--- title: "Electronic Document Record Management Solution (EDRMS)" ocid: "ocds-b5fd17-df7ddd27-58b1-48bf-91ac-9cc96b207f89" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-df7ddd27-58b1-48bf-91ac-9cc96b207f89" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-df7ddd27-58b1-48bf-91ac-9cc96b207f89.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-df7ddd27-58b1-48bf-91ac-9cc96b207f89.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BIRMINGHAM AND SOLIHULL MENTAL HEALTH NHS FOUNDATION TRUST" published: "2017-07-10" --- # Electronic Document Record Management Solution (EDRMS) Buyer: BIRMINGHAM AND SOLIHULL MENTAL HEALTH NHS FOUNDATION TRUST Current stage: Tender OCID: ocds-b5fd17-df7ddd27-58b1-48bf-91ac-9cc96b207f89 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-df7ddd27-58b1-48bf-91ac-9cc96b207f89) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-df7ddd27-58b1-48bf-91ac-9cc96b207f89.json) ## Summary The Birmingham and Solihull Mental Health NHS Foundation Trust is seeking to procure an Electronic Document Record Management Solution (EDRMS) to advance its goal of becoming paperless by 2020, as outlined in the NHS Five Year Forward View. This tender, classified under the CPV category of software package and information systems, is currently in the Tender stage, with submissions due by 14th July 2017. The contract period is set to commence on 25th December 2017 and will conclude on 30th March 2022. The delivery addresses for the services required are located in the West Midlands, United Kingdom. This procurement opportunity presents significant growth potential for software and information systems providers, especially those with expertise in electronic content management and integrated data solutions. Businesses specialising in digital transformation for healthcare institutions or those capable of delivering scalable solutions that meet the diverse needs of NHS Trusts will find this tender particularly relevant. The successful implementation of the EDRMS will not only enhance operational efficiencies but also align with the broader NHS digital strategy, fostering ongoing partnerships and opportunities within the healthcare sector. ## Notice With guidelines set out in the NHS Five Year Forward View, the overarching objective is to make the NHS paperless by 2020. This vision is encompassed in the National Information Board's Personalised Health and Care 2020 Framework. The national vision is of a fully interoperable Electronic Health Record, such that patients' records are largely paperless. Where Patients will have access to these records, be able to "write" into them whilst retaining the right to opt out of their record being shared electronically. Two of the Trusts key strategic objectives are to deliver high quality health care to service-users and to ensure their records are available when required to support the delivery of that care. This will require development of a single Source of Truth where all of an individual's data is held. This single electronic view of an entire patient's medical history at the point of care will provide accurate, complete and up to date information to clinicians to support their decision making, thereby increasing clinical safety and effectiveness. In addition to this there is a need to introduce an Electronic Content Management approach due to the increasing volumes of data and information generated by staff, devices and systems associated with the Authority. All of this data serves an important function in its associations with service users, carers, staff and suppliers, as well as key business processes such as asset management, planning, project management, supply chain management, compliance and finance. The approach will coordinate knowledge, correspondence, content and resources to support and drive key business decisions, as well as reducing our reliance on paper and our running costs. The Authority is seeking a solution that will enable the delivery of its strategy, with a view to introducing efficiencies, added value and future resilience. A part of this strategy includes building on the Authority's participation in the NHS England Global Digital Exemplar (GDE) programme which focuses on Driving Digital Maturity within the NHS and incorporating the national data strategies. This is recognised internally as being an organisational step change and that the market is best placed to fully define the solution to meet these objectives. The intent is to purchase a solution that delivers a Master Data Management (MDM) model based on a Source of Truth (SoT), taking the existing information held by the Authority systems and making an integrated infrastructure that improves efficiencies in maintaining, accessing, sharing and auditing the data. By exercising electronic information and linked workflows, process mapping these and all paper processes, such that streamlined fully electronic workflows are embedded and implemented across the Authority. The Authority has identified that it will need a blended approach, as it has not found a single system on its own that will address all the challenges associated with compliance, turnaround, infor ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e0e6f788-c31f-4a7a-ade3-3d7dbd93c6a7 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 10 Jul 2017 | | Submission deadline | 14 Jul 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 25 Dec 2017 - 30 Mar 2022 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BIRMINGHAM AND SOLIHULL MENTAL HEALTH NHS FOUNDATION TRUST | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B1 3RB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Soho & Jewellery Quarter | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 10 Jul 2017 at 10:58 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e0e6f788-c31f-4a7a-ade3-3d7dbd93c6a7 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/e0e6f788-c31f-4a7a-ade3-3d7dbd93c6a7 10th July 2017 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.bsmhft.nhs.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-df7ddd27-58b1-48bf-91ac-9cc96b207f89. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-df7ddd27-58b1-48bf-91ac-9cc96b207f89.json.