--- title: "A Fully Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System" ocid: "ocds-b5fd17-e2351975-e049-4cb0-b187-785367b6e43d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-e2351975-e049-4cb0-b187-785367b6e43d" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e2351975-e049-4cb0-b187-785367b6e43d.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-e2351975-e049-4cb0-b187-785367b6e43d.json" source: "Contracts Finder" current_stage: "Tender" buyer: "THE PIRBRIGHT INSTITUTE" published: "2023-10-18" --- # A Fully Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System Buyer: THE PIRBRIGHT INSTITUTE Current stage: Tender OCID: ocds-b5fd17-e2351975-e049-4cb0-b187-785367b6e43d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-e2351975-e049-4cb0-b187-785367b6e43d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-e2351975-e049-4cb0-b187-785367b6e43d.json) ## Summary The Pirbright Institute has issued a tender for "A Fully Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System." The procurement process is in the open stage, with a deadline for submissions on 27th October 2023. The contract period is set to start on 1st February 2024 and end on 31st December 2030. The tender is classified under the main procurement category of goods and falls within the financial analysis and accounting software package classification. The Institute is located in Pirbright, Woking, England. This tender presents a significant opportunity for businesses specialising in financial management software, human resource software, and procurement software. Small and medium-sized enterprises (SMEs) are particularly suited for this opportunity. Businesses need to submit their responses by email to pirbrighttenders@pirbright.ac.uk. The tender aims to integrate various management capabilities such as grants, financials, human resources, and procurement into a single system, offering extensive opportunities for business growth and collaboration. ## Notice The Institute requires a fully integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System or integrated ERP System. The requirements are to be met by a reliable, single sign-on (active directory), integrated system and will include migration, transition, training, implementation and ongoing support and maintenance. The Institute will seek a live system commencement date of 1st April 2025 for fully tested systems and processes. The key areas for implementation of a new system include: * Grants management capabilities including grant concept, grant proposal / application; grant submission; grant funding; grant management and grant close. The solution must be able to allocate a scientists salary cost across multiple projects and flow into / update in, the relevant project budgets. * Financial management capabilities including full economic costing (overhead absorption); accounts payable; accounts receivable; fixed assets; general ledger; project ledger; sales ledger, purchase ledger, expenses planning; budgeting; forecasting; and cash management. * Human resource management capabilities including recruitment; working terms and conditions; attendance and absence; information and records; transfers; employee relations; legal cases; occupational health; immigration visa's; housing; learning and development; job evaluation and grading; performance management, reward, and recognition; exit process; time and attendance; and employee self-service. * Inventory capabilities. * Procurement management capabilities including raising requisitions; processing purchase orders; punch-out to supplier websites; receipting goods and services; managing supplier returns; dangerous goods; identifying orders >PS10k (quotes); identifying orders; stores; inventory; and specialised shipping. * Self-service capabilities including the ability for end users to access items to action; personal data; team calendar; pay details; HR details; expenses; procurement; training; and professional details. * Chart of Accounts structure or alternate concept. * Labour distribution capabilities including the ability to allocate end users (specifically scientist) across multiple projects. * Workflow capabilities in Finance, HR, Payroll, Procurement, Grants, Self-service, COA, Reporting, Approvals and Project Module. * Internal and external reporting capabilities across all areas of grants management; financial management; human resource management; payroll; procurement management, self-service, COA, reporting and project module. * Approvals management across all areas of grants management; financial management; human resource management; inventory; procurement management, self-service, COA, reporting and project module. All ITT Responses must be submitted to the Institute via email to pirbrighttenders@pirbright.ac.uk. See attached documentation. