--- title: "ICT18008 - Supply of Audio Visual System Hardware and Associated Services" ocid: "ocds-b5fd17-e2a5ed4c-cea3-43cf-9877-7afdf56e02c4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-e2a5ed4c-cea3-43cf-9877-7afdf56e02c4" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e2a5ed4c-cea3-43cf-9877-7afdf56e02c4.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-e2a5ed4c-cea3-43cf-9877-7afdf56e02c4.json" source: "Contracts Finder" current_stage: "Tender" buyer: "DERBYSHIRE COUNTY COUNCIL" published: "2018-09-26" --- # ICT18008 - Supply of Audio Visual System Hardware and Associated Services Buyer: DERBYSHIRE COUNTY COUNCIL Current stage: Tender OCID: ocds-b5fd17-e2a5ed4c-cea3-43cf-9877-7afdf56e02c4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-e2a5ed4c-cea3-43cf-9877-7afdf56e02c4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-e2a5ed4c-cea3-43cf-9877-7afdf56e02c4.json) ## Summary Derbyshire County Council is currently conducting a tender for the "ICT18008 - Supply of Audio Visual System Hardware and Associated Services". This procurement, classified under the industry category of audio-visual equipment (CPV code: 32321200), aims to enhance the functionality of the Council Chamber and other committee rooms within the East Midlands, United Kingdom. The tender period will conclude on 29th October 2018, and an estimated contract value of £306,000 has been set, with a minimum threshold of £175,000. Supplier Days are scheduled for 5th and 12th October 2018, allowing potential bidders to view the Council Chamber and seek clarifications regarding the requirements. This tender presents significant opportunities for businesses specialising in audio-visual solutions, hardware supply, and associated services. Companies capable of delivering integrated systems that include audio communication, voting management, presentation displays, and robust sound coverage will find this contract particularly relevant. Small and medium-sized enterprises (SMEs) are encouraged to participate, as no lots have been created for this requirement, giving a single contractor full responsibility for the solution. Interested vendors must indicate their preferred attendance for the Supplier Days by 5:00 pm on 3rd October 2018, making this a timely opportunity for proactive engagement. ## Notice The Council is seeking to procure an Audio Visual Solution for primary use in its Council Chamber and other committee rooms. The Solution should be capable of meeting the following objectives: - Incorporate centralised software for the management of the solution; - Provide individual delegate units for the purpose of audio communication, voting and attendance management; - Contain presentation screens for displaying Council business, such as reports, presentations and the results of voting; - Integrate with the existing public address system and hearing loop; and - Offer additional sound enhancement to ensure full audio coverage throughout the Council chamber. Supplier Days will be held on the 5th October 2018 and 12th October 2018 at County Hall, Matlock, DE4 3AG to view the Council Chamber and field any questions in regards to the Council's requirement. Timeslots are not exclusive, so other Tenderers may also be present up to a maximum group size of 3. The available timeslots available will be as follows: - 9:00am - 11:00am - 11:30am - 1:30pm - 2:00pm - 4:00pm Timeslots will be provided on a first come first served basis upon receipt of preferred dates and times for attendance via the messaging feature of the Council's e-tendering system. Please indicate your preferred date and time in order of preference as soon as possible, but in any case by no later than 5:00pm on 3rd October 2018 through the Council's e-tendering system. Please include the names and number of attendees (maximum of 3). Once numbers and availability have been confirmed you will be informed of the date and time of your appointment, subject to availability. This requirement has not been separated into lots as the Council has a single requirement for generation of efficiencies and the primary Contractor having full responsibility for delivery of the Solution. This Tender is being advertised through OJEU and the notice was submitted on Monday 24th October 2018. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0f8e4bb1-1626-47df-b65d-b014df7816b9 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 26 Sep 2018 | | Submission deadline | 29 Oct 2018 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Jan 2019 - 31 Dec 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £306,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DERBYSHIRE COUNTY COUNCIL | | Locality | MATLOCK | | Post town | Derby | | Postcode | DE4 3AG | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF13 South and West Derbyshire | | Local authority | Derbyshire Dales | | Electoral ward | Matlock West | | Westminster constituency | Derbyshire Dales | | Delivery location | TLF East Midlands (England) | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment - 50 - Repair and maintenance services ### Codes - 32321200 - Audio-visual equipment - 32340000 - Microphones and loudspeakers - 50340000 - Repair and maintenance services of audio-visual and optical equipment ## Release History - 26 Sep 2018 at 13:50 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/0f8e4bb1-1626-47df-b65d-b014df7816b9 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/0f8e4bb1-1626-47df-b65d-b014df7816b9 26th September 2018 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.derbyshire.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-e2a5ed4c-cea3-43cf-9877-7afdf56e02c4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-e2a5ed4c-cea3-43cf-9877-7afdf56e02c4.json.