---
title: "Conference & Catering System"
ocid: "ocds-b5fd17-e64ec307-c16f-43a9-9f80-292a72b5c196"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-e64ec307-c16f-43a9-9f80-292a72b5c196"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e64ec307-c16f-43a9-9f80-292a72b5c196.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-e64ec307-c16f-43a9-9f80-292a72b5c196.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "UNIVERSITY OF BRISTOL"
published: "2017-12-18"
---

# Conference & Catering System

Buyer: UNIVERSITY OF BRISTOL  
Current stage: Tender  
OCID: ocds-b5fd17-e64ec307-c16f-43a9-9f80-292a72b5c196

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## Summary

The University of Bristol is currently initiating a tender for a "Conference & Catering System," aimed at enhancing the management of conferencing and catering functions within its Residential and Hospitality Services Division. This open procedure procurement is classified under software package and information systems (CPV code: 48000000) and has a contract value of £400,000. The tender period concludes on 15th January 2018, while the anticipated contract duration starts on 9th April 2018 and could extend up to April 2025 if options are exercised. The delivery location is Bristol, South West, United Kingdom.

This procurement presents substantial opportunities for businesses, particularly those in the software development and services sector, to provide an integrated solution that meets the University's specified requirements for catering and conferencing management. Small and medium-sized enterprises (SMEs) are encouraged to participate, especially those with experience in similar systems, as the University seeks a solution that can be deployed with minimal configuration. Involvement in this tender could help businesses expand their portfolio and establish a long-term relationship with a prestigious educational institution.

## Notice

The University of Bristol has approved a business case to procure a system to manage the conferencing and catering functions of its Residential and Hospitality Services Division. The University would expect to deploy the new solution "out of the box" with minimal configuration and it is therefore of the utmost importance that the chosen system offers a suitable level of relevant functionality and is a close fit to the specified requirements. Full requirements are detailed in the procurement document but as a minimum the University would expect the selected product to offer the high-level functionality below: Catering: Catering orders Manage and track delivered catering Manage catering for events Conferencing: Log and track enquiries Generate event proposals Book rooms and catering Produce event schedules, contracts, delegate packs and invoices Track tasks B&B bookings The initial contract period is 5 years plus up to a further 2 years if the options to extend are exercised. The contract duration in Section 1 assumes the options to extend are exercised in full. The minimum contract value is calculated over 5 years. Additional information: Link to eSourcing Portal https://tenders.bris.ac.uk

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/268d7f7e-fc3d-4603-9fdc-5d6bf9dc91f9 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Dec 2017 |
| Submission deadline | 15 Jan 2018 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 8 Apr 2018 - 8 Apr 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £400,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF BRISTOL |
| Locality | BRISTOL |
| Post town | Bristol |
| Postcode | BS2 8BB |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK5 West of England |
| ITL 3 | TLK51 Bristol, City of |
| Local authority | Bristol, City of |
| Electoral ward | Central |
| Westminster constituency | Bristol Central |
| Delivery location | TLK South West (England) |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 18 Dec 2017 at 08:30 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/268d7f7e-fc3d-4603-9fdc-5d6bf9dc91f9

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/268d7f7e-fc3d-4603-9fdc-5d6bf9dc91f9
  18th December 2017 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www.bristol.ac.uk
- https://tenders.bris.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-e64ec307-c16f-43a9-9f80-292a72b5c196. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-e64ec307-c16f-43a9-9f80-292a72b5c196.json.