--- title: "Maintenance of Coin Handling Equipment" ocid: "ocds-b5fd17-e430c5f1-032b-4c16-848d-57c488197dcb" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-e430c5f1-032b-4c16-848d-57c488197dcb" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e430c5f1-032b-4c16-848d-57c488197dcb.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-e430c5f1-032b-4c16-848d-57c488197dcb.json" source: "Contracts Finder" current_stage: "Tender" buyer: "POST OFFICE LIMITED" published: "2020-11-25" --- # Maintenance of Coin Handling Equipment Buyer: POST OFFICE LIMITED Current stage: Tender OCID: ocds-b5fd17-e430c5f1-032b-4c16-848d-57c488197dcb [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-e430c5f1-032b-4c16-848d-57c488197dcb) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-e430c5f1-032b-4c16-848d-57c488197dcb.json) ## Summary The Post Office Limited is seeking tenders for the maintenance of coin handling equipment, with a total estimated value of £500,000. This public procurement opportunity is categorized under services, specifically involving coin-handling machines. The procurement process is currently at the tender stage, and bids must be submitted by 11th January 2021. The contract is expected to commence on 19th February 2021 and will span approximately two years, concluding on 17th February 2023. This maintenance requirement is targeted across multiple locations in the UK, including West Midlands, London, Scotland, and Northern Ireland. This tender presents significant opportunities for businesses specialising in maintenance services and supply of coin handling equipment, especially those with experience in the financial sector or relevant engineering capabilities. Suppliers that can provide preventative and corrective maintenance, along with access to necessary service software and manufacturer-approved parts, would be well-positioned to compete. Furthermore, businesses that can demonstrate cost-effective solutions for coin validation and processing will also find a strong advantage in this procurement process. ## Notice 1.Maintenance of existing Coin Handling Equipment Post Office Limited (POL) have a requirement for preventative and corrective maintenance for a range of coin processing machines, including Bullion Packaging Systems and active coin sorters, most are manufactured and/ or provided by Scan Coin/Suzohapp. On site engineer cover provided by the incumbent, at its Birmingham, Midway Hse operation. Belfast and Glasgow operate with reactive maintenance cover and planned preventative maintenance visits. Hemel Hempstead has a working BPS, this is not currently operational and the equipment is held for contingency and or spares cannibalisation. The active coin sorters at Post Office sites require regular testing and calibration to comply with the requirements of the Royal Mint (RM) and by extension, HM Treasury. The Supplier shall be required to ensure active coin sorters are able to meet with HM Treasury's objective to protect the integrity of UK coin, via the proposed machine testing framework and cash centre accreditation. The Supplier shall make mechanical adjustments and replace necessary components with manufacturer approved parts to ensure mechanical compliance with the RM standards/guidelines. The Supplier must have access to the manufacturers' service software on the coin sorters to calibrate the machines and maintain the RM approved configurations. The supplier shall be required to work with 3rd party suppliers of Bullion and Sachet film and assist POL in any evaluation of film changes that may impact maintenance or operation of equipment. Current POL owned equipment is listed in the ITT. Maintenance of the existing estate may include cannibalisation of POL 'spare and or redundant BPS lines' for parts, where viable, to reduce costs. 2.Provision of New equipment POL may have a requirement for provision of new equipment to replace any existing equipment that is beyond economical repair or deemed End of Life (EOL). The new equipment may be replacement "like for like" equipment or any equipment of upgraded specification that Post Office may choose to purchase. Equipment packaging solutions shall comply with the standards laid out by UK Finance, reference Standard 21, September 2019, copies of which can be obtained by contacting: UK Finance, 1 (www.cashservices.org.uk) Equipment supplied to POL shall be required to meet any Coin checking and validation standards as directed by RM, HM Treasury or UK finance. POL may seek alternative solutions to the current style of Bullion production and coin validation if the supplier can demonstrate solutions that provide cost benefits, Pricing for new or replacement equipment shall be provided to POL for both cash purchase (CapEX), lease to purchase and fixed term rental options. 3. The Supplier may be requested to provide other associated services in the future, such as the supply of Bullion film, Sachet film and a closed loop recycling scheme . Additional information: Option to buy anything from basic active coin sorter upwards, replacement cage loader, replace all EOL kit Award Criteria: Price is not the only award criterion and all criteria are stated only in the procurement documents Tenders or requests to participate must be submitted https://postoffice.wax-live.com Type of the contracting authority: Other type, Postal Authority NUTS code:3 UK The Tenderers will submit their bids by uploading them on to Web3, the Post Offices e-portal via the following links: * http://corporate.postoffice.co.uk/our-suppliers * https://postoffice.wax-live.com/S2C/ * If supplier is not already registered on Web3, please ensure that you complete Self Registration on https://postoffice.wax-live.com/S2C/ "Register Here" ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5722f04e-f860-4543-b981-0c4cca3814c7 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 25 Nov 2020 | | Submission deadline | 11 Jan 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 19 Feb 2021 - 17 Feb 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £500,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | POST OFFICE LIMITED | | Locality | LONDON | | Post town | Central London | | Postcode | EC2Y 9AQ | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI43 Haringey and Islington | | Local authority | Islington | | Electoral ward | Bunhill | | Westminster constituency | Islington South and Finsbury | | Delivery location | TLG West Midlands (England), TLI London, TLM Scotland, TLN Northern Ireland | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages ### Codes - 30123600 - Coin-handling machines ## Release History - 25 Nov 2020 at 14:28 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5722f04e-f860-4543-b981-0c4cca3814c7 - 24 Nov 2020 at 16:57 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5722f04e-f860-4543-b981-0c4cca3814c7 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/5722f04e-f860-4543-b981-0c4cca3814c7 25th November 2020 - Opportunity notice on Contracts Finder ## Notice URLs - http://corporate.postoffice.co.uk/our-suppliers - https://postoffice.wax-live.com - https://postoffice.wax-live.com/ - https://postoffice.wax-live.com/S2C/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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