. The works should also be completed in line with all relevant regulations, recommendations, British Standards, Code of Practice and industry recognised methods of installation and workmanship. All works (electrical and groundworks) will be subject to a 12 month defect period, following a snagging visit at the end of the project. All costs for materials, labour and access equipment for any defects within the 12 month period will be liable to the contractor and not the council. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1fa6ca56-847a-44d9-8fa5-f1ce3f5bce34 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Works | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 14 May 2021 | | Submission deadline | 25 Jun 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 16 Sep 2021 - 10 Dec 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £48,500 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HAILSHAM TOWN COUNCIL - MAIN NUMBER | | Locality | HAILSHAM | | Post town | Brighton | | Postcode | BN27 2AE | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ22 East Sussex CC | | Local authority | Wealden | | Electoral ward | Hailsham Central | | Westminster constituency | Sussex Weald | | Delivery location | Not specified | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting ### Codes - 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting ## Release History - 14 May 2021 at 16:29 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1fa6ca56-847a-44d9-8fa5-f1ce3f5bce34 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/1fa6ca56-847a-44d9-8fa5-f1ce3f5bce34 14th May 2021 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/fc441f07-6ee1-4caa-8749-7f6c05126f70 Scope of Works - https://www.contractsfinder.service.gov.uk/Notice/Attachment/38c21637-4968-4de6-8ce7-c1bbf5b537c8 Tender Summary - https://www.contractsfinder.service.gov.uk/Notice/Attachment/d82832d8-1511-49c9-b9d3-5b1534ff4b70 Document Register - https://www.contractsfinder.service.gov.uk/Notice/Attachment/5f89354a-00bd-464d-8ea5-f05e0602add2 Distribution Schematic - https://www.contractsfinder.service.gov.uk/Notice/Attachment/c50733ea-bf0b-457e-ba91-d3b4234a099c Lighting Layout 1 of 4 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/f44d6de2-c281-46d4-b38d-baa484e8b556 Lighting Layout 2 of 4 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/a5aa5bcd-40d2-4881-90a3-639872fd5eef Lighting Layout 3 of 4 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/e2c94736-8db2-486b-866a-15fe02e42b9d Lighting Layout 4 of 4 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/b759bbff-2964-4dca-a840-dd9754fcf74a Circuit Schedule - https://www.contractsfinder.service.gov.uk/Notice/Attachment/1a166255-4b20-487b-8c05-0a35c89fa007 Luminaire Schedule - https://www.contractsfinder.service.gov.uk/Notice/Attachment/a4cc248b-9332-47e2-99dc-5f781f2d0d13 Illuminance Report - https://www.contractsfinder.service.gov.uk/Notice/Attachment/7a16e6d0-a180-4612-b02c-420827edce41 Electrical Calculations Report - https://www.contractsfinder.service.gov.uk/Notice/Attachment/f6185fd6-13ba-41b6-bc10-35e56804a864 Electrical Kiosk Layout - https://www.contractsfinder.service.gov.uk/Notice/Attachment/fb40bd5b-e69d-4dff-8d73-309636b3efa2 Lamp Column Details - https://www.contractsfinder.service.gov.uk/Notice/Attachment/7b67b43a-24f5-432b-b3f5-59742b663f04 Power Network Detail Connection ## Notice URLs - https://www.hailsham-tc.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-dea9b781-970f-4748-b510-a5a89395bdee. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-dea9b781-970f-4748-b510-a5a89395bdee.json.