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1b0b9de8-ef0a-49cb-a6ba-f24c74eb3c88 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Oct 2023 | | Submission deadline | 27 Oct 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Feb 2024 - 31 Dec 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £700,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE PIRBRIGHT INSTITUTE | | Locality | WOKING | | Post town | Guildford | | Postcode | GU24 0NF | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ25 West Surrey | | Local authority | Guildford | | Electoral ward | Normandy & Pirbright | | Westminster constituency | Surrey Heath | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48440000 - Financial analysis and accounting software package - 48450000 - Time accounting or human resources software package - 48490000 - Procurement software package ## Release History - 18 Oct 2023 at 11:58 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1b0b9de8-ef0a-49cb-a6ba-f24c74eb3c88 - 2 Oct 2023 at 15:32 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1b0b9de8-ef0a-49cb-a6ba-f24c74eb3c88 - 2 Oct 2023 at 14:46 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1b0b9de8-ef0a-49cb-a6ba-f24c74eb3c88 - 27 Sep 2023 at 09:25 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1b0b9de8-ef0a-49cb-a6ba-f24c74eb3c88 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/1b0b9de8-ef0a-49cb-a6ba-f24c74eb3c88 18th October 2023 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/757b6431-1098-4c23-9628-d48c687f6854 Invitation to Tender document - https://www.contractsfinder.service.gov.uk/Notice/Attachment/fe8966b8-11f4-41c5-9594-b4d36ba6219f SQ Selection Questionnaire - https://www.contractsfinder.service.gov.uk/Notice/Attachment/90924c6e-3f88-4c23-91ef-bd1db345fa8d Scope of requirements Finance - https://www.contractsfinder.service.gov.uk/Notice/Attachment/00a2d687-f978-451a-a450-a56ad912ddef Scope of requirements Grants - https://www.contractsfinder.service.gov.uk/Notice/Attachment/d4066527-f3f6-4fc5-8280-3b312caac383 Scope of requirements HR - https://www.contractsfinder.service.gov.uk/Notice/Attachment/d57366ad-a0bb-49db-a25f-827f51e50d84 Scope of requirements Procurement and Inventory - https://www.contractsfinder.service.gov.uk/Notice/Attachment/7f101ceb-71db-4f56-b037-bfb1541fb735 Scope of General requirements - https://www.contractsfinder.service.gov.uk/Notice/Attachment/26383626-d501-40af-aea0-b3d7ac8d94fb ERP Demonstration scoring sheet - https://www.contractsfinder.service.gov.uk/Notice/Attachment/449e619f-14ef-4d00-8ccb-335beb572270 ERP Pricing - https://www.contractsfinder.service.gov.uk/Notice/Attachment/4172b659-f6c7-4a80-bb91-b4ce17ba1999 Scope of Requirements - Grants - https://www.contractsfinder.service.gov.uk/Notice/Attachment/6e37a1e0-9f9a-4e20-ad72-264bd48674f5 Scope of Requirements - HR - https://www.contractsfinder.service.gov.uk/Notice/Attachment/14b99016-45fb-4ce3-ba5d-0ff1169abb64 Scope of Requirements - Procurement and Inventory - https://www.contractsfinder.service.gov.uk/Notice/Attachment/33754a66-7785-4b14-b9c8-6e43f5881576 Demonstration scoring - https://www.contractsfinder.service.gov.uk/Notice/Attachment/95336103-2d83-434f-910f-1b6f4f4e59a5 ERP Scoring - https://www.contractsfinder.service.gov.uk/Notice/Attachment/2da4bc97-66b4-4b07-9cfc-a9f4f819386d Scope of Requirement Finance - https://www.contractsfinder.service.gov.uk/Notice/Attachment/4c710fc9-8aa2-45a0-b735-a476ffe006d5 Scope of Requirements Grants - https://www.contractsfinder.service.gov.uk/Notice/Attachment/f5ec0f3d-2db2-4fcf-9625-b600ea0dc046 Scope of Requirements HR - https://www.contractsfinder.service.gov.uk/Notice/Attachment/d744fe88-0f68-48fe-b015-dd0ccc2400a1 Scope of Requirements Procurement and Inventory - https://www.contractsfinder.service.gov.uk/Notice/Attachment/4735cca9-dab8-4501-8fe7-8dc6b46f0f09 Scope of Requirements General Requirements - https://www.contractsfinder.service.gov.uk/Notice/Attachment/88c49e15-f1c3-451b-a4a6-159b268f6f2b Clarification questions and answers ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-e2351975-e049-4cb0-b187-785367b6e43d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-e2351975-e049-4cb0-b187-785367b6e43d.json.