---
title: "THE SUPPLY OF ULTRA LOW TEMPERATURE (ULT) FREEZERS SERVICE, MAINTENANCE AND REPAIR"
ocid: "ocds-b5fd17-e511bed4-b34b-4acf-bfbf-050d700f99a3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-e511bed4-b34b-4acf-bfbf-050d700f99a3"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e511bed4-b34b-4acf-bfbf-050d700f99a3.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-e511bed4-b34b-4acf-bfbf-050d700f99a3.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UNIVERSITY OF YORK"
published: "2024-08-09"
---

# THE SUPPLY OF ULTRA LOW TEMPERATURE (ULT) FREEZERS SERVICE, MAINTENANCE AND REPAIR

Buyer: UNIVERSITY OF YORK  
Current stage: Award  
OCID: ocds-b5fd17-e511bed4-b34b-4acf-bfbf-050d700f99a3

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## Summary

The University of York has awarded a contract for the supply of ultra-low temperature (ULT) freezer servicing, maintenance, and repair. This award is part of an open procedure below the threshold, targeting the repair and maintenance services industry category (CPV: 50000000). The contract, valued at £60,000, starts on 1st September 2024 and will initially run until 31st August 2027, with the possibility of annual extensions to a maximum of five years. This engagement involves close collaboration with the University's Departments of Biology to ensure the efficiency and functionality of all ULT freezers. The contracting authority is located at Heslington, York, England, YO10 5DD. Key milestone dates include the tender period end on 21st June 2024 and the award date of 7th August 2024, with the award notice published on 9th August 2024.

This tender offers significant business growth opportunities, particularly for small and medium-sized enterprises (SMEs) specialised in scientific equipment maintenance. The extensive service requirements, including visual checks, temperature calibrations, and detailed reporting, mean businesses with expertise in these areas and a proactive customer service approach will be well-suited to compete. The awarded supplier, C & M Scientific Limited, headquartered in Livingston, West Lothian, exemplifies the type of SME capable of meeting the University's stringent service specifications and benefiting from a long-term partnership.

## Notice

The University of York wishes to establish a framework contract with a single supplier to deliver ULT freezer servicing, maintenance, and repairs. The successful supplier will work closely with the Departments of Biology, in a 'partnership' capacity and will be the preferred service provider. It is anticipated that the service contract will commence on the 1st of September 2024 and will run for an initial period of three years through to the 31st of August 2027 with the option to extend the contract on an annual basis, for a further two years, from the 1st of September each year to a maximum of 5 years. The essence of the contract will be to service, maintain, and repair the University's ULT freezers ensuring the following requirements are achieved: ULT Freezer Service The service must include. Visual Checks o All working parts o Door seals o Door locking mechanism o Fans o Electrical systems o Pipework o Fittings and connections Additional Checks: o Clean all cooling fans, compressor unit grilles and filters. o Check the PAT date is within two years. o Temperature calibration to check the internal chamber temperature with an independent probe against the displayed and set point temperature of the unit. o Carry out adjustments as required. o Label on the door with the date of the service and engineer's identity (name or initials) o Verbally inform the Operations or Deputy Operations Manager of any adjustments, changes or action required before leaving the premises. o Complete and submit a report for each freezer within 1 one week of the service visit.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/34a6e110-3e20-4eb2-8cb7-e2d5f7817682 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Aug 2024 |
| Submission deadline | 21 Jun 2024 |
| Future notice date | Not specified |
| Award date | 6 Aug 2024 |
| Contract period | 31 Aug 2024 - 31 Aug 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £60,000 |
| Lots value | Not specified |
| Awards value | £60,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF YORK |
| Locality | YORK |
| Post town | York |
| Postcode | YO10 5DD |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE2 North Yorkshire |
| ITL 3 | TLE21 York |
| Local authority | York |
| Electoral ward | Hull Road |
| Westminster constituency | York Central |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | C & M SCIENTIFIC |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services

## Release History

- 9 Aug 2024 at 10:10 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/34a6e110-3e20-4eb2-8cb7-e2d5f7817682

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/34a6e110-3e20-4eb2-8cb7-e2d5f7817682
  9th August 2024 - Awarded contract notice on Contracts Finder

## Provenance

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