--- title: "PolyMAT Payroll and HR system Tender 2021" ocid: "ocds-b5fd17-df47e366-994c-4221-ae15-209790bd2a49" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-df47e366-994c-4221-ae15-209790bd2a49" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-df47e366-994c-4221-ae15-209790bd2a49.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-df47e366-994c-4221-ae15-209790bd2a49.json" source: "Contracts Finder" current_stage: "Tender" buyer: "POLYMAT" published: "2021-10-04" --- # PolyMAT Payroll and HR system Tender 2021 Buyer: POLYMAT Current stage: Tender OCID: ocds-b5fd17-df47e366-994c-4221-ae15-209790bd2a49 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-df47e366-994c-4221-ae15-209790bd2a49) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-df47e366-994c-4221-ae15-209790bd2a49.json) ## Summary The PolyMAT Payroll and HR system Tender 2021, launched by the PolyMAT multi-academy trust, seeks proposals for a new payroll service to be implemented by 1st April 2022. The trust encompasses two schools located in Thamesmead, with plans to increase staffing from 250 to 350 over the contract duration. This procurement falls under the education and training services industry and is currently in the planning stage, with a tender submission deadline set for 18th October 2021. The contract is expected to last three years, with a potential one-year extension available. The procurement method specified is an open procedure above threshold, with a total contract value estimated at £100,000. This tender presents substantial opportunities for businesses specialising in payroll and human resources services, especially those capable of supporting a growing educational establishment. Companies that can deliver either an in-house software solution or a comprehensive managed service would be particularly favoured. Meanwhile, small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate, as the procurement aims to benefit a diverse range of service providers capable of enhancing PolyMAT's operational effectiveness. ## Notice PolyMAT has been a multi academy trust since 1 August 2014 and comprises of two schools'; Woolwich Polytechnic School for Boys, co-educational at Post 16. There are currently just over 1,500 students on roll, and Woolwich Polytechnic School for Girls, currently in its third year of providing education to the girls in Thamesmead. This school will have 1,200 students on roll when it is full. We currently employee 250 across both schools but this is expected to rise to 350 when the school is full (year 2 of the contract). The Trust has plans to expand further in the future and any tender submission must demonstrate the ability to support the growth strategy of the MAT. We are looking to change our current payroll services from 1st April 2022 and want to put in place the most efficient and economical payroll service possible. The Trustees are therefore considering two options and suppliers are asked to provide a price for each option: * Option 1 - An in house payroll service using an appropriate software system that can perform the functions detailed in section 1 of the tender specification. * Option 2 - A fully managed external payroll service that can provide a comprehensive payroll service and offer value for money. This option covers both section 1 & 2 of the tender specification. The system also needs to provide the required HR functions as specified in section 1. Please note that all HR administration is currently performed in house and will continue to do so, the managed service in option 2 should cover payroll only. All tenderers should also complete Section 3 of the tender specification that covers general information and other requirements. The contract will commence on 1 April 2022 for a duration of 3 years, with the option of a one year extension at the discretion of the Trust. For additional information about the Trust and its schools please visit our websites Completed tender submissions should be submitted via email to: Amanda Peters apeters@woolwichpoly.co.uk ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/19ba55d3-978b-4f64-b17d-c9ed4385811b | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Oct 2021 | | Submission deadline | 18 Oct 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Mar 2022 - 31 Mar 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £100,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | POLYMAT | | Locality | LONDON | | Post town | South East London | | Postcode | SE28 8AT | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI5 Outer London - East and North East | | ITL 3 | TLI51 Bexley and Greenwich | | Local authority | Greenwich | | Electoral ward | Thamesmead Moorings | | Westminster constituency | Erith and Thamesmead | | Delivery location | Not specified | ## CPV Codes ### Divisions - 80 - Education and training services ### Codes - 80000000 - Education and training services ## Release History - 4 Oct 2021 at 12:28 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/19ba55d3-978b-4f64-b17d-c9ed4385811b ## Documents - https://www.contractsfinder.service.gov.uk/Notice/19ba55d3-978b-4f64-b17d-c9ed4385811b 4th October 2021 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/542f998e-2a4b-4180-91ff-cea01886d80c Tender details and specification ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-df47e366-994c-4221-ae15-209790bd2a49. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-df47e366-994c-4221-ae15-209790bd2a49.json.