--- title: "Fire Alarm and Related Life Safety Systems - Testing, Inspection, Servicing, Repair and Minor Works" ocid: "ocds-b5fd17-e0e2af03-594d-49b3-bdc7-41e9c3990e90" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-e0e2af03-594d-49b3-bdc7-41e9c3990e90" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e0e2af03-594d-49b3-bdc7-41e9c3990e90.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-e0e2af03-594d-49b3-bdc7-41e9c3990e90.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UNIVERSITY OF SOUTHAMPTON" published: "2021-10-01" --- # Fire Alarm and Related Life Safety Systems - Testing, Inspection, Servicing, Repair and Minor Works Buyer: UNIVERSITY OF SOUTHAMPTON Current stage: Tender OCID: ocds-b5fd17-e0e2af03-594d-49b3-bdc7-41e9c3990e90 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-e0e2af03-594d-49b3-bdc7-41e9c3990e90) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-e0e2af03-594d-49b3-bdc7-41e9c3990e90.json) ## Summary The University of Southampton is conducting a procurement process for the contract titled "Fire Alarm and Related Life Safety Systems - Testing, Inspection, Servicing, Repair and Minor Works." This initiative falls within the repair and maintenance services industry and is located in Southampton, United Kingdom. The procurement is currently at the Tender stage, with submissions due by 8 October 2021. The total contract value is estimated at £3,500,000, with the contract period set to run from 1 February 2022 to 1 February 2027. This opportunity is being managed through a selective procurement method, specifically following a restricted procedure above threshold. This tender presents a significant opportunity for businesses specialising in fire safety systems, electrical and mechanical installations, and maintenance services. Companies equipped to deliver routine testing, inspections, and repairs for fire alarm systems, particularly those capable of addressing urgent needs with a 24-hour call-out service, would be well-suited to compete. The emphasis on regulatory compliance and a robust service proposition makes this an appealing opportunity for small and medium-sized enterprises (SMEs) looking to expand their footprint in the public sector. ## Notice The University of Southampton, (The University), is a multi-campus educational and research organisation. Properties on the Estate range from highly serviced clean room complexes through laboratories, sports complexes, teaching facilities, halls of residencies to residential houses. The University requires that the Contractor tests, services and maintains all fire alarm systems and associated equipment within its Estate in accordance with this specification and the standards referred to in it. This specification and the standards referred to therein require the Contractor to execute the works in a safe and workmanlike manner. The main work undertaken by the Contractor shall cover: (i) Routine testing, inspection, servicing, repair and minor works to all systems in accordance with the current and applicable Regulations, Statutory standards, Codes of Practice and any other current legislation. (ii) Defect rectification and upgrade works as directed by the Contract Administrator to a maximum value of ?25,000.00 per order. Larger projects will be by way of a quotation. (iii) Provide 24-hour Call-out breakdown service with maximum 2-hour response time. (iv) Account shall be taken of the University's additional requirements as outlined in Annex 1 of this tender document Other tasks as instructed by the Contract Administrator. Additional information: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend(https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015. the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process. Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/c2ef98e4-9eb5-465b-a513-9df8e6530ad6 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Oct 2021 | | Submission deadline | 8 Oct 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Feb 2022 - 1 Feb 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £3,500,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF SOUTHAMPTON | | Locality | HAMPSHIRE | | Post town | Southampton | | Postcode | SO17 1BJ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ32 Southampton | | Local authority | Southampton | | Electoral ward | Portswood | | Westminster constituency | Southampton Test | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50000000 - Repair and maintenance services - 50710000 - Repair and maintenance services of electrical and mechanical building installations ## Release History - 1 Oct 2021 at 09:50 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/c2ef98e4-9eb5-465b-a513-9df8e6530ad6 - 2 Sep 2021 at 20:58 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/c2ef98e4-9eb5-465b-a513-9df8e6530ad6 - 2 Sep 2021 at 20:57 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/c2ef98e4-9eb5-465b-a513-9df8e6530ad6 - 8 Jun 2021 at 09:50 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/c2ef98e4-9eb5-465b-a513-9df8e6530ad6 - 8 Jun 2021 at 09:50 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/c2ef98e4-9eb5-465b-a513-9df8e6530ad6 - 7 Jun 2021 at 16:01 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/c2ef98e4-9eb5-465b-a513-9df8e6530ad6 - 7 Jun 2021 at 16:01 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/c2ef98e4-9eb5-465b-a513-9df8e6530ad6 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/c2ef98e4-9eb5-465b-a513-9df8e6530ad6 1st October 2021 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/universityofsouthampton/aspx/ Additional information on how to apply for this contract ## Notice URLs - http://www.soton.ac.uk - https://in-tendhost.co.uk/universityofsouthampton ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-e0e2af03-594d-49b3-bdc7-41e9c3990e90. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-e0e2af03-594d-49b3-bdc7-41e9c3990e90.json.