---
title: "Design and Installation of the East Midlands Pavilion at UKREiiF 2027"
ocid: "ocds-b5fd17-e0d0ad97-b51f-4690-a9ea-34e4bc4bef3a"
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markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e0d0ad97-b51f-4690-a9ea-34e4bc4bef3a.md"
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source: "Contracts Finder"
current_stage: "Tender"
buyer: "East Midlands Combined Authority"
published: "2026-10-12"
---

# Design and Installation of the East Midlands Pavilion at UKREiiF 2027

Buyer: East Midlands Combined Authority  
Current stage: Tender  
OCID: ocds-b5fd17-e0d0ad97-b51f-4690-a9ea-34e4bc4bef3a

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## Summary

East Midlands Combined Authority is seeking one supplier to design and install the Team East Midlands pavilion at UKREiiF, the UK’s real estate investment and infrastructure forum. The work covers the full delivery process, from developing the design concept through project governance and management to on-site installation and delivery. The pavilion will represent the East Midlands, which comprises Derbyshire, Nottinghamshire, Derby and Nottingham. This is event design and installation work, classified as event services (CPV 79952000), and is categorised as works. The authority’s stated regional priorities include economic growth, transport, housing, skills and adult education, green growth and the visitor economy. The commission is for the pavilion at the three-day UKREiiF event.

The buyer invited offers through an open, below-threshold procedure, with the contract intended for a single provider covering the full scope. The tender submission deadline was 6 November 2026 at 11:00 UTC. The contract is scheduled to run from 4 January to 4 June 2027, with no extension option. Its maximum total value is £130,000. The procurement is not divided into lots. Small and medium-sized enterprises are identified as suitable. The award criteria are set out in the tender documentation; the published process information does not give their weighting or scoring basis. Bidders are expected to submit the required attachments through the e-procurement portal, as directed in the invitation to tender.

This opportunity suits event design, exhibition and installation businesses able to deliver a complete pavilion commission rather than a discrete standalone service. Suppliers will need to combine creative concept development with project governance and management, then carry the design through to practical on-site delivery. The single-provider arrangement makes integrated planning and control across the whole scope important. The buyer allows the provider to use subcontractors where needed to meet the requirements, which may help suppliers assemble specialist design, fabrication, technical or installation capabilities. SMEs are explicitly considered suitable. The work is focused on representing the East Midlands at a major real-estate and infrastructure forum, so relevant experience delivering event pavilions or comparable exhibition environments would be commercially pertinent; no specific accreditation or minimum experience threshold is stated in the process information.

## Notice

This Team East Midlands opportunity is advertised to set out the mandatory and required services, Deliverables, standards, outputs and outcomes for the design and installation of the Team East Midlands pavilion at UKREiiF 2027, from design concept, project governance and management, through to onsite delivery. The contract will be awarded to a single provider, who will be responsible for delivering the full scope of services. Where necessary, the provider may utilise subcontracting arrangements with third parties to ensure all contract requirements are delivered effectively and in full. The East Midlands Combined Authority (EMMCA) is led by Mayor of the East Midlands, Claire ward and covers the four local authority areas of Derbyshire, Nottinghamshire, Derby and Nottingham. Its priorities include economic growth, transport, housing. Skills and adult education, green growth and the visitor economy. UKREiiF is the UK's largest real estate investment and infrastructure forum. It is a three-day major event that was established in 2022, defying expectations, attracting thousands of domestic and international developers, investors, Authority's and built environment thought leaders. Its aim is to connect people, places and businesses to accelerate and unlock sustainable, inclusive and transformational investment and growth. The contract value is a maximum of PS130,000 in total and the contract term is approx. 6 Months, the contract will be awarded for the initial term from 01/2027 until 06/2027. There are no extensions available for this. Providers will be expected to upload the required attachments into the e-procurement portal as advised in the Invitation to Tender document. The award criteria is set out within the attached Invitation to Tender documentation. Bidders can apply for this oppertunity by using the following link https://eastmidlandsca--prospend.vf.force.com/apex/CS_ContractPage?filters=&page=1&Preview=Yes&searchStr=&SearchType=Projects&sortStr=Alphabetical&uid=a1MPy00000EXLFJMA5&sfdcIFrameOrigin=https://eastmidlandsca.lightning.force.com and registering for an account on the Atamis system and then clicking on the register button for this opportunity

