---
title: "Digitisation of Records"
ocid: "ocds-b5fd17-e085b6de-fe91-486e-b991-09f10ec75c1b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-e085b6de-fe91-486e-b991-09f10ec75c1b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e085b6de-fe91-486e-b991-09f10ec75c1b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-e085b6de-fe91-486e-b991-09f10ec75c1b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NORTHUMBRIA POLICE"
published: "2025-12-29"
---

# Digitisation of Records

Buyer: NORTHUMBRIA POLICE  
Current stage: Award  
OCID: ocds-b5fd17-e085b6de-fe91-486e-b991-09f10ec75c1b

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-e085b6de-fe91-486e-b991-09f10ec75c1b)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-e085b6de-fe91-486e-b991-09f10ec75c1b.json)

## Summary

Northumbria Police has completed a procurement process for the digitisation of paper records, titled "Digitisation of Records". The tender falls under the industry category of scanning services and targets the North East region of the United Kingdom. The procurement process, initiated through a selective method as a call-off from a framework agreement, moved to the award stage with the contract being signed on 29th December 2025. The contract period is scheduled to start on 1st January 2026 and will conclude on 30th June 2026. The total value of the contract is £52,661, and it was awarded to Cleardata UK Ltd., an SME.

This tender presents significant opportunities for SMEs within the scanning and digitisation services industry, allowing them to engage with public sector clients such as Northumbria Police. Businesses proficient in data management and digital transformation are well-suited to such tenders. The successful engagement in such frameworks can pave the way for future collaborations and potential scaling through increased expertise and visibility in providing essential services to governmental organisations.

## Notice

Northumbria Police require the digitisation of a number of paper records.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/6f16eb6c-50d6-4c11-af11-184c00ae14ab |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Dec 2025 |
| Submission deadline | 24 Oct 2025 |
| Future notice date | Not specified |
| Award date | 23 Oct 2025 |
| Contract period | 1 Jan 2026 - 30 Jun 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £52,661 |
| Lots value | Not specified |
| Awards value | £52,661 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NORTHUMBRIA POLICE |
| Locality | NEWCASTLE UPON TYNE |
| Post town | Newcastle upon Tyne |
| Postcode | NE1 3PH |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Newcastle upon Tyne |
| Electoral ward | Monument |
| Westminster constituency | Newcastle upon Tyne Central and West |
| Delivery location | TLC North East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CLEARDATA |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79999100 - Scanning services

## Release History

- 29 Dec 2025 at 14:03 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/6f16eb6c-50d6-4c11-af11-184c00ae14ab

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/6f16eb6c-50d6-4c11-af11-184c00ae14ab
  29th December 2025 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-e085b6de-fe91-486e-b991-09f10ec75c1b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-e085b6de-fe91-486e-b991-09f10ec75c1b.json.