---
title: "BBC Records Management, Storage & Retrieval"
ocid: "ocds-b5fd17-e694cbdd-2674-4178-9a9f-e9a5d3801d00"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-e694cbdd-2674-4178-9a9f-e9a5d3801d00"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e694cbdd-2674-4178-9a9f-e9a5d3801d00.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-e694cbdd-2674-4178-9a9f-e9a5d3801d00.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE BRITISH BROADCASTING CORPORATION (BBC)"
published: "2021-09-09"
---

# BBC Records Management, Storage & Retrieval

Buyer: THE BRITISH BROADCASTING CORPORATION (BBC)  
Current stage: Award  
OCID: ocds-b5fd17-e694cbdd-2674-4178-9a9f-e9a5d3801d00

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## Summary

The British Broadcasting Corporation (BBC) is currently engaged in a procurement process titled "BBC Records Management, Storage & Retrieval". This initiative falls under the storage and retrieval services category and is based in London, England. The procurement method is an open procedure, and the tender period concluded on 8 March 2021. The contract is valued at £600,000 and spans three years, beginning on 1 September 2021, with options for two 12-month extensions, potentially extending the duration to a total of five years.

This tender presents substantial opportunities for businesses specialising in records management and archival storage solutions. Companies possessing expertise in secure storage and compliance with relevant standards such as EN 16893:2018 and BS 4971:2017, coupled with demonstrated capacity for large-scale projects, are particularly well-suited to compete. The contract will involve various services including retrieval, destruction, and an online tracking system, making it an attractive bid for both SMEs and larger firms capable of managing significant storage requirements.

## Notice

The BBC is looking to purchase secure records management and archival storage and retrieval service and is acting on its own behalf and as agent for BBC Studios Production Ltd and Children in Need. The records consist of working papers of the BBC relating both to content production (e.g. radio and television programmes and online content) and to business support functions such as HR, property management, legal, rights and commercial activities. The records comprise of predominantly standard storage boxes of semi-active pre-archival material and permanent archive material, including some tubes, non-standard boxes and other items. Services required include pre-storage for semi-active material and for permanent archival storage which must comply with EN 16893:2018 and BS 4971:2017 standard or equivalent (please note BS PD 5454:2012 has been superseded). The records comprise approximately 45,500 linear feet of predominantly standard storage boxes containing approximately 42,500 linear feet of standard (semi-active records) material and 3,000 linear feet of permanent archive material and includes documents, plans in tubes, and some non-standard boxes and other items provided by the BBC (or otherwise) for storage as part of the Services. The Professional Ability, Capacity and Experience of managing the scale of the requirement is a specific mandatory minimum requirement. The services will include retrieval, intake, destruction, scanning, re-boxing and an online tracking and ordering system. Standard Materials are retained according to the BBC's corporate retention schedule, pending appraisal and subsequent actions (destruction, further retention or designated as permanent archival). A smaller proportion (around 10%) has already been designated as archival and must be stored to EN 16893:2018 and BS 4971:2017 standard or equivalent. The BBC seeks a 3-year contract duration with options to extend by 2 x 12 month extensions to a total maximum duration of 5 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/146491b9-c380-43a3-9fe4-028c68570cbf |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Other - Open (FTS) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Sep 2021 |
| Submission deadline | 8 Mar 2021 |
| Future notice date | Not specified |
| Award date | 30 Aug 2021 |
| Contract period | 31 Aug 2021 - 31 Aug 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £600,000 |
| Lots value | Not specified |
| Awards value | £600,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE BRITISH BROADCASTING CORPORATION (BBC) |
| Locality | LONDON |
| Post town | West London |
| Postcode | W1A 1AA |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | West End |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RESTORE |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services

### Codes

- 63121000 - Storage and retrieval services

## Release History

- 9 Sep 2021 at 09:11 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/146491b9-c380-43a3-9fe4-028c68570cbf
- 4 Feb 2021 at 16:14 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/d1dfbe21-ed58-4b51-b53b-12bd52682220

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/146491b9-c380-43a3-9fe4-028c68570cbf
  9th September 2021 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/d1dfbe21-ed58-4b51-b53b-12bd52682220
  4th February 2021 - Opportunity notice on Contracts Finder
- https://bbc.bravosolution.co.uk/
  BBC eSourcing

## Provenance

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