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8c5c952b-376a-46d4-8635-c3fba0288d03 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Works |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Oct 2026 |
| Submission deadline | 6 Nov 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 4 Jan 2027 - 4 Jun 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £130,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | East Midlands Combined Authority |
| Locality | CHESTERFIELD |
| Postcode area | Sheffield |
| Postcode | S40 1SA |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF12 East Derbyshire |
| Local authority | Chesterfield |
| Electoral ward | Spire |
| Westminster constituency | Chesterfield |
| Delivery location | TLF East Midlands (England) |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79952000 - Event services

## Release History

- 12 Oct 2026 at 10:56 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8c5c952b-376a-46d4-8635-c3fba0288d03
- 12 Oct 2026 at 09:45 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/2e04fda8-05f7-4686-9f1e-25d2e25bf0ef
- 9 Oct 2026 at 16:38 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/fbd84a07-e74d-4638-87f8-24511f3e8599

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/8c5c952b-376a-46d4-8635-c3fba0288d03
  12th October 2026 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/2e04fda8-05f7-4686-9f1e-25d2e25bf0ef
  12th October 2026 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/fbd84a07-e74d-4638-87f8-24511f3e8599
  9th October 2026 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f3923e5a-6bbb-4f01-9d43-7fd616b54127
  Appendix C -Key Performance indicators-Uk REiiF Final Draft
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/610117cf-998d-412a-83aa-4741cdc44a84
  2. Event Management Services Agreement (005) DRAFT
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/77e977be-61e7-46f4-97f6-aca50264bd6d
  4. Quality questions - Tender response
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/6c45cb08-460b-42c4-a373-0217127b18fe
  Appendix A-East Midlands CAD Plan
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/ebb8d592-d521-4889-97e9-760ab6355585
  Appendix B - Pavilion Specifications
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/94c73815-5458-4117-99b1-aa27d5eb8eed
  3. Tender Specification Final
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/ba4599e4-cf32-4d70-8c51-ecd9f25c018b
  1. ITT Process Overview PA 23 FINAL..
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/481bb4a1-9ca1-418a-b267-da7232023547
  5. Pricing Response-UK REiif Event Planning Final
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/6d7f9c11-7f25-4361-9c50-e05df7abde9c
  Appendix C -Key Performance indicators-Uk REiiF Final Draft
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/fadb4037-1b7a-44e2-815b-71c59d18a663
  2. Event Management Services Agreement (005) DRAFT
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/4ae6a414-6874-4e0c-9d77-3ee4861a0092
  4. Quality questions - Tender response
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/362d8252-1fee-4fc0-90f8-a976673cbe68
  Appendix A-East Midlands CAD Plan
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/1b9e25e4-569c-471f-847a-439fee582dfa
  Appendix B - Pavilion Specifications
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/99008355-4e33-4c76-9e6c-c56bffb9573d
  3. Tender Specification Final
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/94c96bb6-7072-4717-8605-be237f176a63
  1. ITT Process Overview PA 23 FINAL..
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/48a75af2-3111-44e5-8943-7294f9d7ba1b
  5. Pricing Response-UK REiif Event Planning Final
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/e108d4ff-ad54-4835-8933-6eabad173506
  Appendix C -Key Performance indicators-Uk REiiF Final Draft
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/bfef990c-0eaf-4e55-9144-371b9083dd52
  4. Quality questions - Tender response
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/a909501b-2548-4aa5-a8de-3d8eadea37d6
  Appendix A-East Midlands CAD Plan
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f17054a3-020d-453f-bb0e-172a3bdb6927
  Appendix B - Pavilion Specifications
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f45d1900-1b9f-4cba-a919-17a339a28144
  3. Tender Specification Final
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/15912c44-7962-434d-92b7-ad35317500bc
  1. ITT Process Overview PA 23 FINAL..
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/5c58fb02-f4a9-4623-8c7c-7873366f64d6
  5. Pricing Response-UK REiif Event Planning Final
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f471d11f-93da-4e02-864e-6ee067b013f6
  2. UKREiiF Event Management Services Agreement (005)

## Notice URLs

- https://eastmidlandsca--prospend.vf.force.com/apex/CS_ContractPage?filters=&page=1&Preview=Yes&searchStr=&SearchType=Projects&sortStr=Alphabetical&uid=a1MPy00000EXLFJMA5&sfdcIFrameOrigin=https://eastmidlandsca.lightning.force.com

## Provenance

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