---
title: "Document Management System"
ocid: "ocds-b5fd17-e809dbb6-cb90-472f-8b32-2679fa298f37"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-e809dbb6-cb90-472f-8b32-2679fa298f37"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e809dbb6-cb90-472f-8b32-2679fa298f37.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-e809dbb6-cb90-472f-8b32-2679fa298f37.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "CHESTERFIELD BOROUGH COUNCIL"
published: "2025-07-30"
---

# Document Management System

Buyer: CHESTERFIELD BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-e809dbb6-cb90-472f-8b32-2679fa298f37

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-e809dbb6-cb90-472f-8b32-2679fa298f37)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-e809dbb6-cb90-472f-8b32-2679fa298f37.json)

## Summary

The procurement process involves the award of a contract for a Document Management System to be implemented by Chesterfield Borough Council. The procurement falls under the industry category of Software Package and Information Systems and covers a broad geographical area including the United Kingdom and beyond. The contract was awarded through a direct award process via the CCS Framework Vertical Application Solutions, with a total value of £207,296.16 excluding VAT. The award stage is complete, with the contract set to commence on 1st August 2025 and conclude on 31st July 2028. Chesterfield Borough Council, located in Chesterfield, UK, serves as the contracting authority, and the supplier is Civica UK Limited.

This tender presents significant opportunities for business growth, especially for companies specialising in software solutions and information systems. Small and medium-sized enterprises (SMEs) are ideally suited to compete in such tenders due to the procurement's suitability criteria that encourage SME participation. Engaging in such contracts allows businesses to broaden their scope internationally, given the expansive delivery addresses, and establish a relationship with reputable buyers like Chesterfield Borough Council, potentially leading to future collaborations or additional contracts within the public sector.

## Notice

This is a contract award notice for the provision of a Document Management System for Chesterfield Borough Council. The contract was procured via a call-off from the CCS Framework Vertical Application Solutions ref RM6259. The total contract value is a maximum of PS207,296.16 excl. VAT.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e1354db1-0ade-4f8f-a981-41c21b867b6c |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Jul 2025 |
| Submission deadline | 30 Jul 2025 |
| Future notice date | Not specified |
| Award date | 29 Jul 2025 |
| Contract period | 31 Jul 2025 - 31 Jul 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £207,296 |
| Lots value | Not specified |
| Awards value | £207,296 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CHESTERFIELD BOROUGH COUNCIL |
| Locality | CHESTERFIELD |
| Post town | Sheffield |
| Postcode | S40 1LP |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF12 East Derbyshire |
| Local authority | Chesterfield |
| Electoral ward | Spire |
| Westminster constituency | Chesterfield |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 30 Jul 2025 at 11:18 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/e1354db1-0ade-4f8f-a981-41c21b867b6c

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/e1354db1-0ade-4f8f-a981-41c21b867b6c
  30th July 2025 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://www.chesterfield.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-e809dbb6-cb90-472f-8b32-2679fa298f37. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-e809dbb6-cb90-472f-8b32-2679fa298f37.json.