--- title: "ICT18017 Fuel Access Control and Monitoring Solution" ocid: "ocds-b5fd17-e79287ee-4f38-4c8c-a46d-1fd48fbd9f97" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-e79287ee-4f38-4c8c-a46d-1fd48fbd9f97" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e79287ee-4f38-4c8c-a46d-1fd48fbd9f97.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-e79287ee-4f38-4c8c-a46d-1fd48fbd9f97.json" source: "Contracts Finder" current_stage: "Tender" buyer: "DERBYSHIRE COUNTY COUNCIL" published: "2018-11-22" --- # ICT18017 Fuel Access Control and Monitoring Solution Buyer: DERBYSHIRE COUNTY COUNCIL Current stage: Tender OCID: ocds-b5fd17-e79287ee-4f38-4c8c-a46d-1fd48fbd9f97 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-e79287ee-4f38-4c8c-a46d-1fd48fbd9f97) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-e79287ee-4f38-4c8c-a46d-1fd48fbd9f97.json) ## Summary The Derbyshire County Council is seeking quotes for the "ICT18017 Fuel Access Control and Monitoring Solution," a procurement aimed at upgrading their existing fuel management system to be compatible with Windows 10. This open tender falls within the goods category, specifically targeting industry-specific software solutions. Interested suppliers must submit their bids by 17 December 2018, with the contract expected to start on 1 January 2019 and run for an initial term of three years. The successful provider will be required to implement the solution in line with the council's infrastructure within 30 days of contract signing, with the potential for extensions based on performance. This opportunity presents significant growth potential for businesses specialising in fuel monitoring and control systems, particularly those experienced in delivering on-premise software solutions and compatible hardware. Small and medium enterprises (SMEs) with a background in providing technological upgrades or maintenance services will be particularly well-suited to compete in this tender. Companies should focus on demonstrating their ability to integrate their solutions with existing equipment, ensuring compatibility and a seamless transition for the council's operations. ## Notice The Council requires a supply and support arrangement for a Fuel Access Control and Monitoring Solution and is inviting Quotes from providers in order to identify the most cost effective method of upgrading the Council's current system to operate with Windows 10, utilising as much of the existing equipment as possible. The Solution should be hosted On Premise and compatible with the Council's infrastructure (detailed in Appendix E Technical Infrastructure) The Council requires the Solution to be implemented and live within 30 days of contract signature and intends to procure the Solution for an initial term of 3 years with options to extend on an annual basis for up to 2 further years, taking the total contract term to a maximum of 5 years. Any extensions will be at the sole discretion of the Council based on performance and business need. The key deliverables for this contract are: * Fuel Monitoring and Control hardware - e.g. Fuel Monitoring and Control Heads at the pumps, Programming Device for the existing central admin PC, and Secure Physical Tokens; * Fuel Monitoring and Control software to enable; o Electro-mechanical pump control; o Fuel flow measurement using existing or replacement sensors; o Fuel access control programming; o Remote pump monitoring/control functionality; o Secure Physical Token programming; o Provision of management reports; o Daily upload of fuel issued; and o Low fuel stock alerts to be automatically alerted/flagged up. * New communications infrastructure based on Mobile Data Network (3G/4G suitable to the geographic location); * All associated works, including decommissioning of existing hardware, to enable the above e.g. electrical/mechanical wiring etc.; * All documentation to support the above to be supplied prior to handover; and * Support and maintenance of the hardware and software. Additional information: This project is being administered via the Council's electronic tendering system, which requires interested parties to register and request documents, plus receive them electronically for the project and submit responses. Bidders must ensure that all Quote Documents requiring a response are completed and submitted through the 'response wizard' feature of the Council's electronic tendering system. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/da81fcb4-ee3c-4856-ad7f-0faa225bfacd | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Nov 2018 | | Submission deadline | 17 Dec 2018 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Jan 2019 - 31 Dec 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £25,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DERBYSHIRE COUNTY COUNCIL | | Locality | MATLOCK | | Post town | Derby | | Postcode | DE4 3AG | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF13 South and West Derbyshire | | Local authority | Derbyshire Dales | | Electoral ward | Matlock West | | Westminster constituency | Derbyshire Dales | | Delivery location | TLF East Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48100000 - Industry specific software package ## Release History - 22 Nov 2018 at 16:36 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/da81fcb4-ee3c-4856-ad7f-0faa225bfacd ## Documents - https://www.contractsfinder.service.gov.uk/Notice/da81fcb4-ee3c-4856-ad7f-0faa225bfacd 22nd November 2018 - Opportunity notice on Contracts Finder - https://www.eastmidstenders.org/index.html Link to Quote Documentation ## Notice URLs - http://www.derbyshire.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-e79287ee-4f38-4c8c-a46d-1fd48fbd9f97. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-e79287ee-4f38-4c8c-a46d-1fd48fbd9f97.json.