---
title: "Data Protection Management System"
ocid: "ocds-b5fd17-e0edb1e8-7621-420b-a7a9-7661972db190"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-e0edb1e8-7621-420b-a7a9-7661972db190"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e0edb1e8-7621-420b-a7a9-7661972db190.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-e0edb1e8-7621-420b-a7a9-7661972db190.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "PROGRESS HOUSING GROUP"
published: "2023-12-07"
---

# Data Protection Management System

Buyer: PROGRESS HOUSING GROUP  
Current stage: Tender  
OCID: ocds-b5fd17-e0edb1e8-7621-420b-a7a9-7661972db190

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## Summary

The Progress Housing Group has initiated a tender opportunity for a 'Data Protection Management System' project. The project aims to overhaul existing records, produce a gap analysis, comply with data protection regulations, create data flow mapping, and streamline internal processes. This tender falls under the 'Data services' and 'Data security software package' industry categories, with a contract value of £23,000. The tender is open for bidding, with a tender period ending on 15th January 2024 and a contract period starting on 1st April 2024 in England, United Kingdom.

This tender by Progress Housing Group presents a growth opportunity for businesses specialising in data services and data security software. Small and medium enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations are well-suited to compete. Businesses can leverage this tender to offer GDPR compliance solutions, data protection services, workflow automation tools, and vendor risk management systems. The procurement method for this tender is an open procedure, providing a transparent and accessible opportunity for interested vendors to participate in the competitive process.

## Notice

The project is intended to provide a complete system solution for maintaining the essential documentation required under data protection law, particularly the Article 30 records of processing activities set out in both the EU and UK GDPR. The proposed project includes the work to overhaul our existing records and to produce a gap analysis for future changes to processes, documentation, systems, and system configuration. This solution will enable us to: * Comply with Article 30 requirements, keeping comprehensive records of data processing activities. * Create Data Flow Mapping and continually update/review the information which will enable us to understand our data lifecycle and reduce risks in data processing. * Use live Data Flow Mapping to track and/or export a specific process/data item, or assess the impact of intended changes. * Perform reviews of Data Processes. * Provide a GDPR compliant template for DPIA's, Privacy Notices and Data Sharing Agreements via a built in statement builder. Store the information with version control and support the periodic review of created agreements, utilising workflow automation. * Record and store data breaches and be able to run reports. * Streamline our internal processes, utilising workflow automation. * Record all DSAR's and rights requests and be able to manage each request end to end through the system. * Keep an audit trail of all communication. * Process sensitive data and store it securely. * Identify areas of weakness in our privacy transparency materials and policies. * Carry out vendor risk management assessments and store, review and manage the renewals via alerts.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a197e1cc-0b8e-4f0f-b482-b7fdb4ab0dbd |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Dec 2023 |
| Submission deadline | 15 Jan 2024 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 31 Mar 2024 - 31 Mar 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £23,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PROGRESS HOUSING GROUP |
| Locality | LEYLAND |
| Post town | Preston |
| Postcode | PR25 2LW |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD4 Lancashire |
| ITL 3 | TLD45 Mid Lancashire |
| Local authority | South Ribble |
| Electoral ward | Leyland Central |
| Westminster constituency | South Ribble |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48732000 - Data security software package
- 72300000 - Data services

## Release History

- 7 Dec 2023 at 16:03 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a197e1cc-0b8e-4f0f-b482-b7fdb4ab0dbd

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/a197e1cc-0b8e-4f0f-b482-b7fdb4ab0dbd
  7th December 2023 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www.progressgroup.org.uk

## Provenance

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