--- title: "4400005354 - Forensic Auditing Software" ocid: "ocds-b5fd17-e437a229-becb-420e-a8af-6678a163cde0" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-e437a229-becb-420e-a8af-6678a163cde0" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e437a229-becb-420e-a8af-6678a163cde0.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-e437a229-becb-420e-a8af-6678a163cde0.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BIRMINGHAM CITY COUNCIL" published: "2021-04-27" --- # 4400005354 - Forensic Auditing Software Buyer: BIRMINGHAM CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-e437a229-becb-420e-a8af-6678a163cde0 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-e437a229-becb-420e-a8af-6678a163cde0) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-e437a229-becb-420e-a8af-6678a163cde0.json) ## Summary The Birmingham City Council is currently involved in a tender process for the procurement of Accounts Forensic Analysis Software aimed at improving control over invoice processing. This contract, titled "4400005354 - Forensic Auditing Software," is classified within the IT software package industry category. The procurement stage is at the tender phase, with key dates indicating a submission deadline of noon on 11th May 2021 and a contract period commencing on 8th July 2021, lasting for two years with potential extensions. The procurement process will be managed through the council's e-tendering system, In-tend, which requires suppliers to register to express interest and access relevant documentation. The delivery location for this service will be Birmingham, West Midlands, United Kingdom. This tender presents a valuable opportunity for businesses specialising in software development and support services, particularly those with expertise in fraud detection and financial auditing software. Companies that provide custom software solutions or software-related services would be well-suited to compete in this process. Engaging in this contract could facilitate significant business growth by enabling service providers to demonstrate their capabilities in delivering critical software that aids in mitigating financial risks for the council. ## Notice The Council requires a supplier for the provision of Accounts Forensic Analysis Software. Birmingham City Council manages the processing of approximately 400,000 invoices and credit memos per annum. It is essential to maintain a robust system of controls in this area. At present, the current ERP, SAP warns a user on entry of potential duplication when the Master Supplier Reference (vendor number) and Invoice Reference exactly match a previous entry i.e. Vendor Number Vendor Name Invoice Reference 1000000001 ABC Limited 12345 1000000001 ABC Limited 12345 BCC extracts each day's invoices and send those to the current solution. The Finance and Governance department staff review the exceptions which the current solution identifies and record how they have resolved them. The actual work for dealing with the exceptions in SAP Voyager is done in Voyager itself. These existing checks are only partially effective and therefore, in order to greatly reduce risk, protect budgets from losses and drive process improvements, we require software functionality that is able to identify and report those invoices with errors which are not detected easily or at least detected until after payment has been made. As well as the ability to combat potentially sophisticated fraud which we are unable to currently replicate with ease in SAP. This contract will be for a period of 2 years with 2 possible 12 month extension periods with the initial 2 year period covering the dates 08 07 2021 until 07 07 2023. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000. Your completed quotation submission should be returned by noon on 11th May 2021 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal. Delivery Notes Birmingham Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/800a7c0f-3655-403d-8ef0-58f480026ea6 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 27 Apr 2021 | | Submission deadline | 11 May 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 8 Jul 2021 - 7 Jul 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BIRMINGHAM CITY COUNCIL | | Locality | WEST MIDLANDS | | Post town | Birmingham | | Postcode | B4 7WB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Newtown | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48517000 - IT software package - 72230000 - Custom software development services - 72260000 - Software-related services - 72261000 - Software support services - 72262000 - Software development services - 72810000 - Computer audit services - 79210000 - Accounting and auditing services - 79212400 - Fraud audit services ## Release History - 27 Apr 2021 at 15:51 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/800a7c0f-3655-403d-8ef0-58f480026ea6 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/800a7c0f-3655-403d-8ef0-58f480026ea6 27th April 2021 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/birminghamcc/aspx/ Additional information on how to apply for this contract ## Notice URLs - http://www.in-tendhost.co.uk/birminghamcc - https://in-tendhost.co.uk/birminghamcc - https://in-tendhost.co.uk/birminghamcc/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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