--- title: "RFI for Electronic Rostering System for Medical Staff" ocid: "ocds-b5fd17-e4bedb1e-a5c9-4c74-b24c-9685816c33d8" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-e4bedb1e-a5c9-4c74-b24c-9685816c33d8" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e4bedb1e-a5c9-4c74-b24c-9685816c33d8.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-e4bedb1e-a5c9-4c74-b24c-9685816c33d8.json" source: "Contracts Finder" current_stage: "Planning" buyer: "NORTH EAST LONDON FOUNDATION TRUST AND BARNET ENFIELD AND HARINGEY NHS TRUST" published: "2020-10-05" --- # RFI for Electronic Rostering System for Medical Staff Buyer: NORTH EAST LONDON FOUNDATION TRUST AND BARNET ENFIELD AND HARINGEY NHS TRUST Current stage: Planning OCID: ocds-b5fd17-e4bedb1e-a5c9-4c74-b24c-9685816c33d8 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-e4bedb1e-a5c9-4c74-b24c-9685816c33d8) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-e4bedb1e-a5c9-4c74-b24c-9685816c33d8.json) ## Summary The North East London Foundation Trust and Barnet Enfield and Haringey NHS Trust is currently in the planning stage of a procurement process for an Electronic Rostering System for Medical Staff. This tender, with a project ID of DN499521, is specifically aimed at gathering market information, and the engagement period ends on 5th October 2020. This undertaking involves software solutions that are accessible without a connection to the NHS network and requires web-based functionalities for medical staff in the London region, with an estimated budget of £200,000. This procurement opportunity presents a significant potential for growth for businesses in the software and technology sectors, particularly those specialising in healthcare IT solutions. Companies that can deliver web-based rostering systems with functionalities such as secure remote access, integration with NHS payroll systems, and compliance with medical guidelines will find themselves ideally positioned to compete. Small to medium-sized enterprises (SMEs) with innovative electronic rostering solutions are encouraged to express their interest in this tender to expand their footprint in the healthcare market. ## Notice Camden and Islington NHS Foundation Trust are gathering information from the market regarding Electronic Rostering solutions for medical staff. Suppliers are asked to view express interest in the opportunity on the ProContracts tendering portal https://procontract.due-north.com/SupplierRegistration/Register . The opportunity is Project ID DN499521. Specification: A. System Requirements - E-Rostering System for Medics - The system and all of its functionalities are web based solutions which can be accessed without an N3/HSCN connection, and vice versa. - Users can securely access the system when working remotely (e.g. from a non-NHS site, or from home). - Compatible across multiple browsers (particularly Internet Explorer, Google Chrome and Mozilla Firefox), with support for both new and older versions. B. Electronic Rostering Solution Functionality Specification * Facility to record all clinical availability (e.g. duties worked) and unavailability (e.g. absence) for all our medical staff group, including auto-roster functionality to automatically generate rosters * Ensure Skills can be added to an individual's profile to help achieve appropriate skill mix * Provide automatic reconciliation with the Trust's payroll system to eliminate the need for paper timesheets * Provide capability to apply rules to ensure compliance with medical contractual, national, and local guidelines on safe working hours * Provide access for medical staff to the eRostering system remotely (web access) to view rosters, request leave, request swaps and book temporary work etc. Interfaces with other systems - The electronic roster solution has a built-in interface with the NHS's national HR and Payroll system (ESR), which enables staff updates / changes completed on the ESR system to be automatically interfaced to the eRoster solution. - Can either supply or ensure the ability to integrate with other relevant trust systems that may be procured to support Job Planning, Appraisal and Revalidation. Integration with other systems - Mandatory integration with other systems: o Electronic Staff Record (ESR) - NHS's National HR & Payroll system - Desirable integration with other systems: o Smartphone 'App' o HealthRoster (Supplied by Allocate Plc) o Temporary Staffing (Supplied by NHS Professionals) Licensing Information - 160 User licenses C. Reporting Standard Reports - Provide reporting capability for team leaders to access information about their teams (e.g. duties, absence, sickness, unused hours) including reporting against Key Performance Indicators. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8d7b465e-b5e3-4284-b6ca-ff8e20000c98 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Oct 2020 | | Submission deadline | Not specified | | Future notice date | 5 Oct 2020 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £200,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NORTH EAST LONDON FOUNDATION TRUST AND BARNET ENFIELD AND HARINGEY NHS TRUST | | Locality | MARSH WAY | | Post town | Romford | | Postcode | RM13 8GQ | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI5 Outer London - East and North East | | ITL 3 | TLI52 Barking & Dagenham and Havering | | Local authority | Havering | | Electoral ward | Rainham & Wennington | | Westminster constituency | Dagenham and Rainham | | Delivery location | TLI London | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 5 Oct 2020 at 12:19 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/8d7b465e-b5e3-4284-b6ca-ff8e20000c98 - 25 Sep 2020 at 14:09 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/408411ca-6df7-48af-b788-bacf6769d648 - 25 Sep 2020 at 08:51 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/952f20a8-ff31-4f8f-a6ae-c9e71d28a082 - 16 Sep 2020 at 15:10 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/28da8053-5904-4512-8b96-45e471b3c10a - 16 Sep 2020 at 15:09 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/62863145-aa39-4320-bdc1-fd090fd35cbc ## Documents - https://www.contractsfinder.service.gov.uk/Notice/8d7b465e-b5e3-4284-b6ca-ff8e20000c98 5th October 2020 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/408411ca-6df7-48af-b788-bacf6769d648 25th September 2020 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/952f20a8-ff31-4f8f-a6ae-c9e71d28a082 25th September 2020 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/28da8053-5904-4512-8b96-45e471b3c10a 16th September 2020 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/62863145-aa39-4320-bdc1-fd090fd35cbc 16th September 2020 - Early engagement notice on Contracts Finder - https://procontract.due-north.com/SupplierRegistration/Register Supplier registration for ProContracts Tendering Portal ## Notice URLs - http://www.nelft.nhs.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-e4bedb1e-a5c9-4c74-b24c-9685816c33d8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-e4bedb1e-a5c9-4c74-b24c-9685816c33d8.json.