--- title: "PROJECT MANAGEMENT AND ACTIVITY PLANNING (Clare Castle Country Park HLF project)" ocid: "ocds-b5fd17-e71036c0-ee59-47f1-9d8c-52e2b9937abe" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-e71036c0-ee59-47f1-9d8c-52e2b9937abe" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e71036c0-ee59-47f1-9d8c-52e2b9937abe.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-e71036c0-ee59-47f1-9d8c-52e2b9937abe.json" source: "Contracts Finder" current_stage: "Planning" buyer: "CLARE CASTLE COUNTRY PARK" published: "2016-12-06" --- # PROJECT MANAGEMENT AND ACTIVITY PLANNING (Clare Castle Country Park HLF project) Buyer: CLARE CASTLE COUNTRY PARK Current stage: Planning OCID: ocds-b5fd17-e71036c0-ee59-47f1-9d8c-52e2b9937abe [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-e71036c0-ee59-47f1-9d8c-52e2b9937abe) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-e71036c0-ee59-47f1-9d8c-52e2b9937abe.json) ## Summary The Clare Castle Country Park Trust is planning to procure project management and activity planning services for its Heritage Lottery Fund project located in Suffolk, England. With a total budget allocation of £281,000 for the 2017/2018 financial year, the authority is currently in the planning stage of this tender process. Interested consultants should submit their proposals by 25th December 2016, followed by interviews for shortlisted candidates from 1st to 10th January 2017, with an appointment expected by 11th January 2017. Successful consultants are anticipated to start no later than February 2017, contributing significantly to revitalising the park's heritage assets. This tender presents an excellent opportunity for consultancy firms specialising in project management and heritage conservation, particularly small to medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations. Businesses with experience in managing historical or architectural conservation projects would be well-suited to engage with this tender. The budget estimates suggest potential fees of approximately £20,000 for project management and £30,000 for developing the activity plan, providing a lucrative opportunity for qualified consultants to contribute to a vital community project. ## Notice PROJECT MANAGEMENT AND ACTIVITY PLANNING INTRODUCTION Clare Castle Country Park Trust is seeking the services of consultants who can Project Manage and/or develop the Activity Plan during the Development Phase of this exciting and unusual project funded by the Heritage Lottery Fund. Consultants are asked to express their interest in either one, or both, of these roles. The Trustees have a wide range of experience and are supported by a considerable number of regular volunteers (over 60), many of whom have considerable expertise in particular fields that are relevant to this project. The small town of Clare in Suffolk is a thriving place, steeped in history. It is made all the more attractive by the historic Park that adjoins it. The Park has undergone many changes in recent years, which has resulted in neglect and a lack of identity and direction. With new ownership and leadership in place since 2015, this project will mark a new era that sees the Park and Town being more closely integrated. An extensive programme of conservation work is required to preserve and bring to life the Park's heritage assets. However, this project is essentially about people and the community and their connections with this historic site. OUTCOME The key points set out in the six bullet points under the heading 'Keeping in Touch' (Heritage Lottery Fund letter of 4th October) must be met in order that the second round bid can be submitted by 30th November. THE ROLE 1. ...ed in tendering should email geoffreysbray@gmail.com for the following documents: the full HLF application document. the HLF 'Keeping in Touch' letter of 4th October. the Project Management structure. the timetable for the Development Phase. Those wishing to be considered should submit their proposal which must include: a. a copy of the consultant's C/V. b. how they will approach the assignment. c. a short statement setting out recent examples of similar work. d. an estimate of total fees and expenses (making it clear where VAT will be added). Where a consultancy is interested in tendering for both pieces of work a breakdown of the total between the two is required. (We would anticipate the fees (ex VAT) would be cGBP20,000 for the Project Management role and cGBP30,000 for the Activity Planning role). e. confirmation they can meet the timetable set out above For clarification of any points please email Geoffrey Bray (Chairman of the Trust) geoffreysbray@gmail.com. Questions and responses will be circulated to all those who have indicated they will be tendering. 5. Timetable a. The details set out in (5a-d) above should be submitted by email to geoffreysbray@gmail.com by 25th December. b. Meetings with short-listed consultants 1st - 10th January 2017 c. Appointment of consultant(s) 11th January 2017. d. Consultant(s) start as soon as possible but no later than February 2017. e. Second round application submitted 15th November 2017. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f5d6a0c6-056d-475e-be22-6bd7d7cde125 | | Notice type | Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Dec 2016 | | Submission deadline | Not specified | | Future notice date | 1 Feb 2017 | | Award date | Not specified | | Contract period | 1 Feb 2017 - 30 Nov 2017 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £50,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CLARE CASTLE COUNTRY PARK | | Locality | SUFFOLK | | Post town | Colchester | | Postcode | CO10 8NP | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH6 Suffolk | | ITL 3 | TLH64 West Suffolk | | Local authority | West Suffolk | | Electoral ward | Clare, Hundon & Kedington | | Westminster constituency | West Suffolk | | Delivery location | Not specified | ## CPV Codes ### Divisions - 45 - Construction work ### Codes - 45212350 - Buildings of particular historical or architectural interest ## Release History - 6 Dec 2016 at 13:41 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/f5d6a0c6-056d-475e-be22-6bd7d7cde125 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/f5d6a0c6-056d-475e-be22-6bd7d7cde125 6th December 2016 - Future opportunity notice on Contracts Finder - http://www.mytenders.org/search/show/search_view.aspx?ID=DEC135690 NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at the link provided. ## Notice URLs - http://www.clarecastlecountrypark.co.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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