---
title: "Outsourced scanning solution"
ocid: "ocds-b5fd17-e15045e3-3eff-42a9-abf1-458ab27efc65"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-e15045e3-3eff-42a9-abf1-458ab27efc65"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e15045e3-3eff-42a9-abf1-458ab27efc65.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-e15045e3-3eff-42a9-abf1-458ab27efc65.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "KINGSTON HOSPITAL NHS FOUNDATIONTRUST"
published: "2019-10-14"
---

# Outsourced scanning solution

Buyer: KINGSTON HOSPITAL NHS FOUNDATIONTRUST  
Current stage: Award  
OCID: ocds-b5fd17-e15045e3-3eff-42a9-abf1-458ab27efc65

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-e15045e3-3eff-42a9-abf1-458ab27efc65)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-e15045e3-3eff-42a9-abf1-458ab27efc65.json)

## Summary

The Kingston Hospital NHS Foundation Trust is conducting a public procurement process for an Outsourced Scanning Solution, which entails the scanning of paper medical records for integration into their Electronic Document Management system. With a total contract value of £1,300,000, the tender was awarded using an open procurement method, classified under scanning services (CPV 79999100). The contract is set to begin on 1st November 2019 and will run until 31st October 2023, with formal completion status noted as of 30th September 2019.

This procurement presents significant opportunities for businesses, particularly firms specialising in scanning services and document management solutions. With the emphasis on outsourcing services, small and medium-sized enterprises (SMEs) may find it advantageous to compete, leveraging their agility and specialised capabilities. Potential bidders should be able to demonstrate their expertise in implementing digital solutions within healthcare settings, making this a suitable opportunity for businesses focused on IT services and document automation.

## Notice

Services for the scanning of the paper medical records for presentation in the Electronic Document Management system.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/3bcfdc1b-99b7-47bf-8e98-114636232ce5 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Oct 2019 |
| Submission deadline | 7 Feb 2018 |
| Future notice date | Not specified |
| Award date | 29 Sep 2019 |
| Contract period | 1 Nov 2019 - 31 Oct 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,300,000 |
| Lots value | Not specified |
| Awards value | £3,500,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | KINGSTON HOSPITAL NHS FOUNDATIONTRUST |
| Locality | KINGSTON UPON THAMES |
| Post town | Kingston upon Thames |
| Postcode | KT2 7QB |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI6 Outer London - South |
| ITL 3 | TLI63 Merton, Kingston upon Thames and Sutton |
| Local authority | Kingston upon Thames |
| Electoral ward | Coombe Hill |
| Westminster constituency | Richmond Park |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | HUGH SYMONS GROUP; SWISS POST SOLUTIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48613000 - Electronic data management (EDM)
- 72000000 - IT services: consulting, software development, Internet and support
- 79999100 - Scanning services

## Release History

- 14 Oct 2019 at 16:02 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/3bcfdc1b-99b7-47bf-8e98-114636232ce5
- 14 Oct 2019 at 15:55 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/fb261b78-2d41-4005-b601-8bab4992d2c0
- 5 Dec 2017 at 12:04 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/682a03b3-2e88-4e8e-9949-536020bdd295
- 5 Dec 2017 at 11:17 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/682a03b3-2e88-4e8e-9949-536020bdd295

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/3bcfdc1b-99b7-47bf-8e98-114636232ce5
  14th October 2019 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/fb261b78-2d41-4005-b601-8bab4992d2c0
  14th October 2019 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/682a03b3-2e88-4e8e-9949-536020bdd295
  5th December 2017 - Opportunity notice on Contracts Finder
- https://www.lppsourcing.org/
  Tendering portal

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-e15045e3-3eff-42a9-abf1-458ab27efc65. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-e15045e3-3eff-42a9-abf1-458ab27efc65.json.