---
title: "Framework Agreement for the supply and distribution of Dry, Chilled and Frozen Food - AWARD"
ocid: "ocds-b5fd17-e8b334cd-85c2-4153-b751-f0a9c30894b3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-e8b334cd-85c2-4153-b751-f0a9c30894b3"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-e8b334cd-85c2-4153-b751-f0a9c30894b3.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-e8b334cd-85c2-4153-b751-f0a9c30894b3.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "PORTSMOUTH CITY COUNCIL"
published: "2024-02-28"
---

# Framework Agreement for the supply and distribution of Dry, Chilled and Frozen Food - AWARD

Buyer: PORTSMOUTH CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-e8b334cd-85c2-4153-b751-f0a9c30894b3

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-e8b334cd-85c2-4153-b751-f0a9c30894b3)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-e8b334cd-85c2-4153-b751-f0a9c30894b3.json)

## Summary

The Portsmouth City Council has recently awarded a contract for a Framework Agreement for the supply and distribution of Dry, Chilled and Frozen Food. The estimated value of the framework is around £145,000 per annum, totalling approximately £580,000 over a four-year term. The procurement timeline included the Contract Notice published on FTS on 1st December 2023, with the contract scheduled to start on 1st April 2024. The procurement stage was an Open procedure, involving suppliers Hunt's Food Group and Medina Quay Meats Ltd.

This tender represents an opportunity for suppliers in the Food, Beverages, and related products industry category to engage with Portsmouth City Council for the supply of food to Adult Social Care sites. Small and medium-sized enterprises (SMEs) especially could benefit from participating in this tender due to the Council's preference for establishing a Framework of two suppliers. The contract period spans from 1st April 2024 to 1st March 2028, providing a stable revenue opportunity for the selected suppliers.

## Notice

Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers for the supply and distribution of dry, chilled, and frozen food to Adult Social Care sites in the Portsmouth Area as required. The council are seeking to establish a Framework of two suppliers in order to satisfy the council's best value duties. Framework suppliers will have the ability to update their Framework prices on a monthly basis. Call-off contracts (resulting in the ordering of goods) will be awarded following a process where the prices of goods to be supplied are compared across the two framework suppliers and the contract awarded to the supplier with the lowest total value. Source of referrals will include but is not limited to, the supply and distribution to the following sites: o Residential or Nursing, including Harry Sotnick House, Russets and Shearwater o Day Services, including The Royal Albert Day Centre and SensePlus Portsmouth o Other Adult Services include Short Stay, Respite, Rehabilitation for the Elderly o The potential opportunity to deliver goods to other directorates across the Council including museums and other Council operated sites (currently these sites are covered by another contract). The estimated value of the framework is IRO ?145,000 per annum, and IRO ?580,000 over the total four-year term. The framework value is expected to remain in the region of the figure stated above however it may increase or decrease throughout the framework term subject to any known or unknown changes to budget allocation, negotiations regarding inflationary increases, variation of services, or addition of further associated services in order to meet changes in demand or delivery. An accurate forecast cannot be made regarding the level of further funding, if any, that may become available, but it is not expected to amount to an increase of more than approximately 50% over the Framework's lifetime and would therefore initially offer an approximate figure of ?217,500 per annum, ?870,000 over the four-year term. The procurement timetable: o Contract notice published on FTS - 1st December 2023 o Tender documents on In-tend - 1st December 2023 o Deadline for clarification - 29th December 2023 at 23:59 o Tender return deadline - 12th January 2024 at 12:00 o Notification of Award - 2nd February 2024 o Standstill period - 3rd - 12th February 2024 o Contract award - 13th February 2024 o Start of contract - 1st April 2024

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/6cb29e56-e21c-48ff-9067-594d1fa91e90 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Feb 2024 |
| Submission deadline | 12 Jan 2024 |
| Future notice date | Not specified |
| Award date | 16 Feb 2024 |
| Contract period | 31 Mar 2024 - 1 Mar 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PORTSMOUTH CITY COUNCIL |
| Locality | HANTS |
| Post town | Portsmouth |
| Postcode | PO1 2AL |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ31 Portsmouth |
| Local authority | Portsmouth |
| Electoral ward | Charles Dickens |
| Westminster constituency | Portsmouth South |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | HUNT'S FOOD GROUP; MEDINA QUAY MEATS |

## CPV Codes

### Divisions

- 15 - Food, beverages, tobacco and related products

### Codes

- 15000000 - Food, beverages, tobacco and related products
- 15100000 - Animal products, meat and meat products
- 15200000 - Prepared and preserved fish
- 15300000 - Fruit, vegetables and related products
- 15400000 - Animal or vegetable oils and fats
- 15500000 - Dairy products
- 15600000 - Grain mill products, starches and starch products
- 15800000 - Miscellaneous food products

## Release History

- 28 Feb 2024 at 10:17 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/6cb29e56-e21c-48ff-9067-594d1fa91e90
- 28 Feb 2024 at 10:15 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/6cb29e56-e21c-48ff-9067-594d1fa91e90

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/6cb29e56-e21c-48ff-9067-594d1fa91e90
  28th February 2024 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-e8b334cd-85c2-4153-b751-f0a9c30894b3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-e8b334cd-85c2-4153-b751-f0a9c30894b3.json.