--- title: "The Institute Payroll, HR and Expenses Project" ocid: "ocds-b5fd17-e3596a57-d5b9-4cad-8c52-09a254e22ef5" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-e3596a57-d5b9-4cad-8c52-09a254e22ef5" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e3596a57-d5b9-4cad-8c52-09a254e22ef5.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-e3596a57-d5b9-4cad-8c52-09a254e22ef5.json" source: "Contracts Finder" current_stage: "Planning" buyer: "DEPARTMENT FOR EDUCATION" published: "2019-05-16" --- # The Institute Payroll, HR and Expenses Project Buyer: DEPARTMENT FOR EDUCATION Current stage: Planning OCID: ocds-b5fd17-e3596a57-d5b9-4cad-8c52-09a254e22ef5 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-e3596a57-d5b9-4cad-8c52-09a254e22ef5) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-e3596a57-d5b9-4cad-8c52-09a254e22ef5.json) ## Summary The procurement process titled "The Institute Payroll, HR and Expenses Project" is being conducted by the Department for Education located in London, England. Currently in the planning stage, this initiative is intended to engage the market in advance of a forthcoming tender for Managed Payroll, HR, and Expenses services for the Institute for Apprenticeships and Technical Education. A significant milestone includes the engagement end date set for 12th June 2019. The procurement will be sourced via the G-Cloud framework, with the initial contract period for two years, including possible extensions. This tender presents a valuable opportunity for businesses specialising in software development, HR services, payroll management, and cloud-based solutions. Companies capable of providing robust HR and payroll functionalities, as well as an integrated expenses system for approximately 200 staff, will find this procurement particularly relevant. The forthcoming competition allows both small and medium enterprises (SMEs) to engage, making it an excellent chance for innovative providers to showcase their capabilities in delivering efficient managed services. ## Notice The purpose of this Prior Information Notice is to initiate market engagement and it is not being used as a call for competition. This PIN is intended to: 1. Inform the market of an imminent procurement for Managed Payroll, HR, and Expenses services, being commissioned by the Institute for Apprenticeships and Technical Education (and therefore enable the market / suppliers to begin to plan for this). Within the context of the services required there are likely to be 3 linked components: i. Software accessed over the internet and hosted in the Cloud ii. Work with the Institute to implement and set-up the service iii. Provide the Institute with a managed service and support mechanism. 2. Provide a survey for you to express your interest, and support the Institute to develop its requirements. Survey is in the Attachments. Additional information: The purpose of this proposed procurement will be to select and appoint a supplier to be responsible for the provision of a Payroll, HR and expenses system as follows: 1. HR functionality to include as a minimum: core HR; MI & Reporting; and Absence Management; Future nice to have's may include Self Service, Recruitment and On-boarding, Performance & Talent Management and Learning & Development; 2. A payroll system including: Set-up and configuration management; basic payroll functions; allowances/deductions and other payments; on-boarding, leavers, absence & transfers Benefits; payroll self-service; payroll reporting and payroll process journals and outputs; 3. Expenses system including: Core requirements; Self Service; Rules/Approvals; Communications; Reporting/Audit and Configuration The Institute plan to adopt and implement a new payroll system for its staff and contractors. The supplier shall provide a solution be capable of supporting at least 200 employees for HR and Payroll. The Expenses is to cover for about 200 employees and 500 non-employees. The supplier must ensure the core Payroll, HR and Expenses solutions are sufficiently available to the end user by 1st Nov 2019. This requirement will be sourced via G-Cloud framework. The initial contract is for 2 years with the option to extend for a further 1 + 1 year pending approval. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/3ad3fd1a-de31-4cc2-9503-565474d32693 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 16 May 2019 | | Submission deadline | Not specified | | Future notice date | 12 Jun 2019 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DEPARTMENT FOR EDUCATION | | Locality | LONDON | | Post town | Not specified | | Postcode | S W1P | | Country | Not specified | | ITL 1 | Not specified | | ITL 2 | Not specified | | ITL 3 | Not specified | | Local authority | Not specified | | Electoral ward | Not specified | | Westminster constituency | Not specified | | Delivery location | Not specified | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79211110 - Payroll management services ## Release History - 16 May 2019 at 19:48 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/3ad3fd1a-de31-4cc2-9503-565474d32693 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/3ad3fd1a-de31-4cc2-9503-565474d32693 16th May 2019 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/a9e888dc-78a1-4cd7-8551-cc22a12aef6f Survey ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-e3596a57-d5b9-4cad-8c52-09a254e22ef5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-e3596a57-d5b9-4cad-8c52-09a254e22ef5.json.