---
title: "School Transport Planning and Management Software"
ocid: "ocds-b5fd17-e6e18770-1ca2-4ccf-a6ed-98a8b80db9d1"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-e6e18770-1ca2-4ccf-a6ed-98a8b80db9d1"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e6e18770-1ca2-4ccf-a6ed-98a8b80db9d1.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-e6e18770-1ca2-4ccf-a6ed-98a8b80db9d1.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HEREFORDSHIRE COUNCIL"
published: "2019-09-26"
---

# School Transport Planning and Management Software

Buyer: HEREFORDSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-e6e18770-1ca2-4ccf-a6ed-98a8b80db9d1

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-e6e18770-1ca2-4ccf-a6ed-98a8b80db9d1)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-e6e18770-1ca2-4ccf-a6ed-98a8b80db9d1.json)

## Summary

Herefordshire Council, based in Hereford, is seeking tenders for "School Transport Planning and Management Software". This procurement process falls within the goods category, specifically under industry-specific software solutions. The contract is valued at £80,000 over three years and is initiated via an open procurement procedure. Interested parties were required to submit their tenders by 16 August 2019, with the successful contract period starting on 14 October 2019 and ending on 13 October 2022. The tender document provides further details about the council's transport services for approximately 4,500 clients across 120 establishments in Herefordshire and neighbouring counties.

This tender presents significant opportunities for small to medium-sized enterprises (SMEs) and voluntary community social enterprises (VCSEs) specialised in software development and transport solutions. Businesses with expertise in travel management services, scheduling software, and transport systems consultancy would be particularly well-suited to compete in this procurement process. The contract's focus on a software solution designed for educational transport needs suggests that firms with innovative approaches to mapping and route planning for school transport are likely to thrive. Establishing a partnership with Herefordshire Council could enhance a company's portfolio and facilitate growth in the public sector.

## Notice

Herefordshire Council provide home to school and college transport to approximately 4,500 clients across 120 establishments throughout Herefordshire and neighbouring Counties. The service is coordinated by the Council's Passenger Transport team based at Plough Lane, Hereford which includes public bus services (not in scope of this requirement), school and college transport, and special transport (SEN). The Passenger Transport team consists of 15 members of staff. The current database system in use for managing the service is scheduled to be withdrawn and so tenders are being invited for a replacement system that provides a software solution specifically designed for school, college, and SEN transport including integrated map based route planning functionality. The total value of the contract over the initial 3 year period (excluding the possible extensions) must not exceed PS80,000 excluding VAT. Any tenders received above this figure will be deemed as non-compliant. Additional information: Herefordshire Council has published this opportunity on the 'Supplying the Southwest Portal'. To view the tender documentation related to this opportunity you will need to register on the portal, if you are not already register with Procontract, and express an interest in the opportunity. To Register with Supplying the Southwest Portal (Procontract) click on the link below or copy and paste the link into your browser address bar; https://www.supplyingthesouthwest.org.uk

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/55dbdb6d-2bd5-46f5-85f1-b388de273b6f |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Sep 2019 |
| Submission deadline | 16 Aug 2019 |
| Future notice date | Not specified |
| Award date | 18 Sep 2019 |
| Contract period | 13 Oct 2019 - 13 Oct 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £80,000 |
| Lots value | Not specified |
| Awards value | £80,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HEREFORDSHIRE COUNCIL |
| Locality | HEREFORD |
| Post town | Hereford |
| Postcode | HR4 0LE |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG11 Herefordshire, County of |
| Local authority | Herefordshire, County of |
| Electoral ward | Widemarsh |
| Westminster constituency | Hereford and South Herefordshire |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DATA IMAGES SOFTWARE SOLUTIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 63 - Supporting and auxiliary transport services; travel agencies services
- 71 - Architectural, construction, engineering and inspection services

### Codes

- 48100000 - Industry specific software package
- 48332000 - Scheduling software package
- 63516000 - Travel management services
- 71311200 - Transport systems consultancy services
- 71356000 - Technical services

## Release History

- 26 Sep 2019 at 10:41 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/55dbdb6d-2bd5-46f5-85f1-b388de273b6f
- 22 Jul 2019 at 12:59 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/441be027-4b96-4ddd-8287-1965a6d2cfdd

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/55dbdb6d-2bd5-46f5-85f1-b388de273b6f
  26th September 2019 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/441be027-4b96-4ddd-8287-1965a6d2cfdd
  22nd July 2019 - Opportunity notice on Contracts Finder

## Notice URLs

- https://www.herefordshire.gov.uk
- https://www.supplyingthesouthwest.org.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-e6e18770-1ca2-4ccf-a6ed-98a8b80db9d1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-e6e18770-1ca2-4ccf-a6ed-98a8b80db9d1.json.